Description: ELMS is a designated DoD Accountable Property System of Record (APSR, DoD IT Portfolio ID 3266) but currently has no automated means to be notified when serially managed Government Furnished Property (GFP) in a contractor's custody is embedded/incorporated into a higher-level component, assembly, or end item, or is otherwise consumed. Per DFARS 252.245-7005(b)(1)(iv), contractors must report these embed/consume events to the Government Furnished Property (GFP) Module of the Procurement Integrated Enterprise Environment (PIEE), but today those events are captured only via web UI or flat-file submission and are not pushed to the property systems tracking the item. Without this notification, ELMS cannot flag that an item is no longer severable, which weakens accountability and the DoD material audit posture for government property in the possession of contractors.
Recommended:
Implement ADC 1491 by adding the new DLMS 867E (Government Furnished Property Embed) transaction to ELMS. ELMS will consume the 867E transmitted from the PIEE GFP Module - sent using code "M4 (RIC)" in 1/N103/80 with ELMS identified as the receiving property system via code "40 (Receiver)" in 1/N101/80. ELMS will read the Product Transfer Type Code (2/PTD01/10) to process each event type: piece embedded into a line item (BW), piece consumed (BX), piece embedded into an independent parent (BY), and piece embedded into a non-GFP/production item (BZ). Using the parent-item, serial number/UII, and supply condition code data carried in the transaction, ELMS will remove the items added to the kit from inventory and update the SKO to reflect the added items when the SKO is managed.
Mission Critical:
Directed by the December 7, 2024 Secretary of Defense memorandum requiring DoD property systems to demonstrate progress interfacing with the PIEE GFP Module; ADC 1491 is one of the designated interfaces (target: 50% development progress by 30 September 2025).
Benefits:
Provides automated visibility of GFP embed/consumption events directly from the PIEE GFP Module, improving accountability of contractor-held government property. Enables ELMS to correctly identify items that are no longer severable, reduces manual reconciliation, and directly supports compliance with DFARS 252.245-7005, DoDI 4161.02, and the Secretary of Defense FY2025 Financial Statement Audit Remediation Priorities (Dec 7, 2024 memo) requiring DoD APSRs to integrate GFP data from the PIEE GFP Module via automated interface.
Frequency:
Daily
Users:
All users who have contractors building kits for them. The contractor is to generate the DLMS 867E to report items put into a kit.
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