Unlike submitted Support help tickets, System Change Requests (SCR's) can only be submitted through your organization's appointed and authorized ELMS CCB member representatives, or otherwise if no CCB representatives have yet been appointed, your Primary Information Owner appointee. If you are unsure of who your organization's appointed ELMS CCB member representatives or Primary IO are, you may email the ELMS Support team to request that information:
To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.
Utilize the search filters below to narrow your results by keywords, module, or state. You may also request an Excel file of all the SCR data by contacting the Help Desk.
| Found: 1807 Result(s) | Show: |
| Title |
ELMS Module |
Reporting Org |
State |
Description |
Action |
|
|---|---|---|---|---|---|---|
| 02184 | Update Member Sales Transaction Report Surcharge Visibility | Warehouse | USCG | New | Change Request: Process Improvement
Description:
If a ball cap is issued for $20.08, the report shows a surcharge of 0.10.
However, if 3 ball caps are issued, the report still only shows $0.10 as the surcharge, requiring users to manually calculate the correct total surcharge ($.0.30 in this case)
This creates inefficiency and increases the likelihood of manual calculation errors.
Recommended:
Add a new column to the Member Sales Review transaction report that displays the total surcharge/tariff amount applied for the full quantity issued. Make the surcharge column a default column instead of having to select it from the grid options
The report should automatically multiply the per- item surcharge by the total quantity issued.
The new column will reflect the total surcharge applied for the transaction line item.
Users will have a clear, accurate view of total surcharge values without needing to perform manual calculations. Mission Critical:
Benefits:
Frequency:
Daily
Users:
The number of users that would be benefit from this change at this time is roughly 8, but it can increase as we continue implementation efforts with the Coast Guard.
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| 02183 | Cost of Inventory Report | Warehouse | USCG | New | Change Request: Process Improvement
Description:
Recommended:
The report should contain the following criteria filters: Grand Total by Type Asset Code and Grand total of all. Select specific Stock Nbr(s) to display in report. The report should provide for all warehouses, or for specific selected warehouses. For equipment, it should be the actual cost as the Unit Cost, and for OM&S, it should be the actual cost paid using the Moving Average Cost methodology to determine the current on hand cost. When displaying specific Stock Nbrs, the report should display Stock Nbr, Item Desc, Serial Nbr, Lot Nbr, Condition Cd, Qty, Unit Cost and Total Cost. Add a Stock Status Report to the Real-Time Reports tab in the system. When displaying specific Stock Nbrs, include Qty On Hand Mission Critical:
USCG has a requirement to know the cost of their inventory for financial purposes.
Benefits:
Frequency:
Monthly
Users:
This report will not only benefit USCG, but all ELMS users.
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| 02182 | Improvement to Issue Receipt for Tariff | Warehouse | USCG | New | Change Request: Process Improvement
Description:
Recommended:
Update the Issue Receipt format to add the applied tariff/surcharge to the total transaction cost. For example, if the item cost is 100.00 and there is a 2% tariff. The total cost on the hand receipt should be $102.00. When an item is issued, the receipt will clearly show:
Total transaction cost (item cost +tariff/surcharge). The tariff should only be seen by the Supply Unit, not the customer.
If multiple quantities are issued, the tariff line item should reflect the total surcharge amount for the full quantity.
For Individual Issue – on the header, there needs to be a tariff flag or a tariff percentage field so that the stated tariff placed against the stock item record is applied to the assets being issued – this should then be data available across any “issue activity” report or inquiry. Mission Critical:
Benefits:
Frequency:
Daily
Users:
Currently, this change would only impact roughly 8 users however the USCG is new to ELMS. This change has the potential to impact all USCG users and other agencies that use the tariff/surcharge function.
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| 02181 | Automation of DMR Capability | PA,MU,Warehouse | USMC | New | Description:
Recommended:
FR1: – The system shall provide a mechanism to auto-update Work Order (WO) State Code or indicator check block within each of the three areas: Property Accountability (PA), Maintenance & Utilization (M&U), or Warehouse. For COSIS, the indicator shall be in the Warehouse module. For DM&R, the indicator shall be in the M&U module. System shall allow a user to check a 'DMR' or 'COSIS' block when deferring work orders. FR2: – ELMS shall create a dashboard entry for both DM&R and COSIS that consolidates data across modules and presents total outstanding deferred actions for leadership visibility.
FR3: – ELMS shall create a method to retrieve the total cost of deferred orders for BOTH hours (time) and materials (money). This should be system-generated and reconcilable to financial reporting outputs.
FR4: – ELMS shall establish a Maintenance & Utilization (M&U) role for Custodian-RO-RI to enable oversight and accountability of DM&R and COSIS identification, flagging, and reporting.
FR5: – ELMS shall, in the WO statuses automatically updated for deferred WO State Codes. This prevents deferred work from being prematurely closed or excluded from financial reporting.
Compliance Alignment
The proposed SCRs align ELMS functionality with federal financial management requirements:
- **SFFAS 42**: Requires disclosure of DM&R as part of Required Supplemental Information (RSI).
- **OMB Circular A-136**: Establishes reporting format and requirements for RSI, including DM&R.
- **DoD 7000.14-R, Volume 6B**: Prescribes financial reporting policies and procedures for RSI disclosures, requiring accurate and auditable reporting of DM&R.
Implementing these SCRs will ensure ELMS can support the accurate capture, validation, and reporting of DM&R and COSIS data, strengthening DoD audit readiness and meeting statutory reporting requirements.
In 2018, DM&R reporting across DoD systems was effectively zero dollars. By Q3 of FY2025, reported DM&R obligations and estimates exceeded $26 billion. This rapid growth underscores both the materiality of DM&R reporting and the heightened audit risks associated with inaccurate or incomplete capture of data. Without a systemic mechanism in ELMS to automatically identify, flag, and aggregate deferred work orders (WOs) and Care of Supplies in Storage (COSIS) requirements, the Department risks failing to comply with congressional mandates, audit findings, and statutory financial reporting requirements.
Key Facts
- DM&R is a congressionally mandated reporting requirement under SFFAS 42.
- OMB A-136 requires inclusion of DM&R as Required Supplemental Information (RSI) in agency financial statements.
- DoD 7000.14-R Volume 6B prescribes financial reporting requirements, including supplemental disclosures.
- From 2018 ($0 reported) to Q3 2025 (>$26B reported), DM&R grew significantly in scope and financial materiality.
- Current ELMS architecture does not provide sufficient mechanisms to automatically track, flag, and reconcile deferred maintenance and COSIS data.
PMCS Cost Capture
9,overall cost per month and year Individual repair parts used, Labor hours and rates, and Other material costs.
10. ELMS shall aggregate PMCS cost data by:Equipment type, Unit/DODAAC, and Fiscal period.
11. The cost data shall be available for reporting in both tabular and chart formats.
12. The cost tracking function shall integrate with the DMR dashboard for consolidated visibility.
Mission Critical:
SFFAS 42, OMB Circular A-136, and DoD 7000.14-R, Volume 6B
Benefits:
Frequency:
Daily
Users:
All USMC users
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| 02180 | DoDAAC Inquiry TAC Type Field | PA,MU,Warehouse,Materiel Management,FSM,Registry (SA/LW) | SOCOM | New | Change Request: Process Improvement
Description:
DoDAAC Inquiry page under the 'TAC Type' field is confusing users on the Shipping Address. First line (TAC1) reads 'Std Address (Ship To / Bill To). Second line (TAC2 the Shipping Address) shows 'Freight / Bulk Item. Third line (if applicable) shows 'Bill To' which is correct, no change needed.
Recommended:Switch the TAC Type for the first & second line. Change the second line TAC Type to 'Ship To' for clarity.
Mission Critical:
Improves Accuracy and Accountability.
Benefits:
Better understand for all users when conducting a DoDAAC inquiry of where the materiel should be shipped to.
Frequency:
Daily
Users:
All USSOCOM Users.
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| 02179 | Merge Security and Admin Role Types | PA,MU,Warehouse,Materiel Management,FSM,Registry (SA/LW) | Leidos | New | Change Request: Process Improvement
Description:
Base upon the last few year of EY audits, there is no need to separate Admin and Security roles since they are both elevated roles. Merge the Security and Admin roles types prior to start of next audit season.
Recommended:
Rename the Security role to 'System Management'. Move all roles currently assigned to the Administrator role to the new System Management role (3 to 2). Then drop the Administrator role (role key 3). Update documentation with the consolidated role name.
Mission Critical:
This will simplify managing elevated users, allows for easier promotion for temporary 'security' management without losing access to the admin screens, and standardizes our role types while keeping least privilege SOD.
Benefits:
Frequency:
Quarterly
Users:
This will effect personnel whom manage user accounts.
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| 02178 | Additional ServiceNow Endpoints | PA | DISA | New | Change Request: Process Improvement
Description:
Recommended:
Develop additional endpoints to retrieve data to ELMS from ServiceNow.
Mission Critical:
Benefits:
Frequency:
Daily
Users:
The estimated number of users is at around 100k.
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| 02177 | Reconfigure ELMS - LMP interfaces for Transaction Date | Enterprise | Army | New | Change Request: Policy / Regulatory
Description:
Recommended:
JITC states that the interfaces from ELMS/DPAS to LMP should be modified/re-configured so that the SFIS T5 attribute is received in the SFIS compliant 8 character YYYYMMDD format. Mission Critical:
This effort is to remediate a Joint Interoperability Test Command (JITC)-issued SFIS Compliance finding against the LMP - ELMS/DPAS interfaces:
JITC NFR LMP-INT-07: Change to inbound DPAS Interface INF00195 (Inbound DPAS Capital Asset Depreciation) ; and
JITC NFR LMP-INT-08: Change to inbound DPAS Interface INF00206 (Inbound SPS Post asset related transactions to the LMP System)Benefits:
Frequency:
Monthly
Users:
This ELMS/DPAS SCR request is tied back the the LMP tickets: INC0632358 and INC0632372
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| 02176 | Capital Threshold Retroactive Change | PA | US Navy | New | Change Request: Process Improvement
Description:
Recommended:
ELMS would need to write a script to change capital code of "A"to reflect a greater than or equal to $1 million for General Fund assets and greater than or equal to $250K for Working Capital Fund assets; meaning all Capital assets under $1 million for General Fund assets and $250K for Working Capital Fund assets will no longer be capital . Once ELMS makes the update, If the effect is not instantaneous, Navy will need to go in and re-apply the capital code of "A" to remove the asset as capital. Mission Critical:
DoD 7000.14-R Vol 4 Ch 25 revision May 2019, "DoD Components should apply the applicable capitalization threshold to their entire population of general equipment retroactively, irrespective of the capitalization thresholds in effect for years prior to October 1, 2013."
Benefits:
Frequency:
Daily
Users:
All Navy Users ~ 7,700 users
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| 02175 | Temporarily Restrict AFTO 244 Alignment | MU | USAF | Removed | Change Request: Policy / Regulatory
Description:
The current automated version of the AFTO Form 244 does not fully comply with Air Force policy requiring accurate documentation of maintenance and inspections on aviation support equipment (ASE) as outlined in TO 00-20-1. Specifically, it does not allow for proper inclusion of status symbols or the documentation of partially mission capable (PMC) conditions, which are essential for tracking ASE readiness and serviceability.
Recommended:
LOCK/ restrict access to existing EMLS automated 244 Form until the automated form is realigned with the current DAF/AFTO form.
Mission Critical:
The requirement to utilize an AFTO 244 form is referenced in AvSE MIS Interim Guidance (update in progress) and is referenced in TO's 00-20-1, 00-20-2 and DAFI 21-101
Benefits:
Standardization of the form would improve accuracy and reduce the risk of documentation errors for field personnel utilizing the automated and official DAF AFTO 244 form, versus having two different forms with different processes.
Frequency:
Users:
8.5K personnel
7/7/2025 - Removed per Joe Stossel |
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