DPAS SCR: 02284

Change Request:

Process Improvement

Description:

PM SMD develops critical maintenance significant medical equipment required to ensure warfighter survival on the battlefield. Medical equipment is issued to the tactical unit alongside the relating assemblage (SKO). When fielding a total capability (LIN), PM SMD will issue an assemblage containing all required components on one MILSTRIP document, and each relevant piece of equipment will be issued on an additional unique MILSTRIP document. Maintenance significant equipment requiring technical inspections, calibration, etc are warehoused and maintained in PM SMD Maintenance Depots (MMODs). These MMODs are operated by staff external to PM SMD (USAMMA) where they will perform logistics and maintenance responsibilities on the equipment. Currently the TEWLS system is used by USAMMA staff to maintain only PM SMD equipment. USAMMA does not report into PEO Soldier and the agency is moving towards using GCSS-Army for the maintenance of all equipment they are responsible for at an organizational level.

A longstanding problem with PM SMD's legacy business system TEWLS is that work order history and service plans are not available to the tactical unit once issued from TEWLS to GCSS-Army during fielding. This means that the tactical unit does not have history of a piece of equipment's previous maintenance actions while in custody of the MMOD. In addition, the required recurring maintenance plans set in TEWLS for the equipment are not available to the unit in G-Army. This creates a visibility gap of historical work orders and future recurring work for the equipment when in custody of the tactical unit. This results in physical paper record keeping during custody change when issued to the unit.

Recommended:

PM SMD is requesting ELMS create an interface which allows ELMS M&U Module to transmit maintenance history to G-Army

1. Allow ELMS M&U to transmit an asset's Maintenance/Work Order history to G-Army

a. For each maintenance work order for an asset, transmit maintenance date/time, work order title, work order text field and completion hours

2. Allow ELMS M&U to transmit an asset's Maintenance Plan to G-Army

a. For each recurring maintenance plan for an asset, transmit service interval (days/months/years of recurrence), service name and service text field"

Mission Critical:

The proposed modifications will significantly increase visibility of equipment history in GCSS at the tactical unit level. Work order history for assets maintained outside of GCSS are not visible post fielding. This means that if an asset was warehoused for a period of time at a maintenance depot where work was performed, the end user cannot pull record of these actions. PM SMD is requesting the ability to transmit maintenance history to GCSS so that the tactical unit is aware of historical maintenance performed against their equipment. Without this interface, an information gap is created at the end unit.

Benefits:
This solution enhances visibility of an asset's maintenance history at the tactical unit level. With a systematic process allowing for the transfer of maintenance records between ELMS and GCSS, the unit will be able to increase equipment reliability by having electronic copies of work order history. Electronic preservation of work order history will provide units with additional useful information required to maintain medical equipment during it's service life. Accurate maintenance history facilitates unit efficiency ensuring Soldiers can train and fight with confidence, knowing their equipment is reliable and ready to meet mission requirements.

Frequency:
Weekly

Users:
Solution would benefit 100 users of PM SMD