Description
Background: On October 20, 2017 the DPAS/DAI interface for 12 Capitalization of Purchased Assets (X819) were identified on the DAI Unhandled Report due incomplete information from DPAS.  The reason the 12 transactions were in the DAI unhandled report was due to  blank fields: BUDGET_FISCAL_YEAR, BA_BSA_BLI, DAI_PROJECT_NUMBER, and DAI_TASK_NUMBER.  The root problem was due to blank information in DPAS two fields (1) Task Cd (DAI Project Number) and (2) Job Order Nbr (DAI Task) in Asset Management; therefore,  interfaced to DAI as blank information.

Recommended
Make (1) Task Cd (DAI Project Number) and (2) Job Order Nbr (DAI Task) mandatory fields, this will fix the transactions due to incomplete information. 

Mission Critical
Mission Critical.  Reporting of incomplete financial data to the general ledger can give a false narrative of the data provided and could cause major issue for financial audit of the Agency Capital Assets.

Benefits
By making the two fields REQUIRED in DPAS, (1) Task Cd (DAI Project Number) and (2) Job Order Nbr (DAI Task), it will the eliminate and correct the process in both DPAS and DAI.

Users
This will affect all Property Accountability users of DPAS.

04Dec2017 – removed per Randy Reed
Recreating this SCR as a bug.

Description
There are  an estimated 1,865 legacy assets in DPAS with the default fund code of 'Y1'.  In 2016, new acquired assets were established with fund code procedure that allows DPAS and DAI interface; therefore, the property system of record, DPAS, transfers information to the MDA financial system of record, DAI.   

Recommended
Change all Legacy Capital Assets with Y1 as the default Fund Code to reflect fund codes submitted by CPO.

Mission Critical
Mission Critical.  At this time, with the amount of legacy assets in DPAS not in DAI, this remains a significant audit risk and finding that needs to be corrected.

Benefits
By allowing the CCA to receive a DPAS flat file of the legacy fund codes, CCA can process only one manual JV (versus thousands)  and provide a corrected file to DPAS to update the legacy fund codes.  This will not require CPO to manual update the estimated 1,865 legacy assets in DPAS; therefore, saving an estimated 3,000 man-hours.

Users
This will affect all Property Accountability users of DPAS.

05Dec2017 – removed per Ryan Steele
Recreating this SCR as a bug.

Description
Currently, DPAS - Asset code "O" for OM&S does not allow improvement costs to be added. 

Recommended
Update system to allow improvement cost to OM&S assets, currently there is no way to add improvement cost to OM&S. DPAS - Asset code "O" code for OM&S does not allow multiple lines of accounting.  The multiple lines allow improvement costs to be added.  MDA Capital assets are funded by multiple lines of accounting; therefore, creating interface issues between DPAS and DAI.

Mission Critical
Yes: DPAS - Asset code "O" code for OM&S does not allow multiple lines of accounting.  The multiple lines allow improvement costs to be added.  MDA Capital assets are funded by multiple lines of accounting; therefore, creating interface issues between DPAS and DAI.

Benefits
Benefit:  Once the DPAS - Asset code "O" code for OM&S has the ability to have the improvement tab, which allows multiple lines of accounting,  will discontinue interface issues between DPAS and DAI concerning Asset code "O" for OM&S does and improvement costs to be added . 

Users
This will affect all Property Accountability users of DPAS.

Description
Component verification during issue and return processes is too long. Add a 'Verify All' button to the verification process to provide option to verify all items at once.

Recommended
Add a 'Verify All' button to the verification process to provide option to verify all items at once. Current process ties up excessive amount of man-hours if item being issued is a kit that contains hundreds of items. This process needs to be accelerated and the addition of a 'Verify All' button will alleviate this issue.

Mission Critical
Non-mission critical nor mandated but current process will hinder technician overall productivity by utilizing excessive man-hours in one single process.

Benefits
This will exponentially reduce time and improve personnel productivity.

Users
This improvement will benefit all users across all services currently using Warehouse.

21Feb2025 – cancelled per Luther Meitzner

Description
We use the Defense Logistics Agency (DLA) Electronic Turn In Document (ETID's) program for processing excess, in conjunction with DPAS Disposition module for accountability/budget. Each program has a separate document register which are not compatible. This dual document number assignment affects hundreds of excess documents each month.   

Recommended
Request the ability to enter a manual document number in the Disposition process.  If this data field is left blank, then it auto-populates in exactly the same manner as DPAS Unit Issue, MILSTRIP, Transfer from External etc... This would give us the flexibility to process both internal and external items identified as excess.

Mission Critical
No, but it would allow us to track excess property from when it's first initiated at the customer level, through our excess processing center, to final disposal at DRMO with positive 100% tracking.  In other words, we would obtain excess cradle to grave accountability using one document number generated at the beginning of the turn in process.

Benefits
This change would eliminate the need to cross reference the two systems document registers, saving time and confusion when corresponding with an incoming customer and/or DRMO process request.

Users
At this time we are the only USACE warehouse using DPAS, so yes it affects all.

Completed – Release 2022.2 – 26 August 2022

Description
currently when we inspect an item we can update kits with the "manage SKO" button, but we still have to go to inventory update manager afterward to update the additional info

Recommended
add feature to update additional info when you are updating kit data in the "manage SKO" grid, add a button that is edit additional info

Mission Critical
this is a major time savings

Benefits
time savings for user

Users
all AFERMS users

Completed – Release 6.2 – 31 August 2018

Description
In order to find my sizes for a member I have to search for the member, click edit, and view the size categories tab.  There is no export feature.  To find my authorized sizes for a unit, I have to do this for each member and hand jam the data into an excel doc.

Recommended
add inquiry "member sizes". 
make a search by warehouse (search all UICs assigned to a warehouse), UIC, or member. 
Allow roll-up to LP, region, site. 
display a grid with members as rows and size categories as columns.

Mission Critical
critical: I have data in the system that I cannot export. Information is already in an SKO per member anyway.

Benefits
huge time savings, elimination of error form hand transferring data

Users
all AFERMS users

Completed – Release 6.0 – 27 April 2018

Description
RPIM 10.0 has been released.  DPAS needs to update its Real Property processes to the new RPIM Model

Recommended
Review and compare RPIM 10.0 to DPAS making the noted changes.

Mission Critical
Yes.  With DPAS being a Real Property Management System, it needs to stay in compliance with the DoD RPIM model.

Benefits
DPAS will be able to comply with RPIM and be compatible with the data.

Users
Only Defense Agencies that use DPAS to manage their Real Property

Description
DPAS does not produce files that can be uploaded to external systems for the Army.

Recommended
Require output data files to integrate with external property accountability applications (JLDW/IMS/ATLAS/SMARTRACK/GFEBS-SA/TDA Reconciliation Application/Excess Management Application). 
Army owes the file layouts.

Mission Critical
Mandated for asset visibility.

Benefits
Automates reporting to systems external to the property book.

Users
All Army users.

Description
DPAS does not produce all of the required DA Forms

Recommended
Require DA Forms for use in DPAS.

• DA Form 2062 "Hand Receipt/Annex Number" - used for hand receipt, component annex, temporary hand receipt, inventory list. 
• DA Form 2765-1 "Request for Issue or Turn-in" - used for FOI transactions. 
• DA Form 3161 "Request for Issue  or Turn-in" - used for lateral transfers, change document, temporary hand receipts (loan). 
• DA Form 3161-1 "Request for Issue  or Turn-in (Continuation)". 
• DA Form 4949 "Administrative Adjustment Report"  - used for serial/lot number changes, change in accountability, consumption, assembly, disassembly, catalog changes. 
• DA Form 581 "Request for Issue or Turn-in of Ammunition" - used for requesting or turning in of ammunition.

Mission Critical
Mandated:

• DA Form 2062 - AR 710-2, para 2-10g,
• DA Form 2765-1 - AR 710-2, para 2-8h,
• DA Form 3161 - AR 710-2, para 2-13a,
• DA Form 4949 - AR 710-2, para 2-5o,
• DA Form 581 - AR 710-2, para 2-6, para 2-20d(1)

Benefits
Provides forms required by Army.

Users
All Army users.

Completed – Release 2020.2 – 26 June 2020