DPAS SCR: 02281

Change Request:

New System Process

Description:

PM Soldier Medical Devices operates several DLA kitting facilities across the United Stats. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Currently PM SMD will create a Work Order for all purchase lines of an assembly to be built by DLA. For large kits, DLA may receive up to 1,200 components for a single assemblage. Depending on fill percentages and RDD's, an assemblage may be required to ship before 100% of components have been received and packed. Components received by DLA that do not make an assemblage must be stored by DLA until another build requiring the NSN is submitted. When submitting large SKO level purchases, PM SMD prefers to use leftover stock rather than submitting an additional purchase.

When creating the Work Order, PM SMD will run an 'exclusion' process where the total SKO component listing is displayed and desired component lines are selected or excluded based on the needs of the Unit (MUAG). The build list produced will then drive the creation of purchase lines for all components, as well as a Work Order to DLA for all component lines to be assembled. This Work Order from TEWLS to DLA kitting is in the form of a DLMS 650 (DIC C2A, C2B, C2D) transaction. This transaction will create a due-in under the build serial number for all component lines to be shipped to DLA. ELMS currently does not provide functionality to interface Work Orders to DLA. Without this DLA interface, PM SMD will only be able to execute kit assemblies through the IDIQ contracting process. IDIQ has specific times of the year where purchases are not available, creating a 4 month gap where PM SMD will not be able to initiate assemblies for medical requirements. Currently ELMS does not allow a user to view MUAG, TIC and create a build sheet. Without this functionality the PM SMD assembly team will have to extract a SKO from ELMS, place into a spread sheet and manually look up each component to view MUAG to create necessary exclusions. Each component will then have to be manually created as a Requisition document in ELMS Requisition.

Recommended:

Create new interface to generate assembly Work Orders to DLA.

(1) New process to create Procurement List for a SKO: (a) Allow user to select a SKO and add/remove items. (b) Use MUAG, SoS/Vendor fields. (c) List should display total cost of all components. (d) Excel Export.

(2) Using the Procurement List:

(a) Submit Work Order using ACN/BDN Identifier. WO should associate fields UIC, COMPO, Troop Support number, DLA assembly location (Mission/Assembly plant).

(b) When WO is submitted: auto transfer available cond cd A-C stock from DLA Assembly to Mission Plant (External RSA) via MRO. Consider competing allocations, if stock is not available, generate PO.

(c) When a WO is submitted: create PO lines for non-available components to DLA Assembly location. Group PO lines under header document. MILSTRIP Req should ship to DLA Mission Plant, contract buys ship to Assembly Plant, sites will have different DoDAAC. POs on contract should generate to the NSNs Fixed Source Supplier for the location and include Procurement Instrument Identifier in EDI. Each PO should generate EDI 821 to GFEBS (existing SCR) for initial obligation, changes and final closeout.

(d) When a WO is submitted: create DLMS 650 C2A, C2B, C2D to DLA DSS representing to-be built assemblage. Include PIID in EDI. Accept inbound 527 D6L from DSS to gain complete set into ELMX External RSA inventory once build is complete.

(e) Allow ELMS to generate MRO (A5A/A51) to DLA DSS to direct shipment of complete assembly to Field

Mission Critical:

The proposed modifications will significantly increase PM SMDs ability to deliver timely kit assemblies to the Army. Without this functionality, PM SMD will only be able to execute assembly buys through the IDIQ process. There are up to 4 months of the year when IDIQ is not available for purchase. This gap in procurement will create a significant backlog for fulfilling requirements at the unit level. The proposed modification is also intended to significantly reduce man-hours required for creating SKO build lists. Alternative work arounds would require manual stock research of each component within a given order. For kits reaching up to 1,200 components, submitting assemblages will turn into multi-day efforts. These improvements will lead to overall cost savings for the U.S. government and streamline set procurement with greater control and accuracy. In addition, the proposed functionality will increase order accuracy reducing the possibility for orders to be placed for items already existing within stock locations.

Benefits:
This solution allows PM SMD to assemble kits during the black-out periods of the IDIQ process. IDIQ is unavailable yearly between May and October. Depending on when a requirement comes in or funding is made available, this can delay fulfillment by up to 4 months in addition to IDIQ assembly lead time. Without the proposed solution, PM SMD creates risk for administrative delay, ultimately impacting Soldier operational readiness. This solution enhances accuracy for large scale medical set procurement and provides total cost savings by reducing man hours spent to manually manage SKO build lists and procurement offline. Manual set stratification of assemblages reaching 1,200 components may take users over an entire week to accurately enter into ELMS. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness. In addition, this solution will reduce opportunities for orders to be placed against items already in stock. These cost savings ultimately allow PM SMD to maximize medical capabilities ensuring Soldiers have current, reliable and mission tailored equipment.

Frequency:
Daily

Users:
This solution would benefit all 100 PM SMD users operating on ELMS.