Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS for the tracking of supplies and materiel and for its Individual Issue of materiel to its cadets.  Some of the materiel that is issued to a cadet is chargeable to the cadet - either at time of issue, or at a later date in time that it is determined that the cadet is not going to return materiel.  In the past, these charges were exported from our system and sent to DFAS - who is responsible for deducting the applicable amount from the cadet's pay. The DPAS Warehouse application lacks the functionality to produce the appropriate list of charges for each member and to provide those charges to DFAS for gear issued to warehouse members that will not be returned to the warehouse.

Recommended

1. DPAS be modified to allow for the identification of items that are chargeable to the cadet at time of issue or return. 
2. The system should allow the USAFA to establish a cost that will be charged by Stock Number using the Moving Average Cost "MAC" of the Inventory or the Current Replacement Cost plus or minus a user controlled "tariff" as the basis that the cadet will reimburse the U.S Government. 
3. Provide a process (Listing / Spreadsheet / Electronic Interface if DFAS supports - TBD) where the charges by cadet can be certified by the USAFA and sent to DFAS for collection.
4. Provide a query/report that identifies the amount reimbursed by cadet in total or for a period of time by date issued and what reporting period it was sent to DFAS for collection / reimbursement.  The report should show the item being reimbursed, the date the transaction occurred, who applied the charge and the reason for the charge.

Mission Critical
Mission Critical: Reimbursement of issues to cadets is a primary function of the US Air Force Academy business model, and is currently a capability of the system being sunset in favor of DPAS.

Benefits
Allows for the proper recording and accounting of the cost of materiel not being returned to the warehouse - improving the accuracy of financial reporting.

Users
This functionality will affect all users within the USAFA agency. 

Completed – Release 7.1 – 26 July 2019