Unlike submitted Support help tickets, System Change Requests (SCR's) can only be submitted through your organization's appointed and authorized ELMS CCB member representatives, or otherwise if no CCB representatives have yet been appointed, your Primary Information Owner appointee. If you are unsure of who your organization's appointed ELMS CCB member representatives or Primary IO are, you may email the ELMS Support team to request that information:
To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.
Utilize the search filters below to narrow your results by keywords, module, or state. You may also request an Excel file of all the SCR data by contacting the Help Desk.
| Found: 1807 Result(s) | Show: |
| Title |
ELMS Module |
Reporting Org |
State |
Description |
Action |
|
|---|---|---|---|---|---|---|
| 01864 | Add DoD Serial Number to WPMAR20R (report) | MU | USAF: AvSE | New | Change Request: Process Improvement
Description:
DoD/Secondary Serial Number is the AF most commonly used equipment identifier within a maintenance shop. Not having this identifier available on the report requires users to maintain a separate cross-reference sheet to convert DoD/Secondary Serial Number (not on the report) to asset Serial Number (on the report). The Air Force uses the DoD Serial Number field for the legacy system identifier to ensure linkage to history in the legacy systems. This number is also commonly stenciled or etched onto the equipment for easy visibility and identification.
Recommended:
Add DoD/Secondary Serial Number to the Upcoming Maintenance Schedule report (WPMAR20R).
Mission Critical:
AFI 21-101, Aircraft and Equipment Maintenance Management
Benefits:
More accurate maintenance documentation, quicker identification of equipment requiring inspection. Easier and quicker leadership briefings on upcoming maintenance (a policy requirement).
Frequency: Daily
Users:
~10K users affected
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| 01863 | DLMS ASC 1428 (856S Transaction Type Code AZ) | Enterprise | Leidos | In Progress | Change Request: Policy/ Regulatory
Description:
The DLMS Approved Standards Change (ASC) 1428 eliminates the use of the DLMS 856W and incorporates the functionality within the DLMS 856S Implementation Convention. DPAS requires a change to the generation of the DLMS 856S Shipment Status to support the turn in of Hazardous Materiel that is identified with in DLMS ASC 1428.
Recommended:
Add new Transaction Type Code to the DLMS 856S generation process: AZ (Disposal Shipment Advice) - Use to indicate this transaction provides Hazardous Material/Hazardous Waste shipment status information for turn-in of material to DLA Disposition Services. In addition to supporting the new Transaction Type Code, DPAS will need to incorporate the additional elements required for this transaction type within the DLMS 856S transaction.
Mission Critical:
DLMS Approved Standards Change 1428
https://www.dla.mil/Portals/104/Documents/DLMS/ADC/ADC_1428_Merge-DLMS-856W-into-856S_S.pdf Benefits:
Required for the submission / notification of a shipment of materiel to DLA Disposition Services.
Frequency: Daily
Users:
DPAS generates DLMS 856S from the following applications: Property Accountability, Warehouse Management and Materiel Management. No research has been conducted to determine how many user are turning in materiel that is classified as being Hazardous.
Partially Completed – Release 2023.3.1 – 14 July 2023
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| 01862 | Add DLMS ADC 1422 to ICP | Materiel Management | AF: GFM-A | Done | Description:
DLMS ADC 1422 revises the DLMS 832N Catalog Data transaction and adds a new qualifier to identify the procurement instrument identifier (PIID) authorizing the contractor to perform work on behalf of the government.
Recommended:
With DPAS current support, the Air Force CICP programs are required to record the authorizing contract when transmitting materiel master records via the DLMS 832N. This qualifier mirrors the DLMS 947I, Inventory Adjustment Transaction to ensure consistency. Recommended Solution - update the DPAS processing logic to accept, store and update the PIID transmitted by the DLMS 832N transaction. In addition to updating the DPAS catalog, the processing logic should associate the new stock number to the AF CICP/GFM contract number.
Mission Critical:
Yes - This SCR requires implementation for inventory accountability and to accurately report the financial value of the inventory held by the contractor. This SCR is being submitted to implement DLMS ADC 1422.
Benefits:
The benefits of this SCR fix a material weakness resulting from inability to transmit and receive the authorizing contract via the DLMS 832N. The authorizing contract is a data element required by DoDI 500.64 section 4.6.
Users:
ALL AF GFM-A users of DPAS
Completed – Release 2023.1.6 – 24 March 2023 |
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| 01861 | DPAS Health Monitor | Enterprise | Leidos | Done | Change Request: Process Improvement
Description:
Current detection and notification of problems in the DPAS system is handled by code within the applications and users that may report problems they encounter. We propose to augment these methods by adding an automated process that will routinely check the health of the applications in the DPAS system.
Recommended:
Create a health monitor that will regularly check the health of DPAS applications. A UI will also be made available in non-production environments to allow DPAS developers to view the health of monitored applications and details of health checks.
Mission Critical:
Health monitoring is generally accepted best practice for web applications. According to Microsoft: "If services cannot send some sort of "I'm alive" signal, either on demand or on a schedule, your application might face risks when you deploy updates, or it might just detect failures too late and not be able to stop cascading failures that can end up in major outages." See full article: https://learn.microsoft.com/en-us/dotnet/architecture/microservices/implement-resilient-applications/monitor-app-health
Benefits:
Improved reliability. The monitor will not be user facing, but it affects the DPAS modules the use by reducing the effects of slow-downs and service interruption.
Frequency: Hourly
Users:
The frequency of system health checks will be based upon the experience identified in its use. DPAS anticipates that if there if value that each service and web site may be checked every minute or couple of minutes depending on the check's efficiency and system performance. This tool is not a DPAS User Interface object. It's intended user base are DPAS Support personnel.
Partially Completed – Release 2023.1.4 – 24 February 2023 Completed – Release 2023.2.1 – 07 April 2023 |
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| 01860 | DPAS to NAVAIR Data Interface | Enterprise | Navy: NAVAIR | New | Change Request: Process Improvement
Description:
Currently NAVAIR (Command Property Office) receives a monthly file from DPAS and manually processes the data
Recommended:
We would like to either set up a direct data feed to DPAS where we can pull a weekly table of the requested data fields or set up a weekly file drop of the requested fields to our server so we can use our extraction tool to import the data into our data warehouse.
Mission Critical:
Our goal is to automate this data transfer for the Command Property Office at NAVAIR to minimize man hours and increase efficiency.
Benefits:
This will minimize man hours spent processing these files and improves accuracy when analyzing the data for the end user. The DPAS data is being used for monthly inventory scorecards. The value of inventory is being visualized in Qlik for monthly and yearly trend and is also used for POG Billings to PMAs by the CPO. It will also be used for our warehouse consolidation effort and COOPER storage locations updates.
Frequency: Weekly
Users:
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| 01859 | Maintenance Schedule/Work Plan System Update | MU | AF: AvSE | New | Change Request: Process Improvement
Description:
Problem: When Work Orders are closed that are comprised of Work Plans that are shared across multiple Maintenance Schedules, DPAS does not know which Maintenance Schedule to update and therefore updates all. This in turn, will cause DPAS to not generate Work Orders on required inspections and reflect inspections as being accomplished that have not been accomplished. This is a critical safety issue.
Recommended:
Create a switch or drop down menu at the Program (Maintenance Director) level to ensure only the maintenance schedule associated with a work order is updated when the work order is closed.
Mission Critical:
None Provided
Benefits:
With the ability to only update Maintenance Schedules whose Work Orders that were generated from that Maintenance Schedule are completed, It ensures inspection integrity. This will also eliminate the issue users are having with duplicate Work Orders or Work Orders not generating at all. Finally, this will eliminate the major safety implication that are currently present.
Frequency: Daily
Users:
Thousands of times a day across the enterprise.
Partially Completed – Release 2023.1.4 – 24 February 2023
Partially Completed – Release 2023.1.6 – 24 March 2023
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| 01858 | Expand MU User Preferences | MU | AF: VSCOS | New | Description:
DPAS work order processing can involve entering repetitive information across multiple sections or sub work orders. User can experience selecting the same option multiple times when adding, updating or closing a work order. Having to repeat the process adds task time and increases processing errors.
Recommended:
Expand default options under User Preferences:
1. Add preference search criteria for work plan browse within work order; use radio button for Other Activity Plans. When selected the My Plans toggle will default to off (grayed out) when the user preforms a work plan browse to add or update work orders.
2. Add preference for default Work Order State Code when adding a sub work order. User would select a preference from drop-down menu listing available Work Order State Code options. When the preference is set, the Work Order State Code pre-populates when adding a new sub work order. User can then change the Work Order State Code as needed if default does not apply to specific work order.
3. Add preference for default Work Order State Code when closing a work order. User would select a preference from drop-down menu listing available Work Order State Code options. When the preference is set, all Work Order State Codes will default to the user preference when the Work Order Status Code is changed to C – Closed. User can then change the Work Order State Code as needed if default does not apply to specific work order.Mission Critical:
Accurate work order processing is critical to data integrity and reporting to FAST, DRRS and other systems.
Benefits:
This change will reduce task time, need for work order processing as well as increase data accuracy by reducing repetitive entry.
Users:
This improvement will benefit the Department of the Air Force and all other DoD Agency's |
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| 01857 | Create Deferred Parts option with Open Maint Issue | MU | AF: VSCOS | New | Description:
Department of the Air Force (DAF) vehicle enterprise's maintenance activities have a need to delay a sub-work order task and/or defer parts, but require the warehouse maintenance issue to remain open. Although the part is deferred, the maintenance issue still must process and hold part(s) for future use (e.g., installation of vehicle). Currently, the system will move the maintenance issue to DE-Deferred status when deferring the sub-work order. This effectively cancels the maintenance issue as no further action is possible within DE-Deferred status. This action eliminates the demand signal within the system and requires the maintenance technician to externally communicate with the warehouse to ensure the requisition is fulfilled for future use.
Recommended:
Create an option to cancel a work order requisition and defer the part(s) with an open maintenance issue. When selecting this option the maintenance issue links to the work order, updates to DE-Deferred and creates a new maintenance issue linking to the asset id. New maintenance issues unlinked to a work order would indicate the need to complete the pick process or create a backorder for installation after receipt.
Mission Critical:
This is critical to ensure fleet readiness by eliminating supply chain disruptions. Delaying fulfillment of a maintenance issue compounds long lead times within part acquisition.
Benefits:
This change will reduce task time, need for work order processing as well as increase data accuracy by reducing repetitive entry.
Users:
This improvement will benefit the DAF and all other DoD Agency's |
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| 01856 | Eliminate DLMS 870s for TPFs | Materiel Management | Army: ASA(ALT) | Done | Change Request: Process Improvement
Description:
ASA(ALT) utilizes the Materiel Mgmt. module to perform Total Package Fieldings (TPFs). When a push customer requisition is entered / approved, DPAS will generate / send a DLMS 870S Supply Status along with a DLMS 527D Prepositioned Materiel Receipt to the recipient of the intended recipient of the materiel. The DLMS 527D is determined by the customer profile while the DLMS 870S is automatic as if the push order was a pull order with DPAS responding to the receipt of a DLMS 511R. Army is encountering an issue when the DLMS 527D is not transmitted (customer profile incorrectly established), or when the 527D is rejected by GCSS-Army. When the DLMS 527D is not received / processed and a DLMS 870S is received, GCSS-Army will establish a Due In and transmit a DLMS 511R to National for the purchase of the materiel that is to be provided by the PEO/PM.
Recommended:
Army is requesting that DPAS not generate DLMS 870S Supply Statues for TPF type orders. The Supply Status is not needed and results in the generation of an order when there isn't one desired. All TPF activity is supported by the DLMS 527D Prepositioned Materiel Receipt (PMR). Should the PM change the qty or cancel the order DPAS sends the change via an updated PMR (DLMS 527D).
Mission Critical:
This functionality is needed to prevent unwanted orders being generated to national when the DLMS 527D prepositioned receipt is not received / processed.
Benefits:
This change will eliminate unwanted orders being systematically generated by GCSS-Army.
Frequency: Daily
Users:
This feature will be utilized by the ASA(ALT) PMs in fielding of the next generation of equipment to the U.S. Army and by USSOCOM for push orders to their customers.
Completed – Release 2023.2.1 – 07 April 2023
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| 01855 | DPAS Sub-Warehouse / Shop Code and DLMS | Warehouse | Leidos | Done | Change Request: Process Improvement
Currently each DPAS warehouse is required to have a unique RIC (Mandatory when external reporting is required) and / or DoDAAC. This value is used for routing DLMS transactional data between DPAS Warehouse Mgmt. and DPAS Materiel Management Mgmt. modules and to / from external systems. There are times where a DPAS Customer has an organization that has a requirement for multiple warehouses to manage different commodities that is not desired to have them commingled e.g. spare parts, tool crib, un-issued materiel with no avenue to acquire additional RICs. Note: The Department is running out of 3 character RICs with plans to replace the RIC with DoDAAC once logistics system are fully DLMS compliant (eliminate support for MILS format).
The proposed change will have DPAS implement the Planning / Maintenance Organization (Shop Service Center) name value as part of the warehouse business key. By including this value, DPAS will be able to use this value along with a RIC / DoDAAC to route DLMS transactions enabling an organization to have multiple warehouses without having each of them having a unique RIC / DoDAAC.
This change will enable an organization to have multiple DPAS warehouses which will enable them to have multiple Tool Cribs, Parts/Supply Rooms, Issuing locations, etc.
This SCR is identified as phase 1 of the DPAS effort to add flexibility to its Warehouse Mgmt. module. With this change DPAS customers will be better able to manage its different types of inventories / different physical locations within an organization. Additional efforts are planned to provide greater flexibility in configuring a DPAS warehouse.
Currently SPECWARCOM and the Air Force has multiple warehouse requirements within a organization.
Partially Completed – Release 2023.1.1 – 13 January 2023 Partially Completed – Release 2023.1.2 – 27 January 2023 Partially Completed – Release 2023.3.1 – 17 July 2023 Partially Completed – Release 2023.3.6 – 22 September 2023 Partially Completed – Release 2023.4.4 – 17 November 2023 Partially Completed – Release 2024.1.2 – 26 January 2024 Completed – Release 2024.1.4 – 23 February 2025 |
Disclaimer | Accessibility
Please be advised that Navy Property Accountability module users will be unable to access ELMS during the period beginning 3pm EST on Tuesday September 29th, until 8am EST on Friday October 2nd due to the annual EOFY lockout period. If you have questions, please direct them to the Navy PP&E Management Support Office via their centralized email inbox, which is
Please be advised that ELMS will be unavailable beginning Friday, October 2nd at 9:00 pm EST for server maintenance. Estimated downtime is stated to last up to 60 minutes in length - please plan accordingly.