Unlike submitted Support help tickets, System Change Requests (SCR's) can only be submitted through your organization's appointed and authorized ELMS CCB member representatives, or otherwise if no CCB representatives have yet been appointed, your Primary Information Owner appointee. If you are unsure of who your organization's appointed ELMS CCB member representatives or Primary IO are, you may email the ELMS Support team to request that information:
To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.
Utilize the search filters below to narrow your results by keywords, module, or state. You may also request an Excel file of all the SCR data by contacting the Help Desk.
| Found: 1779 Result(s) | Show: |
| Title |
ELMS Module |
Reporting Org |
State |
Description |
Action |
|
|---|---|---|---|---|---|---|
| 02286 | M&U Parts Consumed Refresh | MU | USAF - VSCOS | New | Change Request:
Policy / Regulatory
Description:
The system requires user to manually select refresh button within M&U work order parts tab after WH module issues parts to ensure modules link data transfer. Failing to successfully accomplish this 1-5 minute task prevents system capturing the consumption data, resulting in a zero-quantity balance. Additionally, failing manually selecting refresh button prevents the work order closing and requires a complete work order void, redo of complete work order tasks, driving 100s of hours of rework and preventing an effective and efficient fleet management information system process.
Recommended:
Our hope is the PMO improves their development process for user interface functions eliminating the need to submit endless SCRs for an effective and efficient program experience. The ELMS system (module-to-module) must automate process during the WH module "Save" sequence to ensure data integrity, accurate inventory tracking and transfer of data to M&U. It seems counterintuitive to have to explain why a system with modules needs to automate processes vs. selecting a button 5-15 times in a hope data transfers.
Mission Critical:
DoDM 4500.36 mandates ELMS as an effective and efficient APSR and FMIS
Benefits:
A more effective and efficient FMIS for the DoW Frequency:
Hourly Users:
This benefits DoW Agencies and federal services utilizing M&U Requisition on a daily basis |
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| 02285 | Audit Inquiry Role | Warehouse,Materiel Management | SOCOM | New | Change Request:
Process Improvement
Description:
Description of the problem: SOF Audit team requires specific roles in the warehouse and ICP modules to validate inventory increases and decreases for audit purposes. Currently, the Warehouse and ICP modules do not have specific roles for Audit personnel to download Key Supporting Documents (KSDs) necessary to conduct audits without editing or altering any transactions in ELMS.
Recommended:
1. Create a new role in the warehouse module (Audit Inquiry) that will combine the Regional Customer Assistance Role plus the ability to download KSDs from the Receiving Tab as indicated in the attachment without ability to modify any transactions or delete attachments.
2. Create a new role in the ICP module (Audit Inquiry) that will combine the existing role “ICP Inquiry” plus the ability to pull supporting documents like DD1348’s from the Intransit Review Tab (See attached)Mission Critical:
USSOCOM Directive 700-1 Materiel Management In Support of USSOCOM
USSOCOM Directive 700-3 USSOCOM Wholesale Supply Chain Mgt.
USSOCOM Directive 700-2 Accountability and Management of USSOCOM PropertyBenefits:
-This change provides SOCOM Audit team the ability to conduct audit reviews without affecting any processes or transactions at the Warehouse and ICP modules. -This change will allow auditors to have the correct level of access and will eliminate the need of relying on third parties to pull KSDs for audit validation. Frequency:
Daily Users:
In summary, required audit inquiry roles streamlines audit access, reduces reliance on third parties, and supports timely sample completion aiming to meet Secretary of War’s clean, department-wide audit by 2028 |
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| 02284 | ELMS/GCSS Maintenance Interface | MU | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
PM SMD develops critical maintenance significant medical equipment required to ensure warfighter survival on the battlefield. Medical equipment is issued to the tactical unit alongside the relating assemblage (SKO). When fielding a total capability (LIN), PM SMD will issue an assemblage containing all required components on one MILSTRIP document, and each relevant piece of equipment will be issued on an additional unique MILSTRIP document. Maintenance significant equipment requiring technical inspections, calibration, etc are warehoused and maintained in PM SMD Maintenance Depots (MMODs). These MMODs are operated by staff external to PM SMD (USAMMA) where they will perform logistics and maintenance responsibilities on the equipment. Currently the TEWLS system is used by USAMMA staff to maintain only PM SMD equipment. USAMMA does not report into PEO Soldier and the agency is moving towards using GCSS-Army for the maintenance of all equipment they are responsible for at an organizational level.
Recommended:
PM SMD is requesting ELMS create an interface which allows ELMS M&U Module to transmit maintenance history to G-Army
1. Allow ELMS M&U to transmit an asset's Maintenance/Work Order history to G-Army
a. For each maintenance work order for an asset, transmit maintenance date/time, work order title, work order text field and completion hours
2. Allow ELMS M&U to transmit an asset's Maintenance Plan to G-Army
a. For each recurring maintenance plan for an asset, transmit service interval (days/months/years of recurrence), service name and service text field"Mission Critical:
The proposed modifications will significantly increase visibility of equipment history in GCSS at the tactical unit level. Work order history for assets maintained outside of GCSS are not visible post fielding. This means that if an asset was warehoused for a period of time at a maintenance depot where work was performed, the end user cannot pull record of these actions. PM SMD is requesting the ability to transmit maintenance history to GCSS so that the tactical unit is aware of historical maintenance performed against their equipment. Without this interface, an information gap is created at the end unit.
Benefits:
This solution enhances visibility of an asset's maintenance history at the tactical unit level. With a systematic process allowing for the transfer of maintenance records between ELMS and GCSS, the unit will be able to increase equipment reliability by having electronic copies of work order history. Electronic preservation of work order history will provide units with additional useful information required to maintain medical equipment during it's service life. Accurate maintenance history facilitates unit efficiency ensuring Soldiers can train and fight with confidence, knowing their equipment is reliable and ready to meet mission requirements. Frequency:
Weekly Users:
Solution would benefit 100 users of PM SMD |
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| 02283 | Pack Data / Fielding Improvement | Warehouse | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
PM Soldier Medical Devices supports over 100 assemblages across its enterprise. Average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. After PM SMD executes purchases for desired items from a SKO, DLA assembly will receive, assemble, pack and ship the complete kit to the field. The majority of assemblies fall between a 95% and 100% fill. This means that some items submitted for purchase ultimately do not end up in the assemblage received by the unit. DLA and IDIQ vendors will send a file to PM SMD listing all NSNs that made the complete assemblage. When fielding medical assemblages PM SMD fielding teams will conduct a 100% joint inventory of all issued components. ELMS currently does not create an inventory sheet that can be used to field large medical kits. From a SKO, not all items are submitted to purchase, and of items submitted to purchase, not all end up in the fielded assemblage. PM SMD cannot field off of the SKO list. The pack data file sent from DLA and IDIQ vendors contain only NSNs, quantity, and lot numbers while omitting nomenclature. Additionally, the Warehouse Transfer process must allow for a multi-stock number generic shell to be created for the purpose of transferring stock from maintenance depot to the Fielding Warehouse before issue to GCSS Army. When the Inventory Controller receives demand, they will not know which serial number the maintenance depot will ship as they are located in separate facilities. Without this, the warehouse transfer can only be created for specific serial numbers, which the maintenance depot may not be able to ship compared to other serial numbers.
Recommended:
PM SMD is requesting ELMS improve the fielding process to facilitate inventorying large kits:
1. Create a process that allows for an upload of a packing sheet detailing BDN/ACN, NSNs, quantities, manufacturer, expiration dates, serial numbers, and batch/lot numbers
a. Using the uploaded packing sheet, create a systematic inventory form listing item nomenclature, quantity and batch number for each NSN. Current inventory sheet can be provided. Form should be available to print.
b. Allow the completed joint inventory form to be uploaded against the unit for historical fielding visibility
c. To support upgrade and modernization builds, ELMS must allow the capability to upload new inventory/pack data to historically fielded SKOs. d) Add UA Code, UIC, BDN / ACN to Frm 1348
2. Allow Warehouse Transfer process to add multi-NSN non-serialized transfer shells for shipment to field. Inventory Controller at Ft.Detrick will not know which serial numbers are ready to ship to field when the transfer is executed by the maintenance depot.
3. Create a process that allows the creation of a Set Allowance to cater to changes of BOM requirements by NSN and quantity.
4. Create a process that allows the scheduling of a Fielding per Date, BDN/ACN, Unit. Process should allow for manager approvals
5. Create a process that allows post-fielding reconciliation to account for inconsistencies in materiel records, serial mismatch, allocations, etc. Process should allow for manager approvalsMission Critical:
The proposed modifications will significantly reduce the man-hours required for inventorying large medical assemblages when fielding to a unit. Using only the vendor provided pack file, fielders will only be able to conduct inventory using NSN, quantity and lot number. Without nomenclature, inventory efforts will significantly increase leading to increased demand on the fielding team. This will make fielders less available across the enterprise.
Benefits:
This solution enhances accuracy for joint inventories completed during fielding. With a systematic process allowing kit inventory to be associated to a unit, PM SMD will be able to maintain critical historical records required for sustaining medical capabilities throughout an assemblage's service life. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02282 | SKO Level Order | Materiel Management | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
PM Soldier Medical Devices supports over 100 assemblages across its enterprise. The average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. For a complete kit build, PM SMD will order all required components to a DLA assembly location. DLA will then complete the build and ship to the fielding location. Currently the ELMS Requisition process only allows one NSN per order. Without the ability for ELMS to create one order record representing each line of the SKO, PM SMD will have to manually execute orders for each component in a kit. For large assemblages reaching over 1,200 components, PM SMD purchasers may have to spend multiple days attempting to complete all required orders for a given kit. This will greatly increase man hours required to complete buys and introduce opportunity for misses.
Recommended:
Modify ELMS Requisition process to allow for order at the SKO level:
1. Create functionality within the ELMS Requisition process to generate a Purchase Requisition that can be used to execute multiple purchase orders to multiple vendors and vendor types at one time.
2. Purchase Requisition should act as a header document linking all line level orders up to a single order identifier. This record be related to the work order.
a. If a kit has 300 components submitted to a Purchase Requisition, ELMS should create 300 purchase order lines under the header identifier.
b. System should batch order lines by vendor to meet vendor minimum order requirements (one PO, 5 CLINs)
c. Process should maintain visibility of percent fill by order line and total order quantityMission Critical:
Proposed modifications will increase accuracy when ordering large assemblages, reducing the possibility for misses. Misses must be resubmitted posing the risk of not making the fielding date, reducing effectiveness of the overall medical capability. This modification will significantly reduce man-hours required for order line entry by allowing user to create up to 1,200 order lines under a single order add.
Benefits:
Proposed solution will lead to overall cost savings across PM SMD enterprise by reducing time required to manually order hundreds of components against a single assemblage. Proposed solution will increase accuracy resulting in higher percent fill when finalizing builds and fielding medical equipment. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02281 | DLA Assembly Mgmt | Warehouse,Materiel Management | Army: ASA(ALT) | New | Change Request:
New System Process
Description:
PM Soldier Medical Devices operates several DLA kitting facilities across the United Stats. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Currently PM SMD will create a Work Order for all purchase lines of an assembly to be built by DLA. For large kits, DLA may receive up to 1,200 components for a single assemblage. Depending on fill percentages and RDD's, an assemblage may be required to ship before 100% of components have been received and packed. Components received by DLA that do not make an assemblage must be stored by DLA until another build requiring the NSN is submitted. When submitting large SKO level purchases, PM SMD prefers to use leftover stock rather than submitting an additional purchase.
Recommended:
Create new interface to generate assembly Work Orders to DLA.
(1) New process to create Procurement List for a SKO: (a) Allow user to select a SKO and add/remove items. (b) Use MUAG, SoS/Vendor fields. (c) List should display total cost of all components. (d) Excel Export.
(2) Using the Procurement List:
(a) Submit Work Order using ACN/BDN Identifier. WO should associate fields UIC, COMPO, Troop Support number, DLA assembly location (Mission/Assembly plant).
(b) When WO is submitted: auto transfer available cond cd A-C stock from DLA Assembly to Mission Plant (External RSA) via MRO. Consider competing allocations, if stock is not available, generate PO.
(c) When a WO is submitted: create PO lines for non-available components to DLA Assembly location. Group PO lines under header document. MILSTRIP Req should ship to DLA Mission Plant, contract buys ship to Assembly Plant, sites will have different DoDAAC. POs on contract should generate to the NSNs Fixed Source Supplier for the location and include Procurement Instrument Identifier in EDI. Each PO should generate EDI 821 to GFEBS (existing SCR) for initial obligation, changes and final closeout.
(d) When a WO is submitted: create DLMS 650 C2A, C2B, C2D to DLA DSS representing to-be built assemblage. Include PIID in EDI. Accept inbound 527 D6L from DSS to gain complete set into ELMX External RSA inventory once build is complete.
(e) Allow ELMS to generate MRO (A5A/A51) to DLA DSS to direct shipment of complete assembly to FieldMission Critical:
The proposed modifications will significantly increase PM SMDs ability to deliver timely kit assemblies to the Army. Without this functionality, PM SMD will only be able to execute assembly buys through the IDIQ process. There are up to 4 months of the year when IDIQ is not available for purchase. This gap in procurement will create a significant backlog for fulfilling requirements at the unit level. The proposed modification is also intended to significantly reduce man-hours required for creating SKO build lists. Alternative work arounds would require manual stock research of each component within a given order. For kits reaching up to 1,200 components, submitting assemblages will turn into multi-day efforts. These improvements will lead to overall cost savings for the U.S. government and streamline set procurement with greater control and accuracy. In addition, the proposed functionality will increase order accuracy reducing the possibility for orders to be placed for items already existing within stock locations.
Benefits:
This solution allows PM SMD to assemble kits during the black-out periods of the IDIQ process. IDIQ is unavailable yearly between May and October. Depending on when a requirement comes in or funding is made available, this can delay fulfillment by up to 4 months in addition to IDIQ assembly lead time. Without the proposed solution, PM SMD creates risk for administrative delay, ultimately impacting Soldier operational readiness. This solution enhances accuracy for large scale medical set procurement and provides total cost savings by reducing man hours spent to manually manage SKO build lists and procurement offline. Manual set stratification of assemblages reaching 1,200 components may take users over an entire week to accurately enter into ELMS. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness. In addition, this solution will reduce opportunities for orders to be placed against items already in stock. These cost savings ultimately allow PM SMD to maximize medical capabilities ensuring Soldiers have current, reliable and mission tailored equipment. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02280 | DLA External RSA Interface | Warehouse,Materiel Management | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. For large kits, DLA may receive up to 1,200 components for a single assemblage. Depending on fill percentages and RDD’s, an assemblage may be required to ship before 100% of components have been received and packed. Components received by DLA that do not make an assemblage must be stored by DLA until another build requiring the NSN is submitted. To reduce waste and save costs, PM SMD will store leftover assemblage components with DLA in a stock account. Before submitting SKOs for order, PM SMD will STO components from stock to the assembly location for any items that can be used for the new work order. Current in-progress builds will need to reflect received stock for purposes of managing kit completion. For kits requiring items less than the minimum vendor case pack, leftovers will be stowed for use in future builds.
Recommended:
Modify ELMS ICP/Warehouse module:
1. Allow for external RSA relationship with DLA DSS/WMS system.
a. DLA will hold stock PM SMD owns for use in kitting work orders, this must be visible inventory in ELMS. -
b. ELMS should provide the ability to drop MROs (A5A/A51) against this stock.
2. ELMS should provide the ability to process an inbound 527D (D6L)from DLA DSS/WMS to represent the receipt of a complete assembly
3. ELMS should provide the ability to receive 947 Inventory Adjustments of this stock.
Mission Critical:
The proposed modifications will significantly increase PM SMDs ability to deliver timely kit assemblies to the Army. Without this functionality, PM SMD will only be able to execute assembly buys through the IDIQ process. There are up to 4 months of the year when IDIQ is not available for purchase. This gap in procurement will create a significant backlog for fulfilling requirements at the unit level.
Benefits:
This solution allows PM SMD to assemble kits during the black-out periods of the IDIQ process. IDIQ is unavailable yearly between May and October. Depending on when a requirement comes in or funding is made available, this can delay fulfillment by up to 4 months in addition to IDIQ assembly lead time. Without the proposed solution, PM SMD creates risk for administrative delay, ultimately impacting Soldier operational readiness. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02279 | Fixed Source Contract | Materiel Management | Army: ASA(ALT) | Change Request:
Process Improvement
Description:
Currently PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Depending on assembly location, their current purchasing system TEWLS will create purchase lines to a designated supplier in the region of the assembly site. The same NSN may be ordered for two kits, one being assembled on the East coast, one being assembled on the West coast. To save money on shipping costs and increase shipping speed, PM SMD will assign each NSN a regional supplier based on assembly location. Without the ability to source NSNs based on shipping destination of the order, PM SMD will incur substantial increases in shipping costs and decreases of shipment speed. Without timely delivery of these purchases, PM SMD runs the risk of excluding critical kit components which are fielded to the Army.
Recommended:
PM SMD is requesting ELMS modify the Requisition process to allow for fixed sourcing of a Source of Supply (vendor) and region-based sourcing of NSNs. These enhancements will enable PM SMD to significantly reduce shipping costs while increasing shipping speed to their kitting locations.
1. Create a process that allows for the selection of a designated Source of Supply/Vendor (multiple can exist per NSN, for example, SMS, GSA, Prime Vendor, E-Cat)
2. Process should allow an NSN / Contract to be manually associated to one or more shipping DoDAACs
3. Process should interface to DLA MMC (Medical Materiel Master) for purposes of gathering pre-defined contract data to import into ELMS for purchases
4. Requisition process should evaluate the NSN and shipping DoDAAC of the order line and determine which source of supply to generate the order to.
a. When evaluating NSN / Shipping DoDAAC, the process should look for an existing fixed source and use the contract's vendor part number and price for the outbound order.
5. Fixed sourcing should be user maintained
Mission Critical:
The proposed modifications will significantly reduce delivery costs by allowing PM SMD to place orders to suppliers in the region of assembly location. Without this functionality, PM SMD ELMS users will have to manually input a requisition Source of Supply for purchases containing over 1,000 order lines. Tracking of these suppliers per NSN / Assembly location if not handled by the system will need to be handled offline via spreadsheet. Manual handling of this sourcing decision will greatly increase man-hours required to input purchases.
Benefits:
This solution leads to overall shipping cost reduction across PM SMDs medical enterprise while also providing cost savings by decreasing man hours spent manually inputting order locations. These cost savings ultimately allow PM SMD to maximize medical capabilities ensuring Soldiers have current, reliable and mission tailored equipment. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02278 | DLA Prime Vendor / E-Cat Interface | Materiel Management | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
Currently PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Depending on assembly location, their current purchasing system TEWLS will create purchase lines to a designated supplier in the region of the assembly site. DLA E-Cat and Prime Vendor businesses operate a commercial distribution model focusing on cost reduction and tailored medical logistics support. DLA E-Cat operates a just-in-time delivery model quickly and efficiently fulfilling orders for critical medical supplies. Currently ELMS Requisition process only allows for MILSTRIP orders to DLA Sources of Supply. DLA SOS fulfillment may take several months compared to the expedited cost-efficient PV/E-Cat fulfillment models.
Recommended:
"Modify ELMS Requisition process to create a new interface to DLA Prime Vendor and E-Cat suppliers:
1. Create outbound EDI 850 Purchase Order transaction to commercial suppliers.
2. Create inbound EDI 855 Purchase Confirmation transaction to process PO acknowledgement from vendor
a. Inbound 855 transaction processing logic must account for price changes communicated from supplierMission Critical:
This solution will deliver the capability to order medical components from DLA Prime Vendor and E-Cat distributors. This functionality will lead to over 47% cost savings when ordering small set components compared to standard MILSTRIP / DLA Source of Supply.
Benefits:
This solution will deliver the capability to order medical components from sources other than standard MILSTRIP / DLA Source of Supply. This will greatly reduce costs as DLA SoS charges a 47% cost recovery markup for small set components compared to DLA Prime Vendors and E-Cat distributors. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |
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| 02277 | ELMS SKO to GCSS BOM Interface | Warehouse,Materiel Management | Army: ASA(ALT) | New | Change Request:
Process Improvement
Description:
PM Soldier Medical Devices acts as the primary materiel developer for Army medical capabilities. PM SMD supports 400 LINs with a catalog of over 17,000 NSNs and is constantly creating and modifying SKOs to support its mission. After procurement and assembly, PM SMD will field medical equipment to a Unit where it will be received in GCSS and recognized as in custody of the Unit. End users and other parties in GCSS will need visibility of any SKO changes initiated by PM SMD. ELMS currently does not interface BOM data with AESIP. AESIP will feed GCSS and all changes to production BOMs made my the material developer would not be quickly and accurately reflected in GCSS.
Recommended:
Modify ELMS SKO process to interface with AESIP in order to update BOMs in GCSS. This will allow GCSS users to see changes made in ELMS
Mission Critical:
Proposed modification will reduce total man hours required to maintain SKOs within PM SMD's medical enterprise by providing an automatic interface to AESIP to feed BOMs to GCSS-Army.
Benefits:
This solution will deliver cost savings by reducing man hours required to maintain SKOs in two systems. Manual swivel chair process creates risk for inconsistencies between the wholesale and retail SKO records between ELMS and AESIP/GCSS-Army. By updating SKOs in a timely and accurate manner, we reduce administrative delays, improve accountability, and ultimately increase operational readiness. Frequency:
Daily Users:
This solution would benefit all 100 PM SMD users operating on ELMS. |