DPAS SCR: 02283

Change Request:

Process Improvement

Description:

PM Soldier Medical Devices supports over 100 assemblages across its enterprise. Average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. After PM SMD executes purchases for desired items from a SKO, DLA assembly will receive, assemble, pack and ship the complete kit to the field. The majority of assemblies fall between a 95% and 100% fill. This means that some items submitted for purchase ultimately do not end up in the assemblage received by the unit. DLA and IDIQ vendors will send a file to PM SMD listing all NSNs that made the complete assemblage. When fielding medical assemblages PM SMD fielding teams will conduct a 100% joint inventory of all issued components. ELMS currently does not create an inventory sheet that can be used to field large medical kits. From a SKO, not all items are submitted to purchase, and of items submitted to purchase, not all end up in the fielded assemblage. PM SMD cannot field off of the SKO list. The pack data file sent from DLA and IDIQ vendors contain only NSNs, quantity, and lot numbers while omitting nomenclature. Additionally, the Warehouse Transfer process must allow for a multi-stock number generic shell to be created for the purpose of transferring stock from maintenance depot to the Fielding Warehouse before issue to GCSS Army. When the Inventory Controller receives demand, they will not know which serial number the maintenance depot will ship as they are located in separate facilities. Without this, the warehouse transfer can only be created for specific serial numbers, which the maintenance depot may not be able to ship compared to other serial numbers.

Recommended:

PM SMD is requesting ELMS improve the fielding process to facilitate inventorying large kits:

1. Create a process that allows for an upload of a packing sheet detailing BDN/ACN, NSNs, quantities, manufacturer, expiration dates, serial numbers, and batch/lot numbers

a. Using the uploaded packing sheet, create a systematic inventory form listing item nomenclature, quantity and batch number for each NSN. Current inventory sheet can be provided. Form should be available to print.

b. Allow the completed joint inventory form to be uploaded against the unit for historical fielding visibility

c. To support upgrade and modernization builds, ELMS must allow the capability to upload new inventory/pack data to historically fielded SKOs. d) Add UA Code, UIC, BDN / ACN to Frm 1348

2. Allow Warehouse Transfer process to add multi-NSN non-serialized transfer shells for shipment to field. Inventory Controller at Ft.Detrick will not know which serial numbers are ready to ship to field when the transfer is executed by the maintenance depot.

3. Create a process that allows the creation of a Set Allowance to cater to changes of BOM requirements by NSN and quantity.

4. Create a process that allows the scheduling of a Fielding per Date, BDN/ACN, Unit. Process should allow for manager approvals

5. Create a process that allows post-fielding reconciliation to account for inconsistencies in materiel records, serial mismatch, allocations, etc. Process should allow for manager approvals

Mission Critical:

The proposed modifications will significantly reduce the man-hours required for inventorying large medical assemblages when fielding to a unit. Using only the vendor provided pack file, fielders will only be able to conduct inventory using NSN, quantity and lot number. Without nomenclature, inventory efforts will significantly increase leading to increased demand on the fielding team. This will make fielders less available across the enterprise.

Benefits:
This solution enhances accuracy for joint inventories completed during fielding. With a systematic process allowing kit inventory to be associated to a unit, PM SMD will be able to maintain critical historical records required for sustaining medical capabilities throughout an assemblage's service life.

Frequency:
Daily

Users:
This solution would benefit all 100 PM SMD users operating on ELMS.