Add Attachment to Asset Outside of Asset Update

PA

Navy

Done

Submitted: 4 Feb 2014

Description
Need functionality to add attachments to asset records during the receiving and during location change process. Current process only permits attachments during the asset update process. Examples of the issue:

• when updating several similar barcodes to a new location, it would be nice to be able to attach the DD Form 1149 (source document) to all of the records at once, instead of having to perform multiple transactions to add the attachment.
• When adding the assets to DPAS, the first several screens consist of load data that is the same for the whole asset group. The only screen that changes is the last screen, where serial #, barcode #, custodian and location are input. Nowhere in this process, is the property manager afforded an opportunity to attach the contract or any other source documentation, which would support the addition of the assets into DPAS. The only way to add a source document to newly added records is to Update each record individually after the asset is added to DPAS.

Recommended
Allow for attachments to be added to more than one record at a time would save valuable time and therefore free up man-hours to perform other property management functions

Mission Critical
Neither. It is a labor saving recommendation.

Benefits
Improves audit readiness by permitting the property manager to add audit required documentation to the asset record in a timely manner.

Users
yes. it impacts all Agencies using DPAS.

Completed - Release 3.0 - 15 May 2015