System Change Requests

Unlike submitted Support help tickets, System Change Requests (SCR's) can only be submitted through your organization's appointed and authorized ELMS CCB member representatives, or otherwise if no CCB representatives have yet been appointed, your Primary Information Owner appointee. If you are unsure of who your organization's appointed ELMS CCB member representatives or Primary IO are, you may email the ELMS Support team to request that information: This email address is being protected from spambots. You need JavaScript enabled to view it..

To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Utilize the search filters below to narrow your results by keywords, module, or state. You may also request an Excel file of all the SCR data by contacting the Help Desk.

Found: 1807 Result(s)	Show:

Scr Number	Title	ELMS Module 7,5,4,2,8,1,6,3 1,1,1,1,1,1,1,1	Reporting Org	State	Description
01964	Enterprise Cost Center AUD	Enterprise	Leidos	Done	Change Request: New System Process Description: In DPAS today, the Materiel Management module does not currently have a cost center AUD process nor does the Requisition process. For enterprise accounting, cost centers must be available for agencies to apply a designated cost center to each accounting transaction as needed. To make cost centers available, we will implement a cost center AUD process in the Materiel Management as well as remove the cost center field from the MM appropriation screen and make it available within the Requisition Order processes. The balance of the effort is to develop the new Cost Center processes for use with any module of DPAS that requires Cost Center data. Recommended: Implement cost center AUD screens using modern technical solutions, employing the accounting microservice and new data tables. The data solution will utilize cost center "collections" to which organizations will be associated. Cost centers will be added/updated/deleted at the ICP tier level from the master data menu. Imported DAI cost centers will also be available for any agency that uses DAI for its accounting management. Mission Critical: Per DoD FMR 7000.14 and SFFAS 4, cost centers are required for tracking and reporting accumulated costs. This change is part of the DPAS technical refresh of the accounting services that DPAS provides as a feeder system to financial systems. Benefits: DPAS users will be able to add, update and delete cost centers, and associate cost centers to their accounting transactions. Frequency: Daily Users: Users of Materiel Mgmt. module and Requisition (Order) processes that generate financial activity will the be initial users of this change. Partially Completed - Release 2024.3.6 - 20 September 2024 Partially Completed - Release 2024.4.1 - 04 October 2024 Completed - Release 2024.4
01963	WPSEN01 Open Work Order Maintenance Activity Filter	MU	AF: A4/HAF FH-AFHAF	New	Change Request: Process Improvement Description: Problem: When users are using the Search Filters in the Work Order - Open (WPSEN01) screen, there is no ability to filter via Maintenance Activity. Instead users have to try and filter by using the Equipment Pool. Since all of our users have Site level access for Data Inquiry, and this function is an extension of the Inquiry ability, they have to search all 800+ Equipment Pools to find their own. Recommended: Add the ability to select Maintenance Activity as a search filter option. Also, make it a cascading effect to where only the Equipment Pools from the selected Maintenance Activity populate for users ease Mission Critical: Benefits: By adding this additional search filter will greatly improve and streamline users abilities to search for open Work Orders by Maintenance Activity and Equipment Pool. Frequency: Daily Users: This improvement will be used by all users, hundreds of times a day.
01962	CAV-GE to DPAS	PA	Army: ASA(ALT)	New	Change Request: New System Process Description: Validation of Capital Assets required for all Army capital assets receipt and accepted through WAWF. Monitoring controls via workflow for completeness and accuracy of GE Valuation data elements with ability to add additional intended use costs including WAWF unit price for each capital asset. Proper identification (UII, material number, NSN, serial number) of capital assets. Ability to capture total capital assets receipt and accepted in WAWF required to be recorded to DPAS following PEO/PM and ASA(ALT) validation. Remediation effort for many audit findings regarding GE Valuation for 10 Notice of Finding and Recommendations Recommended: WAWF connects to CAV-GE workflow for each capital asset record disseminated to the appropriate PEO/PM by ship to DoDAAC. Each record is validated by the PEOs/PMs and ASA(ALT) ARD in CAV-GE with an audit trail with formal approvals and reference to supporting documentation. Users within CAV-GE can update specific fields for additional cost and validate the required Dod 5000.64 and accounting standard data elements from the WAWF Receiving Report to DPAS in an automated workflow. Mission Critical: Statement of Federal Financial Accounting Standard 6 DoD 5000.64 Army Regulation 770-2 and DA PAM 770-2 ASA(ALT) ARD GE Valuation Guidance Benefits: Validated asset records for accurate property accounting and property accountability. Ability to enforce compliance and monitor for completeness, accuracy and timeliness of asset records. Better Army decision making with proper valuation, asset identification and date placed in service Frequency: Daily Users: All Army DPAS Users for Property Accounting. 76 Army programs with capital assets
01961	MU Data to Advana	MU	AF: A4/HAF FH-AFHAF	In Progress	Change Request: Process Improvement Description: The current interface control document does not ask for the data related to the Work_Order_Header_ NMC as well as the Work_Order_Header_NMC_Total header tables. These tables track the time and reason work orders are placed in a NMC status (including NMCS & NMCM). Without these tables it is difficult to calculate the amount of time a piece of equipment was down for each status, either total lifecycle downtime or relative to a specific work order. Recommended: Add all the data elements from these tables to the ADVANA data feed. Furthermore, the ADVANA Interface Control Document (ICD) will need to be updated to capture the additional data elements and the associated formats. In addition, any keys necessary to join to the work order header table will need to be included. Mission Critical: ADVANA dashboards are needed to support data analytics from DPAS M&U. Benefits: Allows the ability to capture metrics on how long equipment was down due to supply or maintenance issues. Attaining lifecycle sustainment data on aviation support equipment was the entire reason for our transition to DPAS M&U. This is a further step to making that data available to leadership, sustainment orgs, and users across the AF enterprise. Frequency: Daily Users: These analytical tools will be used by the various program offices to capture trends and support business/budget decisions vs federated error prone spreadsheets currently in use. Partially Completed – Release 2024.3.3 – 09 August 2024 Partially Completed - Release 2024.3.6 - 20 September 2024 Partially Completed - Release 2024.4.3 - 01 November 2024
01960	ICP Rebalance Tool	Materiel Management	Leidos	Done	Description: DPAS has a script that identifies out of balances between a DPAS warehouses and their linked ICP. Currently this script must be run by a DBA. This needs to be added to the DPAS admin module's menu to enable it to be run without a DBA to execute. Recommended: Create a GUI front-end for the script that can be incorporated into a DPAS admin role that will enable the running of the Warehouse / ICP Re-balance script from a menu selection. Mission Critical: This change is considered mission critical in providing improved support to the customer. Today it could take 4-5 days to make the customer whole after the research determines that a re-balance is required. This change will not eliminate the research, but it will eliminate the time required to develop a script, obtain sign-offs and having it executed. Benefits: Reduces time and cost for the DPAS sustainment team. Reduces the time the user is out of commission. Users: Users of Materiel Mgmt and Warehouse. Completed – Release 2023.3.6.1 – 26 September 2023
01959	Condition Code U ADC 1434	Warehouse	Leidos	New	Description: DoD issued DLMS change 1434 data Sep 5, 2023 that provides for a new Condition Code "U". Condition Code "U - Limited Remaining Life Before Failure" is to be used in conjunction with serviceable components that were removed based upon Condition-Based Maintenance that is defined in DODI 4151.22. Recommended: Add Condition Code "U = Limited Remaining Life Before Failure" ot the DPAS Warehouse / Materiel management applications. Customers will need to be contacted to determine which customers desire to have this condition code added to their list of valid condition codes as not all organizations are using DPAS to manage components used in conjunction with maintenance. Mission Critical: This change is considered mission critical to those customers using DPAS warehouse to manage maintenance parts/assemblies. Benefits: The benefit of adding Condition Code U is: 1) provides DoD compliance and 2) provides for more accurate accounting of materiel stowed in the warehouse, and 3) enables ICPs that manage reparables to accurately account for the items in inventory. Users: No. Condition Code "U" will apply to those users managing parts in conjunction with maintenance.
01958	Database Infrastructure Changes	Enterprise	Leidos	Done	Change Request: Process Improvement Description: In many application releases, the Leidos team needs to implement various database infrastructural changes and improvements. These changes include, but are not limited to, index adjustments, configuration changes, and the implementation of database utility objects. These changes and capabilities can not be invoked directly through the application but are nonetheless necessary for the availability, correctness, and performance of the DPAS system. I am requesting an SCR for calendar year 2023 to encompass this category of database changes. Recommended: Implementation of any database infrastructural changes and improvements deemed necessary by the Leidos Team. Mission Critical: Benefits: These changes and capabilities can not be invoked directly through the application but are nonetheless necessary for the availability, correctness, and performance of the DPAS system. Frequency: Daily Users: N/A - Infrastructural enhancements that wouldn't directly affect the users. Partially Completed - Release 2023.3.6 Partially Completed - Release 2023.4.3 Partially Completed - Release 2023.4.4 Completed - Release 2023.4.6
01957	Transmit Acquisition and Valuation Information To Gaining Activity	PA	Leidos	New	Description: DoD issued DLMS change 1415 data May 11, 2023 that provides for the transmitting of acquisition and valuation data to the gaining activity utilizing the DLMS 536R Acquisition and Valuation transaction set. DoD Components are required to record and maintain the following data elements in their respective APSRs as stated in DoDI 5000.64 (Reference 10.a.) and DoD Manual 4140.01, Volume 11 (Reference 10.c.). All data elements required under reference 10.a. and 10.c. are available in the new DLMS 536R IC. Recommended: When DPAS performs an external transfer, in addition to creating / transmitting the DLMS 856S shipment status, it should create and transmit the DLMS 536R Acquisition and Valuation containing the key data elements required by DoDI 5000.64 and DoD Manual 4140.01, Volume 11. DPAS must be modified to accept the new DLMS 536R transactions set for transfers that are to DPAS based organization using the data to populate the fields as outlined in DoDI 5000.64 (Reference 10.a.) and DoD Manual 4140.01, Volume 11 (Reference 10.c.). Mission Critical: This change is considered mission critical and mandated for Financial Improvement and Audit Readiness (FIAR) compliance. Benefits: Provides for automated means of for sharing key property / financial data between losing and gaining organizations. Users: This change will improve audit compliance as well as eliminate having to acquire these attributes manually for transferring assets.
01956	Current Month Maintenance Schedule Work Order Generation	MU	AF: A4/HAF FH-AFHAF	New	Change Request: Process Improvement Description: 1. There is no ability for users to "force" a MX Schedule to generate a Work Order. There are times when users will have an asset in for unrelated work and will take the opportunity to work a scheduled inspection early (a.k.a. opportune maintenance). In the system's current state, they would have to manually create an inspection Work Order, then find that asset in the MX Schedule and either suspend that asset until its next cycle, or change the Asset Next Maint date. 2. There is no method to force inspection work orders to drop on the 1st of every month, regardless of the day due during that month. The present method of designating "Days Prior" for work orders to drop doesn't work since it is based on the Next Maintenance Date (actual day due) possibly dropping the work order in an entirely different month than the work is scheduled. This creates variables that complicate managing work load. 3. Changing the Next Maintenance Date is not a desirable option due to changing the official inspection record. 4. DPAS updates MX Schedule dates every 4 hours, this is not sustainable for Maintenance Activities that have hundreds of assets assigned to them. Recommended: 1. Add a feature to the MX Schedule Asset Assign screen where users can select one or more assets and click a button to generate a Work Order for the selected assets on the next system update. (see below) 2. Add a Check-box to Every X Days Maintenance Schedule frequencies of Months/Years labeled Periodic Inspection. If clicked, the MX Schedule will automatically schedule Work Orders to generate on the 1st day of the month due. 3. Remove the ability for users to change/update the Asset Next Maint date. 4. Move the update of Last Mant Date/Next Maint date to an event based action, so the dates immediately update when a Work Order is closed, to allow for 244s to be printed immediately. Mission Critical: TO 00-20-1, Air Force Instruction 21-101 Benefits: This will ensure we follow policy and Instructions and allow a true periodic inspection type, as opposed to the calender inspection type it is today, and allow efficient management of work load execution. The changes to the Next Maintenance Date will solve the issue with users having to change this date. Removing or restricting the ability to change the Asset Next Maintenance Date will ensure assets are kept on a proper inspection cycle. Moving to an event based Maintenance Schedule update will allow users to complete a job, immediately print a new 244 with the Work Order removed and the inspection dates updated, to keep in compliance and keep with ops tempo. Frequency: Daily Users: This improvement will be used by all users, hundreds of times a week.
01955	Partial Mission Capable (PMC)	MU	AF: A4/HAF FH-AFHAF	In Progress	Change Request: Process Improvement Description: Problem: There is no ability to place an asset in a "Partial Mission Capable" (PMC) status. There are times where an asset may have a condition that is severe enough to restrict use of certain equipment capabilities, but not enough to restrict all use. This is what is known as Partial Mission Capable (PMC). This is particularly crucial for equipment with multiple systems. At this time, we're forced to identify an asset as NMC, when in reality it may still be usable for many functions. Recommended: 1. On the Work Order Screen add a PMC Section below NMC with selections for Yes or No, If clicked, PMC Status Start Date will appear. 2. On the Sub-Work Order screen a PMC Status dropdown box should appear with two available selections "PMCM or PMCS." Allow for one Sub-Work Order to be set to PMCM and another be set to PMCS. 3. Just below the PMC Status drop down box, add a PMC Start Date, which will be required whenever the status is changed between PMCM or PMCS. 4. Add a new Sub Work Order Status Code named "PMC Cond. Resolved," which If selected, will allow for the PMC NO radial button to be selected on the Work Order Screen. Mission Critical: AFI 21-103 Benefits: By adding a PMC option, technicians can alert others if certain aspects of the asset are unfit for use, while other functions are usable. Also, the addition of PMC gives a full holistic account of asset status and will give the most accurate report available to USAF leaders and decision makers. Frequency: Monthly Users: This improvement will be used by all users, hundreds of times a month.