Retaining Equipment Purchase Price

Warehouse

Navy

New

7-Apr-17

Description:
Today, the warehouse module provides for managing of Equipment (Military and other than Military).  DoD financial business rules require equipment to be tracked at its Acquisition Cost, yet there is no field in DPAS to record and track the Acquisition Cost of the Equipment - serialized or an average cost for bulk managed equipment. 

Recommended:
DPAS needs to record the actual purchase price for equipment, the Acquisition Dt and the Receipt date.  The cost to be recorded is the purchase price based plus equipment add-ons and all ancillary costs to ready it for use, which could be from the Requisition Module of the Materiel Management module, or it could be direct input when the organization is not using the Materiel Management module for requisitioning.  The purchase price must not only be reflected in the Warehouse module, but also in the Materiel Management module values, if DPAS intends to use the Materiel Management module for financial reporting (reference OM&S reporting is being performed from the Materiel Management module).  For serially managed equipment, it should be the actual cost of the equipment.  For bulk managed equipment, it should be an average cost using the PA average cost calculation or the OM&S calculation used within the Materiel Management module.  Report and inquiries need to be updated to provide for the display of the actual cost of the equipment, in addition to the current purchase/replaced cost (Standard Catalog Price), as an option. 

Mission Critical:
Required by DOD FMR 7000.14R, and for Existence and Completeness.  While the organization could retain hard copy using a manual file system, this is time consuming and virtually impossible for the amount of equipment an organization has.  This SCR has been advocated by SPECWAR on behalf of all users of the that are managing equipment within the Warehouse Module / Materiel Management modules.

Benefits:
This capability will improve financial compliance and improve the organization's auditability.

Users:
Yes, this capability will benefit all users of the Warehouse and Materiel Management Modules.