DPAS SCR: 02282

Change Request:

Process Improvement

Description:

PM Soldier Medical Devices supports over 100 assemblages across its enterprise. The average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. For a complete kit build, PM SMD will order all required components to a DLA assembly location. DLA will then complete the build and ship to the fielding location. Currently the ELMS Requisition process only allows one NSN per order. Without the ability for ELMS to create one order record representing each line of the SKO, PM SMD will have to manually execute orders for each component in a kit. For large assemblages reaching over 1,200 components, PM SMD purchasers may have to spend multiple days attempting to complete all required orders for a given kit. This will greatly increase man hours required to complete buys and introduce opportunity for misses.

Recommended:

Modify ELMS Requisition process to allow for order at the SKO level:

1. Create functionality within the ELMS Requisition process to generate a Purchase Requisition that can be used to execute multiple purchase orders to multiple vendors and vendor types at one time.

2. Purchase Requisition should act as a header document linking all line level orders up to a single order identifier. This record be related to the work order.

a. If a kit has 300 components submitted to a Purchase Requisition, ELMS should create 300 purchase order lines under the header identifier.

b. System should batch order lines by vendor to meet vendor minimum order requirements (one PO, 5 CLINs)

c. Process should maintain visibility of percent fill by order line and total order quantity

Mission Critical:

Proposed modifications will increase accuracy when ordering large assemblages, reducing the possibility for misses. Misses must be resubmitted posing the risk of not making the fielding date, reducing effectiveness of the overall medical capability. This modification will significantly reduce man-hours required for order line entry by allowing user to create up to 1,200 order lines under a single order add.

Benefits:
Proposed solution will lead to overall cost savings across PM SMD enterprise by reducing time required to manually order hundreds of components against a single assemblage. Proposed solution will increase accuracy resulting in higher percent fill when finalizing builds and fielding medical equipment. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness.

Frequency:
Daily

Users:
This solution would benefit all 100 PM SMD users operating on ELMS.