Change Request: Process Improvement
Description:
Acquire to Retire (Equipment): L1 Bring into APSR
The ELMS Warehouse Management (WM) model incorrectly reassigns the Condition Code of a Principal End Item (PEI) to “G” (Unserviceable – Incomplete) whenever a required Child NSN is not present in the Sets, Kits, and Outfits (SKO) configuration. While appropriate in some cases, this auto-reassignment creates systemic errors when applied to ICP-controlled warehouses, where assets must retain the Condition Code assigned by the accountable Warehouse DoDAAC. This misalignment disrupts key workflows: PEIs inducted into Depot Maintenance must remain in Condition Code “F,” and those exiting Depot rebuild must be issued as Condition Code “A” regardless of whether collateral Child NSNs are recorded. If not corrected, this defect will cause inaccurate inventory reporting, disrupt Depot Maintenance inductions, and undermine Marine Corps property accountability. Erroneous downgrades to Condition Code “G” risk misallocation of maintenance resources, reduce asset visibility accuracy, and introduces a Significant Deficiency within the ELMS system. Request all warehouse DoDAACs assigned to an ICP, by Owning DoDAAC, be exempted from the SKO auto reassignment of Condition Code “G” process.
Recommended:
GAP107-001 (Functional). The system shall exempt all Warehouse DoDAACs tied to an ICP Owning DoDAAC from automatic reassignment of Condition Code 'G' during SKO assembly/disassembly processes.
GAP107-002 (Functional). The system shall retain the Condition Code assigned by the Warehouse DoDAAC when the PEI is processed under an ICP-controlled structure.
GAP107-003 (Functional). The system shall allow Warehouse personnel to manage Condition Codes through normal receipting, COSIS, and condition reassignment processes without system override.
GAP107-004 (Functional). The system shall prevent auto-conversion of Condition Code 'F' PEIs being inducted into Depot Maintenance processes.
GAP107-005 (Functional). The system shall ensure all PEIs exiting the Depot rebuild process are assigned Condition Code 'A' regardless of missing or unrecorded Child NSNs.
GAP107-006 (Functional). The system shall continue to validate Child NSNs marked as 'Required' within the SKO catalog when not under ICP-controlled warehouses.
GAP107-007 (Functional). The system shall apply Condition Code 'G' reassignment only when the Warehouse DoDAAC is not linked to an ICP structure and the PEI is missing one or more Required Child NSNs.
GAP107-008 (Functional). The system shall provide configuration controls to distinguish between ICP-controlled DoDAACs and non-ICP warehouses.
GAP107-009 (Functional). The system shall enforce that all exemptions are logged and auditable to maintain FIAR compliance.
GAP107-010 (Functional). The system shall maintain compatibility with DLMS standards (DoD 4000.25) for Condition Code reporting and updates.
GAP107-011 (Technical). The system shall update the ELMS data model to include an attribute identifying Warehouse DoDAACs linked to an ICP Owning DoDAAC.
GAP107-012 (Technical). The system shall apply existing business logic to standard (non-ICP) warehouses without disruption.
GAP107-013 (Technical). The system shall generate error messages when ICP exemption logic fails (e.g., incorrect ICP assignment, missing configuration).
GAP107-014 (Technical). The system shall prevent reassignment of Condition Code 'G' if the DoDAAC-to-ICP linkage cannot be confirmed, defaulting to current assigned Condition Code until resolved.
GAP107-015 (Technical). The system shall log all Condition Code assignment or exemption actions for audit review.
GAP107-016 (Technical). The system shall enforce RBAC (Role-Based Access Control) ensuring only authorized warehouse personnel can update Condition Codes.
Mission Critical:
Benefits:
- Meets MARCORLOGCOM's business model
- Assists in 100% accountability of assets
- Complies with current audit controls
Daily
Users:
Materiel Managers
WH Managers
ICP
