DPAS SCR: 02201

Change Request: New System Process

Description:

The ELMS program office currently maintains the list of CCB members in MS Word. The review / list has been subject to review as part of the SSAE 18 audit of ELMS. The proposed improvement is to manage the list within ELMS allowing it to have checks and balances to the list of Department / Agencies using ELMS and to provide a history of the changes to the CCB member list. The create / update / delete must be role based and available to the ELMS admin staff.

Recommended:

1. Provide a CRUD process that will enable the establishment / maintenance of a CCB member.

2. Provide the capability to associate the CCB member to a Department, Agency, and to agency programs they support (Optional).

3. Link a CCB member to an ELMS users when they are a user of ELMS allowing for the sharing of email., phone number, etc. .

4. Provide search capability to identify agencies and/or agency programs that are not supported by a CCB Member.

5. Provide an inquiry / report of CCB Members by Department / Agency / Program.

6. Provide a view to the ELMS user of their CCB Member(s) / contact info.

Mission Critical:

Improvement in the management of the CCB Member list (supports SSAE 18 Audit)

Benefits:

Improves the maintenance of the CCB list for audit. Provides the ELMS user with their CCB member(s) should they need to contract them.

Frequency:

Daily

Users:

This change when implemented will impact all ELMS users (currently 30K+) along with the ELMS program management staff.