Description
It is a critical system requirement that the DPAS-WM produce a daily Money Value Gain Loss Statement showing which items have been gained and lost from the warehouse on a daily basis. Additional info on the report is provided as follows:
Purpose: Money Value Gain Loss Notice (MVGL/N). This report contains a listing of all gains/losses processed. The notice will have the following statement certified by the CO/Accountable Officer or acting CO/Accountable Officer: "I have reviewed the documents on this notice and verify that required documents have been properly certified."
The MVGL must have the following minimum data elements:
Summary Info: Total Gains (Any gain made for admin or discovered item purposes) Total Losses (All losses made via inventory manager update, or losses recorded on returns in the system). Additionally, the MVGL must have the following statement and a signature block: "I have reviewed the documents on this notice and verify that required documents have been properly certified."
Frequency: This report is a summary of all DAILY gains/losses processed by a warehouse. It must be signed by the Commander Officer or Designee to validate that all gains and losses are backed by proper documentation.
Duration: Per the MCO 4400.150F this report must be kept on hand for 2 years.
Additional Info: It is requested that the signature of this report be capable of e-sign or electronic signature pad as we have, or are requesting, in other processes. The Commanding Officer or Designee will need to have a role in the system for them to sign and reconcile.
Recommended
There is currently no way within the system to adhere to MCO 4400.150 in regards to MVGLs. All appropriate inventory gains and losses must be signed by an accountable officer before they are processed. Currently this mandatory function does not exist within the system.
Mission Critical
This is a mission critical item. This function is a basic Supply Procedure and is necessary to ensure accountability across the enterprise.
Benefits
This change will provide a simpler way of accounting for loss and gain transactions. As it stands now this process is accomplished by means outside of the system. Incorporating this within the warehouse module will save time and help eliminate human error.
Users
This will impact all users who process inventory transactions within the system.
Partially Completed – Release 2022.1.1 – 22 April 2022
Completed – Release 2022.1.3 – 03 June 2022
