DPAS SCR: 00839

• SCR Number
  00839
• Title
  Upload IA certs in Warehouse Management
• DPAS Module
  PA
• Reporting Organization
  DFAS Columbus
• State
  Removed
• Description

  Users are unable to upload IA certs in Warehouse Management URLs

  Description of Problem/Proposed Improvement
  Users are unable to upload IA certs in Warehouse Management URLs

  Recommended Solution
  Add the ability for a user to upload multiple documents to their DPAS account in all Warehouse Management URLs. When a cert is uploaded by a user, email needs to be sent to the 2875 mailbox This email address is being protected from spambots. You need JavaScript enabled to view it. to let the Account Management team know it needs to be reviewed. Once verified by Account Management, the IA Cert Date is populated and the account is updated. This is what happens on the PA side. It would also be nice if a report could be gerated by date or User Id to see the certificates that were uploaded. This would be a safeguard in case the daily emails stopped working for any reason.

  Is this mission critical or mandated? Explain
  No, but it would make things much simpler for the users and Account Management.

  Benefits of implementing this solution
  (Reduces Time/Cost, Improves/Accuracy/ Accountability, Financial Reporting, Ect.) The IA cert aging process is automated in Warehouse Management so the user knows when their IA cert will expire. When this occurs they can?t upload the cert so they call the Help Desk to find out where they need to send it. The Help Desk informs the user to send it to the 2875 mailbox with the URL. Account Management receives the email and then has to save the cert and upload it to the users account. This will greatly reduce the calls to the Help Desk and allow the user to be in compliance with the requirement much faster.

  How frequently is this transaction performed by a user? What levels of users are affected?
  Custodian Property Book Officers Warehouse M&U Others

  Do you believe this affects ALL users within your Component/Agency or only certain users?
  It affects all uses within Warehouse Management. 

  16Nov2016:  Canceled

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