Change Request: Process Improvement
Description:
ELMS does not currently ensure consistent capture and transmission of ad hoc shipping instructions using the NTE segment within DLMS 940R/A5E Materiel Release transactions. These instructions, which include special delivery notes (e.g., “SHIPMENT TO BE SENT 3RD PARTY”), must accompany the MRO and be visible on both the outbound transaction and the DD Form 1348 release document. Current limitations prevent full compliance with DLMS Implementation Convention (ADC 1472), reducing the system’s ability to support operational flexibility and accountability when exceptions arise. This gap is assessed as a Significant Deficiency. Without the ability to reliably include and propagate ad hoc shipping instructions through the NTE segment, ELMS risks misrouted or delayed shipments, improper handling or disposal of materiel, and incomplete audit trails. The absence of this capability undermines Marine Corps supply accountability, increases reliance on manual workarounds, and places ELMS at risk of failing to meet enterprise-wide DLMS compliance and operational readiness requirements.
Recommended:
GAP108-001. System shall provide users the ability to enter ad hoc shipping instructions in the DLMS 940R/A5E using the NTE segment with qualifier 'DEL'.
GAP108-002. System shall allow up to 12 repeats of the NTE segment, each supporting up to 30 characters, for a maximum of 360 characters of ad hoc shipping text.
GAP108-003. System shall map user-entered ad hoc instructions to the correct NTE segment in the DLMS 940R/A5E transaction and ensure compliance with X12 formatting rules.
GAP108-004. System shall make NTE segment ad hoc shipping instructions available for printing on the DD Form 1348 release document.
GAP108-005. System shall ensure NTE segment ad hoc shipping instructions are linked to the Materiel Release Order (MRO) record for traceability.
GAP108-006. System shall ensure all stakeholders (ICP, Storage Activity, Transportation) can view ad hoc shipping instructions transmitted via the NTE segment.
Mission Critical:
Benefits:
- Meets MARCORLOGCOM's business model
- Assists in 100% accountability of assets
- Complies with current audit controls
Daily
Users:
Materiel Managers
WH Managers
ICP
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