Description
To meet the FAST Vehicle Level Reporting Out Year Vehicle Acquisition, Disposal and Fleet Cost, we have to capture several data elements.
Unlike other elements, not needed until reporting in October 2017.

Recommended
Attached is the table of data elements required for reporting each Out-Year Requirement. Comments for each element reflect what drop-down table should be. Entry should be given to FAST Manager and FAST Officer Role.

Mission Critical
Mandated by EO 13693 for VLD reporting and FAST interface.

Benefits
Accuracy of reporting

Users
FAST Manager and FAST Officer

Partially Completed – Release 5.2 – 29 September 2017

Partially Completed – Release 5.2.2 – 17 November 2017

Completed – Release 6.0 – 12 January 2018

Description
Effectively planning and scheduling for over 300 Preventative Maintenance (PM) operations on the MHE fleet at DLA's Eastern Distribution Center (EDC) is a critically important function to DLA and the supported warfighter. With limited resources and a heavy PM schedule, it is important for needed DPAS Reports (or Inquiries) to provide users all the needed information and for users to be able to pull these Reports (or Inquiries) easily. Currently, maintenance personnel have to run multiple reports, from different locations (and individually lookup each Asset ID for its "Location" and "Equipment Pool"), for the 4 data sets they service. This is time consuming, costly and does not meet user needs.

Recommended
Add "Equip Pool" and "Location" fields to those that can be selected when running the "Asset Prvn Maint Sch" M&U Inquiry, located through the Inquires>Maintenance>Asset Prvn Maint Sch" menu path. These two fields are available on the Maintenance Asset Inquiry shown on the attached document and highlighted in yellow. Request these fields be added to those available in the Asset Prvn Maint Sch Inquiry and that the same information provided (when selecting these fields in the Maint Asset Inquiry) be provided when selecting these in the Asset Prvn Maint Sch Inquiry.

Mission Critical
Keeping the EDC's MHE fleet operational, by performing required PM, is mission critical. An operational MHE fleet is critical to DLA Distribution's material support of the warfighter.

Benefits
Reduces time, effort and complexity required to obtain data needed to schedule PMs and locate equipment needing PM.

Users
It will effect anyone who works in a Maintenance activity required to track and notify equipment owner and users of upcoming Preventative Maintenance inspections, or a user/owner that wants to know when upcoming inspections are scheduled.

Completed - Release 5.1 - 28 April 2017

Description
Problem: The DPAS Increase/Decrease Report can ONLY be extracted as a ".pdf" file.

Recommended
FSA FIAR Team is requesting the DPAS Increase/Decrease Report be available as an "excel file." With the system extracting the information in a ".pdf" it is time consuming for the team to reconcile the reports against the Key Supporting Documents (KSDs) from the subordinate commands. This will provide the FSA FIAR Team the capability to filter by "UIC" and reconcile the DPAS report by Activities in a more efficient and timely manner.

Mission Critical
BSO General Equipment Corrective Action Plan (CAP) Implementation Guide, CAP 2, KSD to APSR Reconciliation, requires BSO Personal Property Managers (PPM) to verify and validate responses received by Activities. In order to complete this task, the current Increase/Decrease Report can only be downloaded in a .pdf file. The solution would assist in completing mandated tasks and complying to implementation guides in a more efficient and timely manner.

Benefits

1. Reduce Time - Filter for the multiple Activities by UIC more accurately and timely manner
2. Increases Accuracy - Reconcile DPAS Report to Activities report with fewer errors.

The Asset Management 6.2 CAP 2 KSD TO APSR RECONCILIATION states the following:
- On a quarterly basis (or as deemed more frequently required by the Command), the PPM or other designated official obtains:

1. All asset acceptance and disposal documents as of the last review period
2. DPAS reports capturing acceptance and disposals in the system as of the last review period .

The PPM (or other designated official) determines if the documents reconcile with DPAS records created in the last review period. Any discrepancies between the two lists are researched and resolved. Once the reconciliation is completed, the PPM (or other designated official) signs and date-stamps the reconciliation report and retains for audit purposes.
To conduct the reconciliation, the Activity PPM (or delegated official) will: 

• Gather all acceptance/disposal documents (KSDs) for assets acquired as of the last review period
• Generate a DPAS Increase/Decrease report for the applicable quarter (located in the forms-reports tab of DPAS), and compare the two (2) documents, notating any discrepancies/differences. 
• - A comparison can be conducted via an excel worksheet to facilitate the comparison of the DPAS report and acquisition/disposition documentation.
• Research and resolve the noted discrepancies until no differences exist between the DPAS report, and the KSDs

Users
This solution can be useful across all Components/Agencies that use the DPAS Increase/Decrease Report for reconciling. It can decrease time spent on filtering information, decrease the chance of inadvertent errors, and increase efficient work productivity.

Completed - Release 5.1 - 28 April 2017

Description
DPAS assets repaired by non-DPAS Maintenance Activities need to capture maintenance information and cost for FAST reporting. Joint Bases using MAXIMO need to have info loaded into DPAS and the only workaround is manually creating a WO in DPAS.

Recommended
Create an interface or WO load within DPAS to capture maintenance information pulled from a .CSV file. Possibly use data elements from Conversion tab lha1 for load. (ATTACHED).

Mission Critical
Mandated. All vehicles cost have to be reported to FAST.

Benefits
Accurately captures vehicle maintenance cost and reduces time to manually enter data.

Users
Only activities where MAXIMO is used as the Maintenance System.

Description
Files loads to DPAS will happen below the Enterprise/FAST Officer level and need to be flexible enough to assign different functionalities to an individual user.

Recommended
Request creating a Utilities Technician Role as a standalone allowing the individual to load designated files types. The role could be created similar the Work Order Technician where the IO can designate which files the individual may load to DPAS.

Mission Critical
Mission critical to push functionality below Enterprise to allow for smaller, more frequent loads.

Benefits
Reduces time and improves accuracy allowing the MA to load their own data.

Users
Only the users requiring outside DPAS data loads.

Completed – Release 6.3.1 – 11 January 2019

Description
LIMS-EV Vehicle View requires vehicle equivalence value in DPAS/Send value via existing Change Data Capture (CDC) process.

Recommended
Request an update to the current ICD/MOA and for the vehicle equivalence value to be sent via the existing auto data CDC exchange between DPAS and LIMS

Mission Critical
Mission critical because the Equivalence values is used to help determine the maintenance and technical complexities of the vehicle.
It also is a determining factor for manning and budget.

Benefits
This will facilitate the value's display and use in the AF approved vehicle report generating and Business Intelligence System LIMS-EV Vehicle View. It enables the management and project budget requirements for both manpower. This will streamline and automate a manual process and eliminate the need for maintaining a user editable reference table.

Users
Yes. This change will affect all Vehicle Management units across the Air Force an may also benefit other services/agencies.

Completed - Release 5.0 - 03 February 2017

Description
General Ledger balances require a verifiable, accurate and complete asset data population. Currently, the DoN cannot support the balances reported on the Financial Statements with a complete asset data population. FMO-24 has implemented the quarterly Asset Data Universe Data Call to mitigate this risk, which requires BSO's to provide a complete and certified quarterly asset listing. The reliance on multiple BSO's to attain reliable data results in the risk of inaccurate reporting by BSO's due to a time lag by running an inquiry vice a system generated report. This increases the likelihood an end user will add/remove a capital asset and result in the inquiry report not matching the capital asset report totals and the CFO accounting statement balances.

Recommended
Automatically run and archive a capital asset report using requested data fields directly after depreciation posts at the end of the month. This will be used as an authoritative report that is system generated to support asset balances for audit support purposes. Recommended DPAS report data fields:

• ITEM DESC
• SERIAL NBR
• ASSET ID
• UIC
• CUSTODIAN NBR
• STATUS
• UI
• TOT COST
• ACCUMD DEPRN
• PRSNT BK VLU
• DEPRN PERIOD
• ACQ DT ACTVN DT
• LOC
• COND CD

Mission Critical
Mission critical to be implemented by 9/30/16. High level SES interest. This will report will be critical as it will be used as an authoritative report to support asset balances for audit support purposes.

Benefits
Reduce: time, cost, error
Improves: accuracy, consistency of financial reporting
Supports: audit readiness and beginning balances

Users
Yes

Also see SCR 00663

Partially Completed - Release 4.1.40 - 09 December 2016

Fully Completed - Release 5.2 - 29 September 2017

Description
When trying to process a mass disposal of items, like those sent to DRMO, you have to go through individually using Asset ID or using a Stock Nbr to get single items. ****Please see attached picture of area I am talking about****

Recommended
Add another block for search criteria, I would ask to insert a "Sub Location" search criteria to find assets that you can segregate from others to process a mass upload of disposed assets.

Mission Critical
This is neither but could have a positive affect of the system

Benefits
If this search can be added to the "Disposition" drop down for all "*Type Action" it could reduce time spent doing individual disposals/turn-ins/etc. This will improve accountability and accuracy of disposal of assets at the APO level.

Users
This would affect users and myself as an APO in a positive way to streamline a process that is currently slowing me down at the steps you must currently use.

Completed – Release 6.0 – 27 April 2018

Description
The current DPAS Warehouse provides no transaction history report. Due to the type of materiel SPECWARCOM plans to use the DPAS Warehouse module to manage, there is a need for DPAS to produce a report of all transactions by User and or Warehouse by Date. Users must print their daily activity report and sign it attesting that these were the actions they completed. This SCR is being submitted on behalf of SPECWARCOM.

Recommended
Provide a report of activity by user / warehouse by Date. Allow the user to print the report for manual signature, or permit the user to electronically / digitally sign it storing the report on line.

Mission Critical
Provide a report of activity by user / warehouse by Date. Allow the user to print the report for manual signature, or permit the user to electronically / digitally sign it storing the report on line.

Benefits
Eliminating SPECWARCOM's current system will save the Department millions of dollars a year.

Users
Yes

Completed - Release 5.2 - 29 September 2017

Description
The current DPAS Warehouse history inquiry provides little value in determining the history of an item. This SCR is being submitted on behalf of SPECWARCOM.

Recommended
Due to the type of materiel SPECWARCOM plans to use the DPAS Warehouse module to manage, there is a need for a better / more robust history inquiry. This capability must support NETWARCOM wide visibility. The inquiry must provided visibility of every receipt, warehouse transfer, issue, turn-in and assessment ever performed.

Mission Critical
Yes. This capability must exist in order for SPECWARCOM to transition their Armory warehouses to DPAS's warehouse module.

Benefits
Eliminating SPECWARCOM's current system will save the Department millions of dollars a year.

Users
Yes

Completed - Release 5.2 - 29 September 2017