System Change Requests

Unlike submitted Support help tickets, System Change Requests (SCR's) can only be submitted through your organization's appointed and authorized ELMS CCB member representatives, or otherwise if no CCB representatives have yet been appointed, your Primary Information Owner appointee. If you are unsure of who your organization's appointed ELMS CCB member representatives or Primary IO are, you may email the ELMS Support team to request that information: This email address is being protected from spambots. You need JavaScript enabled to view it..

To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Utilize the search filters below to narrow your results by keywords, module, or state. You may also request an Excel file of all the SCR data by contacting the Help Desk.

Found: 1807 Result(s)	Show:

Scr Number	Title	ELMS Module 7,5,4,2,8,1,6,3 1,1,1,1,1,1,1,1	Reporting Org	State	Description
00879	Inventory Update Manager for Serialized Gear	Warehouse	USMC: CSP	Done	Description In Inventory Update Manager when dealing with Serialized Gear that is in a container, changing location or condition codes you have to select one item at a time. This causes the process to be very time consuming and extremely difficult. Recommended Recommend when using the Inventory Update Manager, allow for mass change of condition code and location based on the users selection criteria. Mission Critical Yes. This will help speed up the process for location moves and condition code changes for Serialized Gear and will reduce time. Benefits This will reduce time and cost with this functionality. Users All Individual Issue Facilities (IIF) & Unit Issue Facilities (UIF). Completed - Release 5.0 - 03 February 2017
00876	CIIC restrictions	PA	Navy	Removed	Description DPAS permits assets with a classified Controlled Inventory Item Code (CIIC) to be added to the unclassified version of DPAS. Recommended Prohibit adding assets to the unclassified version of DPAS for national stock numbers with CIIC: T- Top secret. A, B, C, or D = confidential. E-Secret cryptologic. F- Top secret cryptologic. G and H - Secret Mission Critical Yes mandated. The unclassified version of DPAS is not to be used to manage classified equipment. Benefits Improves accountability of assets Users Yes to all Agencies. 07Nov2018 – cancelled per Kevin Callahan
00875	DoDAAC Validation	PA	Leidos	New	Description With DPAS receiving an extract of the DODAAD, there is a need for DPAS to perform validation of DODAAC used to communicate with its business partners. A number of business partner transactions e.g. iRPT, IUID, DLA TS validate the DODAAC within the transaction for its validity, and will reject the transaction if the DODAAC is not contained within the DODAAD. Failure to do so results in transactions being rejected and/or lost. Recommended Review current DPAS DODAAC validation Business Rules, and make the necessary modifications to ensure where a valid DODAAC is required, the DODAAC used with the transaction is in fact valid e.g. IUID Submission, iRPT Submission, DLMS Outbound transactions, etc. When the DODAAC is invalid, display a user error notifying the user to update the DODAAC prior to proceeding. Mission Critical SCR submitted by Leidos on behalf of DPAS Customers
00874	IUID Loan to Contractor Business Rule Update	PA	Leidos	New	There is a Business Rule within the IUID Registry processing that requires the Delivery Order Nbr (Sub Contract) to be included when the Purchase Order Nbr contains a A, D, or G ?in the 9th position. ?Failure to include the Delivery Order Nbr results in the transaction being ?rejected. Recommended solution: Modify the Contract AUD process to require the Delivery Order Nbr when Contract Use Cd = "G" (Contractor GFP) and include the Delivery Order Nbr in the Asset Transfer feed to a Contractor via iRPT, and in the IUID interface when the Contractor is using DPAS as their APSR and in the return of the asset to the government from the contractor.
00873	DPAS IUID Registry Response File Import	OUSDDPAS	Leidos	New	Create and configure a GEX/DLA TS channel to receive IUID response files that are currently being published but not being routed to DPAS. IUID has implemented a response file for batch submissions. ?This is the methodology for obtaining errors and the reasons why something was not successfully process by the IUID registry. ? Very few, if any of the errors being reported by the IUID Reigistry are user correctable. ?Most are related to unknown schema changes or new Business Rules (BRs) implemented by the IUID Registry that DPAS was either not aware of or is due timing of Releases of the 2 systems. Recommended solution:?In order to support the DPAS Batch IUID Submission interface, DPAS needs to develop processes to accept the Response file and to process the data contained within the Response File into a format that enables the DPAS Support team to review/analyze so adjustments can be made prior to the re-submission of the failed transactions. ?
00872	WAWF Pending Table	PA	DISA LOG EIS	Done	Currently DPAS has no way to know what site id/UIC to assign to a particular WAWF record when it is received. ?I think it reads the UIC/DODAAC reference table and retrieves the first UIC that it hits with a matching DODAAC. ?This is not always correct. Recommended solution:?In the pending process allow users to add the outstanding contract/delivery order information and populate a WAWF due in table. ?When transactions are received that match the contract/delivery order, you will know what site id/UIC that contract belongs to. ?If user's do not enter the data and you don't find a match on contract/delivery order you can run it thru the current DPAS logic. Completed/Marked Done per email from Mr. Stossel - 11 June 2021
00871	Pending Process	PA	DISA LOG EIS	New	When receipt transactions are loaded to the pending table from WAWF it is difficult and time consuming to find the assets that you need to retrieve. ? There isn't an asset id/stock nbr/custodian nbr assigned yet - since the assets are not in DPAS - the Doc Nbr is not helpful, nor is the UII. ?We would like to retrieve all assets purchased on a particular contract or delivery order, however those fields are not available for receipt processing. Recommended solution:?Add contract/purchase order nbr and delivery order number to the search criteria field in the asset management pending transaction process.
00870	Mass Upload CIP IMPV and Ancillary Cost	OUSDDPAS	DISA LOG EIS	New	Currently for the CIP asset process, Improvement process and Ancillary Cost process, there is no way to add multiple records. ?We often have to spread Improvement/Ancillary costs to 20-30 assets and they have to be entered one asset at a time. Recommended solution:?Use the new feature in the receipt process - mass upload to add records to CIP asset, Improvement and Ancillary Cost. ?The CIP asset spreadsheet would only need to include Serial Nbr. If there are 50 assets with the same make/model, they could all be added with one transaction. ?For the Improvement and Ancillary Cost process, since the asset record that they are tied to have to already be in DPAS, you would only need the bar code and the Improvement cost or the Ancillary cost amount on the upload spreadsheet. ?All other accounting data would only need to be entered one time.
00869	Mass Change to Cost Center	OUSDDPAS	DISA LOG EIS	New	At the beginning of each FY and after a reorg, we are required to change our Cost Centers and depreciation Cost Centers. ?Currently there is no process in DPAS to easily do this. You have to do a mass update, and that creates accounting transactions that are incorrect. The depreciation cost center is only valid from the date of the change forward. It is not like you are updating because you made a mistake and need to back out the entire amount of depreciation and post it to the correct Cost Center. ?The update process is tedious and we have to tell our accounting interface partners to reject all of the update transactions. ?We shouldn't have to do that. Recommended solution:?Recommend the mass change to Cost Center that used to exist before DPAS web be added to the web version of DPAS. The only thing you are changing is the code that is on the cost center record; for example AB is now BB everywhere. ?You should be able to update the cost center record and change AB to BB.
00868	DPLS-Fleet Management	PA	MDA	Removed	Description This Agency runs a Fleet Management operation consisting of sedans, vans, buses, and SUVs. ?On a weekly basis we encounter a great number of services consisting of oil services/changes, windshield repair, car washes, and break repair/rotations. In your Work Order menu under "work order reason" would you consider adding some if not all of the above services to this tab? There is a tab for "other" which I currently assign these services to, but adding these services would greatly assist this agency when recording services into this menu. Recommended Add oil services/changes, windshield shield repair, car washes, and break repair/rotations to the work order reason tab Mission Critical Critical. It would expedite the recording of services. Benefits Improves time and will pinpoint the exact services that was performed. Senior leaders will better understand the reports and forms when reviewed in briefing and meetings. Users All users and viewers. 16Feb2017 – cancelled per Craig Robinson We will try it. If it doesn't work then we will submit another request. SCR 00868 can be closed.

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