DPAS SCR: 01747

Description:

Current telematics file upload process captures distance reported from a select period and adds the value to the previous meter reading to capture the current meter reading. Using this process methodology fails to validate the accuracy of the previous meter reading and can lead to compounded errors if file upload continues. Telematics output files offer a data value for meter reading directly from the assets computer. Using this value ensures data integrity by eliminating human data entry and potential flaws.

Recommended:

Update the telematics file upload process to accept Current Meter Reading and not the current Distance value option. This process will log a Asset Utilization Transaction with an updated Current Mtr Rdg based on the value directly from the telematics file. Upload file using this method requires configuring the Telematics File template with the following headers; Vehicle Id (Asset Id), Rptd Dt, Current Mtr Rdng, Serial Nbr. Additionally, build validation check into the process to prevent the file uploading if the Current Mtr Rdg is negative in value compared to the previous meter reading within DPAS. This ensures user validates and corrects discrepancies prior to system data entry.

Mission Critical:

Mandated and critical. Having capability prevents erroneous data reporting into mandated sources (i.e., FAST). FAST reports included over 15,000 flags tied to utilization and mileage errors within DPAS. Using Telematics is the way forward eliminating errors and adjusting entry format streamlines interface for users ensuring accurate data entry.

Benefits:

Implementing this system change greatly improves DPAS data accuracy for FAST, sustainment budgeting and financial reporting.

Users:

This effects all M&U users within DF-VEHS along with other DoD agencies using DPAS as their Fleet Management Information System (FMIS).