Change Request: Process Improvement
Description:
1. Lack of EDIPI in Data Export Gap: Inability to uniquely identify individual Marines receiving gear. Impact: Hinders traceability of gear usage, replacement, and destruction rates at the individual level. Business Risk: Commanders and program managers lack insight into per-Marine gear life cycle and accountability, impeding informed decision-making and audit readiness.
2. Missing or Incomplete UIC Field Gap: Inability to associate gear issuance and destruction data with specific units. Impact: Prevents MEF commanders from assessing gear distribution and attrition trends across units. Business Risk: Creates blind spots in unit-level readiness and undermines logistical planning, potentially leading to over- or under-supply scenarios.
3. Single "Size" Field Without Differentiation Gap: Conflation of actual fitted size and issued size. Impact: Prevents accurate analysis of gear fitment and effectiveness of the sizing process. Business Risk: Leads to inaccurate forecasting, increased returns, and unnecessary reorders—resulting in higher costs and reduced Marine satisfaction.
Recommended:
1. Unique Identification of Marines Requirement ID: ELMS-REQ-001Requirement:
ELMS shall include a mandatory EDIPI field in all gear issuance and gear destruction records to uniquely identify the individual Marine associated with the transaction.
2. Unit-Level Traceability Requirement ID: ELMS-REQ-002Requirement:
ELMS shall include and populate the UIC field in all gear issuance and destruction records to associate each transaction with the appropriate unit.
3. Gear Size Tracking Enhancements Requirement ID: ELMS-REQ-003aRequirement:ELMS shall include a new field labeled “Actual Size” to record the size determined through physical fitting or self-assessment at the time of gear allocation. Requirement ID: ELMS-REQ-003bRequirement:
ELMS shall retain or create a separate field labeled “Issued Size” to capture the actual gear size provided to the Marine, regardless of fitting outcome.
4. Data Export Schema Updates Requirement ID: ELMS-REQ-004Requirement:
ELMS shall include the EDIPI, UIC, Actual Size, and Issued Size fields in all relevant data exports and reports to support downstream analysis and performance audits.
5. Analytical Reporting Capability Requirement ID: ELMS-REQ-005Requirement:
ELMS shall support reporting functions that display gear issuance and destruction trends by EDIPI and UIC, and highlight discrepancies between Actual Size and Issued Size to enable gear fitment analysis and improve forecasting accuracy.
6. Data Integrity and Validation Requirement ID: ELMS-REQ-006Requirement:
ELMS shall enforce validation on the EDIPI, UIC, Actual Size, and Issued Size fields to ensure compliance with format standards and controlled vocabularies, and shall reject incomplete or improperly formatted entries.
7. Data Security and Compliance Requirement ID: ELMS-REQ-007Requirement:
ELMS shall store EDIPI and other PII in compliance with DoD cybersecurity standards, including encryption at rest and in transit, audit logging, and role-based access control in accordance with NIST SP 800-53.
Mission Critical:
Benefits:
Data will enable better modeling of demand leading to more satisfied customers. Better modeling of demand from both usage and sizing will unlock significant savings in an organization this large.
Monthly
Users:
All USMC Users
