DPAS SCR: 01815

Description:

Asset custodians are required to be designated in writing and supporting documentation is encouraged by the DOD to be retained electronically. Currently, the DPAS Warehouse Module allows users to attach document to custodians, however, the Property Accountability module does not. Having the ability to attach Custodian designation letters and Custodian turnover forms to a Custodian in DPAS PA would ensure retention and allow for significantly easier remote audits and inspections.

Recommended:

Add the option to include an attachment when adding or updating a Custodian, similarly to what already exists in the Warehouse Module.

Mission Critical:

Custodians are required to be designated in writing and DOD encourages electronic storage of all Key Supporting Documents. Having the option to upload custodian letters to the applicable custodian would consolidate the documentation and meet any future electronic storage requirements.

Benefits:

This change will enable DoDEA, as well as other services, to efficiently retain the required custodian designation letters electronically in the same system as the relevant property record. This will also improve auditability by making it easier to access the documentation remotely reducing the time/effort required when this documentation is requested.

Users:

This affects all DOD users.