Description
Tracking fleet utilization (miles per year) for DLA and DoD is very important. DLA tracks target utilization and Pct Util YTD to monitor fleet usage.  It sets its objective percent at 100% and minimum objective percent at 80%.  OUSD AT&L/ARA now requires written assessments for vehicles whose utilization is less than 75% of Federal Annual Mileage Minimums to retain vehicles for continued use.  DoD’s main fleet policy directive, DoD Manual 4500.36, sets annual utilization goals in miles.  The problem is that DPAS does not track utilization in miles.  It only tracks "Days Available."  This does not meet DLA fleet management requirements or allow DoD Agencies to determine which vehicles they need to provide written assessments on.  Additionally, VAM surveys, required by EO 13693 to optimize fleets, use annual mileage as an extremely key factor in their analyses.

Recommended
Adding formulas to DPAS to accurately calculate equipment utilization (which can be calculated for either miles or hours per year) and not availability.  We need to calculate utilization (i.e. the miles driven or hours used) for each asset against the objective and mininum objective percentages set for these assets. We need to also calculate the actual utilization against the target monthly utilization to assist equipment managers in a making better use of underutilized equipment.  Examples and formulas will be provided.

Mission Critical
This is mission critical and also mandated. Fleet Managers (FM) are required to manage the use of equipment and minimize under utilization of equipment throughout the FY, as well as report utilization of equipment through FAST. Also OUSD AT&L/ARA Memo, "Underutilized Leased Vehicles Management" 13 Jan 2016 states "written assessments now required for vehicles whose utilization is less than 75% of Federal Annual Mileage Minimums"; they are 9,000 miles for passenger vehicles and 7,500 for light trucks. DoD 4500.36 sets annual utilization goals in miles/hours.

Benefits
This will benefit all agencies in reducing cost by allowing FMs the ability to monitor and effectively manage the use of equipment as well as optimize their fleet. This will provide FMs a great tool for the efficient management of equipment and tracking the day-to-day utilization, while allowing them to eliminate under utilization of equipment. This will also eliminate the use of outside tools to assist FMs in tracking effective and efficient utilization of equipment. Accurately captures equipment mileage/hours used and reduces time to manually enter data.

Users
This should affect ALL users of DPAS.

Completed – Release 6.0 – 27 April 2018