Description
USAFA requires additional updates to the Issue, Return, Inquiry, and Member Profile processes to increase the efficiency and accuracy of inventory sales for audit readiness.

Recommended
Provide the ability to:

• Excluding specific members or groups of members from being billed
• Adding pricing information into the inquiries to look up potential charges
• Displaying cost information before a sale is complete (both issue and returns)
• Displaying cost information on the Issue/Return Receipts
• Printing “Cash Issue” on the Issue Receipt if the issue was designated as a cash issue
• Capturing Payment information for Cash Issues and returns that can be researched and exported at a later date

Mission Critical
This is mission critical. DPAS currently does not capture Payment information for cash issues nor does it provide the capability to query transactions that were paid by the member.  This leads to a gap in our audit readiness when USAFA needs to match a money order or transaction to an issue or return in DPAS.
There is also no way to calculate the total cost of a sale before the sale has been completed—we require cadets to provide a money order to cover the cost if they are not able to be billed. The cost must be known ahead of time.

Benefits
Implementing the proposed changes will reduce the time/cost and increase pricing accuracy for each member paid issue or return. It will also reduce the time/cost of audit research, increase the accuracy of our audit research, and produce the financial reporting that we require for our audits.

Users
All users

Description
Currently, when an asset is loaded in PA, it is assigned to one Mx Activity by Maint Grp Id via the Maint Mgmt Assign.  This means that all assets assigned to a specific UIC can only be pointed toward one specific Mx Activity only.  However, we need the capability to have assets assigned to one main UIC but have the option to point to several different Mx Activities when mission dictates.

Recommended
Recommend adding a feature to point assets to a specific Mx Activity at the asset level.  There are many AF units that are responsible for their assets on one property book (UIC) however, the assets are often spread across several different bases.  This creates a situation where we are forced to give bases access to several Mx Activities or have bases manually pass work order information to the base that the asset officially resides on.

Mission Critical
This is mission critical.  Having the work order maintenance history on all assets directly affects the assets life cycle, vital to projecting asset replacements.

Benefits
This change will vastly reduce time as it relates to work order reporting and accurately depict the assets operation and maintenance costs needed for projecting an assets end of life.

Users
The entire Air Force component as well as other services will benefit from accurate Mx Activity assignment.

Description
Improve process of loading stock numbers to warehouse sites. After a user is done loading a new stock number to the Logistics Catalog, they have to switch to the Stock Item tab to load the stock number to the their warehouse. 

Recommended
Recommend having a "prompt box” asking the user if they want to add the new stock number to their stock item list. When the customer selects "Yes", the system is directed to the Add Stock Item window for the user to add the Stock Number to their Warehouse.  Also, consider adding a tab to the Add Stock Item window for the user to program Location Condition Code Defaults.

Mission Critical
Efficiently loading stock numbers is mission critical to expediting parts orders for mission generating vehicles that support launching aircraft and other air force base support functions.

Benefits
These changes will help speed up the Stock Number load process. The combination of three different transactions into one will also reduce transaction time.

Users
The entire Air Force component as well as other services will benefit from a faster way to associate Stock Numbers to their Warehouses.

Description
Recommend updating Materiel Control Officer Role by adding "R" to Report Manager under Program ID: LPWHR82 "Inventory Over Under".

Recommended
Adding the report will assist users to increase or decrease their inventory levels as needed and aid users with future order demand decisions.

Mission Critical
AFI 24-302 mandates Materiel Control to monitor stock items parameters based on demand. 

Benefits
The ability to manage stock levels based on demand will ensure availability of essential items and reduce waste allowing managers to make fact-based funding allocations. 

Users
The entire Air Force component as well as other services will benefit from having the ability to analyze on-hand quantities and adjust replenishment parameters.

21Feb2025 – cancelled per Luther Meitzner

Description
DPAS M&U does not have a data field specifically for software version numbers.  This is a requirement for configuration control of automated test systems (ATS) and verification of ATS software version prior to performing certain operations.

Recommended
Add (to M&U) a new field or the ability to designate an existing field for dedicated use as Software Version field.  Field must be able to be part of an inquiry for NSN, Part Number, Serial Number, or Asset ID, with the Software Version value being returned as part of the inquiry.

Mission Critical
This is mission critical.  However, a dedicated field is not critical.  We need a field to document software version that is retrievable upon inquiry, that we can retain for future use. 

Benefits
Improved configuration control and Operational Safety, Suitability and Effectiveness, ATS/Weapon System cyber-security, and more accessible information for verification prior to performing certain critical tasks.

Users
Only certain users - ATS users and those documenting maintenance on aircraft maintenance ATS.

Description
Recommend adjusting the Warehouse Module "Inventory Over Under" report by adding consumable outcome parameters (12 month increments).

Recommended
Adding fields with measurable data will assist users to increase or decrease their inventory levels as needed. By adding "Item Quantity Used in Last 12 Months"; "Item Quantity Backordered in Last 12 Months"; and "Recommended Adjustment" fields to the "Inventory Over Under" report will assist users with managing replenishment parameters programming and future order demand decisions.

Mission Critical
AFI 24-302 mandates Materiel Control to monitor stock items and adjust replenishment parameters based on demand. 

Benefits
The ability to manage stock levels based on demand will ensure availability of essential items and reduce waste allowing managers to make fact-based funding allocations. 

Users
The entire Air Force component as well as other services will benefit from having the ability to analyze on-hand quantities and adjust replenishment parameters.

21Feb2025 – cancelled per Luther Meitzner

Description
Currently in the DPAS-WM there is no way to associate a Physical Inventory Number to a MISC Add transaction.

Recommended
Recommend that a Reason Desc box be added to the Misc Add process so we are able to add the Physical Inventory number.  

Mission Critical
Yes, Having this functionality will help us be able to associate the Physical Inventory Number to the MISC Add process helping with overall Audit Readiness. 

Benefits
Having this functionality will help us be able to associate the Physical Inventory Number to the MISC Add process helping with overall Audit Readiness and save man hours and trying to find this data. 

Users
All IIF/UIF

Completed - Release 2021.2

Description
The DPAS M&U module does not populate the Part Receive Dt for items issued from Warehouse. M&U allows the user to enter a Part Receive Dt once part requests are established and this date is transferred over to the Maint Issue Inquiry in Warehouse. The Part Receive Dt from M&U is incorrect information for the Maint Issue Inquiry since this field should display the date parts were received into the Warehouse.

Recommended
We recommend that M&U auto populates the Part Receive Dt field in the sub-work order parts tab with the date that the parts are issued from the Warehouse. This field should still be editable for the user to change. If necessary, this field can be renamed to Part Issue Date to prevent any confusion.
In Warehouse, the Maint Issue inquiry needs to display the date that parts are received into the Warehouse. Backordered parts need to be monitored and should update their status accordingly in the Maint Issue inquiry. The backorder date is currently updated when the part enters this status but the Estimated Deliver Dt is not updating in this inquiry and the user is unable to change it once the Due-In is created. The user needs the ability to update the Estimated Delivery Dt for backordered items and these dates need to reflect in the Maint Issue inquiry. Lastly, the Part Receive Dt needs to update in the Maint Issue inquiry to reflect the date that  the parts are received into the Warehouse.

Mission Critical
AFI 24-302 mandates that Materiel Control initiates, monitors and follows up on part requests.  This AFI also mandates that Materiel Control checks and verifies the need for backordered parts (non-mission capable & delayed) daily.

Benefits
Having receipt/issue dates in M&U will provide better accountability of parts issued to work orders. In Warehouse, having correct estimated delivery and received dates will provide status accuracy and reduce research time since all information will display in one inquiry.

Users
The entire Air Force component as well as other services will benefit from having accurate receive dates for items in M&U and Warehouse.

21Feb2025 – cancelled per Luther Meitzner

Description
DOD established a Green Procurement Program that gives preference to EPA-designated recycled-content vehicular products and United States Department of Agriculture-designated bio-based products. Vehicle Management is required to maintain a log of all Green Procurement purchases.

Recommended
Recommend adding features to receiving process to collect information needed to create a Green Procurement Report in the DPAS Warehouse. We suggest adding a "Green Procurement" check-box to the receiving process for users to identify items that fall under this criteria. The system should have an extra window during the receiving process or extra fields in the verification window for items identified as "Green Procurement" products. The extra fields need to capture the following information:

• Product Category: Drop-down options should be (Sorbent, Tire, Coolant, Engine Oil, Gear Oil, Hydraulic Fluid, and Other Lubricants)
• Product Type: Drop-down options should be (New/Virgin, Re-Refined, Recycled, Bio-Based, or Retreated)
  Procurement Exception: Drop-down options should be (None; Excessive ETA; Manufacture Requirement; No Bio/Recycled Material; Retread Not Available Locally; Spacecraft/Launch Support; Tactical Asset; T.O. Exception; Mission Essential Support; Unreasonable Cost; Other)
• Size: Open field for user to enter Tire Size

All the information collected along with other fields need to be combined into a Green Procurement Report. The report needs to list all historical acquisition records for items that fall under this criteria with the ability to filter by different tier levels. The report should display the following fields: Date, Product Category, Product Type, Document Type, Document Sub Type, Procurement Exception, Quantity, Unit of Issue, Stock Number, Size, Total Cost.

Mission Critical
Yes. The use and documentation of Green Procurement Items is mandated by the United States Environmental Protection Agency; Section 6002 of the Resource Conservation and Recovery Act (RCRA)

Benefits
This system upgrade will centralize Green Procurement information in one place and it will satisfy EPA requirements for all DPAS users. Also, users will no longer have to log/track GPP information using other local trackers and therefore save time/man hours.

Users
The entire DoD will benefit from having Green Procurement data centralized in the Warehouse Module.

Description
During the Physical Inventory process when selecting a single facility, the quick search does not default to the zones and locations built within selected facility.  All zones and locations are shown regardless of facility selected. This makes it difficult with selecting specific zones if the zone names are labeled with the same name.

Recommended
We recommend progressive restriction for facility selections.  Example: If Facility A is selected, allow only zones, locations, containers built within Facility A to be listed as selection options.

Mission Critical
This is critical because we utilize zones to manage programs that exists in different facilities and have the same Zone ID.

Benefits
Filtering down selection options based on upper level will save time when creating new location inventories.

Users
The entire Air Force component as well as other services will benefit from filtering down location options based on upper level selections.