Description:
MARCORLOGCOM has a requirement to continue what is known as the MCPIC speed-to-count inventory process. This is a key, “MUST HAVE” capability that was previously missed in the WG3 end-to-end evaluation. The process being addressed has been documented in the attached business process map. This process differs from the Consolidate Support Program (CSP) containerization MCPIC support interface. This process used key robotic functionality to optimize the successful execution of an inventory in a significantly reduced time frame. This process has been a key success point in ensuring we stay audit compliant.
Recommended:
To ensure all elements of the inventory process is documented and expectation clearly articulated, the following requirements are submitted. We know that ELMS is currently coded with a robust inventory process that was previously designed to support how the Stock Control System (SCS) required transactional execution. We ask that all steps and requirements be evaluated within ELMS to ensure stakeholder expectations are met.
1.0 During the execution of an inventory, ELMS using the Warehouse Management (WM) module shall provide a mechanism for the warehouse person to select between a MCPIC managed inventory and a manually schedule execution of a location driven cycle count.
Note: A MCPIC managed inventory is one that use automation capability to receive and transfer data automatically. The physical inventory is conducted using robotics.
1.1 After a “MCPIC managed inventory” is selected, ELMS shall conduct a verification to ensure a location cycle count for that same NSN and site has not already been scheduled.
1.2 If a “MCPIC managed inventory” already exists, ELMS shall provide a notification and direct the user to the already scheduled location cycle count to begin execution. Move to 2.3 in the diagram
2.0 ELMS shall allow the warehouse person to generate an inventory cycle count.
2.0.1 ELMS shall auto generate a unique cycle count.
2.1 ELMS shall provide a mechanism to the warehouse person to select the type of MCPIC inventory, (Container, NSN, or Location).
Note: Marine Corps Force Storage Command primary conducts inventory by (site, NSN, and location).
2.2 ELMS shall provide a mechanism to the warehouse person to identify if the inventory is part of a plan cyclic inventory or unscheduled inventory (also known as a spot inventory).
2.3 ELMS shall freeze all transactional movement of the NSNs that has been identified by the location selected.
2.4 ELMS using the agreed upon XML data exchange format, shall generate the required file for transmission to MCPIC.
2.5 ELMS shall transmit, via an API, the XML file staged for transmission.
2.5.1 ELMS shall establish a means to verify the transmission was received in its entirety by MCPIC.
Note: Steps 2.6 – 2.8 is executed by MCPIC
2.9 ELMS shall code the system to accept a reply from MCPIC, via an API where the agreed upon XML formatted is met, that represents the completed results of a cycle inventory count.
2.10 ELMS Shall verify all incoming results from a MCPIC inventory for a specified cycle count. If the balance from the inventory count matches what ELMS has a record for (serial number), then update ELMS with the date inventoried. As part of verification, ELMS will not accept a MCPIC inventory for a date outside the parameter specified in the request to inventory.
3.0 ELMS shall provide a mechanism for the warehouse manager to display the results of the, “MCPIC managed inventory”.
3.0.1 If the results of the inventory indicate an item has been move to a different location, ELMS will conduct a location move to match the MCPIC reported location.
Note: It is, however, the overall responsibility of the Accountable Officer to conduct causative research when there is an imbalance between what is being reported in ELMS and what was reported by MCPIC.
3.1 ELMS shall provide the Accountable Officer with means to accept the inventory results producing the required DLMS 947I (Inventory adjustment transactions D9A/D8A) when applicable.
Note: The Accountable Officer must complete the required Financial Liability Investigation of Property Loss (FLIPL) process as prescribe by MARCORLOGCOM policy prior to submitting any adjustment. This is an administrative item outside of ELMS.
3.2 ELMS shall produce a Money Value Gain and Loss (MVGL) notification statement. Based on the threshold, the Accountable Property Officer (APO) may be allowed to sign vice the Accountable Officer.
3.2.1 ELMS shall provide the Inventory Certifying Officer with the capability to acknowledge that all MVGLs and FLIPLs have been completed prior to certifying the inventory.
3.3 After the Inventory Certifying Officer has, within ELMS completed the certification, ELMS shall process all directed adjustments within the system.
3.4 – 4.0 ELMS, coordinating with MCPIC shall develop an automatic way of reconciling location records to ensure synchronization is occurring and maintained.
Mission Critical:
Benefits:
Meets MARCORLOGCOM's business model
Assists in 100% Accountability of assets
Complies with current audit controls
Frequency: Daily
