Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS for the tracking of supplies and materiel and for its Individual Issue of materiel to its cadets. Some specific required data fields do not currently exist in the DPAS Member Profile tables, and need to be added in order for USAFA to maintain the current business model and processes.

Recommended
DPAS be modified to add data fields to the Member Profile section. Exact fields to be provided to Leidos development team with character requirements.

Mission Critical
Mission Critical: The USAFA business model relies upon updated, accurate tracking of cadets and their associated sales charges throughout the life cycle of the cadet, from In-Processing through graduation. These data points are currently supported and need to be functional and updated in DPAS.

Benefits
Allows for accurate and timely updates of USAFA Cadet information throughout cadet life cycle, pay deductions for DFAS/FM, and accountability for issued/sold items.

Users
This functionality will affect all users within the USAFA agency.

Completed – Release 7.1 – 26 July 2019

Description
Currently there is no LIN/TAMCN Column in Manage Physical Inventories>grid Options>Columns.

Recommended
Recommend that the LIN/TAMCN Column in Manage Physical Inventories>grid Options>Columns be added.

Mission Critical
Yes, This will help us identify PIR for each TAMCN when we do multiple locations for each TAMCN in one or the same  warehouse module.

Benefits
Having this functionality will help from having to go through multiple steps to get the information we need for Audit Purposes.

Users
All IIF/UIF

23 Sept 2021 - cancelled per Jack Sanders
No longer needed after the Reconciliation inquiry.

Description
Develop an automated capability (API, FTP, etc.) to extract and transmit detailed transaction data from the DPAS platform to the OUSD Universe of Transactions (UoT) Defense Repository for Common Enterprise Data (DRCED).

Recommended
Enhance the existing DPAS Accounting Transactions Report capability to include control totals required by DRCED.  Automatically generate this enhanced report, or data extract, and utilize the existing DPAS GEX channel to deliver this data set to the DRCED DISA SFG Relay.  

Mission Critical
Mandated per Revised Technical Solution for a Defense-wide Appropriations Universe of Transactions Memorandum, 16 Aug, 2016.  This is also a requirement of the DPAS Functional Proponent, DASD Log.

Benefits
Improves Accuracy/Accountability, Financial Reporting.

Users
All DPAS communities' data will be impacted. This is a DoD level requirement.  There will be no disruption to service; only the modified report from DPAS should need to be sent to DRCED.

Completed – Release 7.2.00 – 8 November 2019

Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS for the tracking of supplies and materiel and for its Individual Issue of materiel to its cadets.  Some of the materiel that is issued to a cadet is chargeable to the cadet - either at time of issue, or at a later date in time that it is determined that the cadet is not going to return materiel.  In the past, these charges were exported from our system and sent to DFAS - who is responsible for deducting the applicable amount from the cadet's pay. The DPAS Warehouse application lacks the functionality to produce the appropriate list of charges for each member and to provide those charges to DFAS for gear issued to warehouse members that will not be returned to the warehouse.

Recommended

1. DPAS be modified to allow for the identification of items that are chargeable to the cadet at time of issue or return. 
2. The system should allow the USAFA to establish a cost that will be charged by Stock Number using the Moving Average Cost "MAC" of the Inventory or the Current Replacement Cost plus or minus a user controlled "tariff" as the basis that the cadet will reimburse the U.S Government. 
3. Provide a process (Listing / Spreadsheet / Electronic Interface if DFAS supports - TBD) where the charges by cadet can be certified by the USAFA and sent to DFAS for collection.
4. Provide a query/report that identifies the amount reimbursed by cadet in total or for a period of time by date issued and what reporting period it was sent to DFAS for collection / reimbursement.  The report should show the item being reimbursed, the date the transaction occurred, who applied the charge and the reason for the charge.

Mission Critical
Mission Critical: Reimbursement of issues to cadets is a primary function of the US Air Force Academy business model, and is currently a capability of the system being sunset in favor of DPAS.

Benefits
Allows for the proper recording and accounting of the cost of materiel not being returned to the warehouse - improving the accuracy of financial reporting.

Users
This functionality will affect all users within the USAFA agency. 

Completed – Release 7.1 – 26 July 2019

Description
USAFA routinely charges members for materiel they were issued from the warehouse that will not be returned. In the past, these charges were exported from our system to DFAS - who is responsible for deducting the applicable amount from members pay. The DPAS Warehouse application lacks the functionality to produce the appropriate list of charges for each member and to provide those charges to DFAS for gear issued to warehouse members that will not be returned to the warehouse.

Recommended
DFAS is responsible for deducting the cost of the materiel from the members pay. The cost deducted is computed using the Stock Number unit price plus or minus a pre-defined "tariff". Provide a means of computing the applicable cost and the ability to communicate these costs to DFAS for the materiel issued to warehouse members that are non-returnable/lost/damaged.

Mission Critical
Mission Critical: Inventory sale is a primary function of the US Air Force Academy business process and is currently accomplished in the system being shut off in favor of DPAS Warehouse.

Benefits
Allows for the proper recording and accounting of the cost of materiel not being returned to the warehouse - improving the accuracy of financial reporting.

Users
This functionality will affect all users within the USAFA agency

Completed – Release 7.1 – 26 July 2019

Description
Loan module only works for serialized managed assets and not for bulk managed assets

Recommended
Modify Loan Module to include bulk managed assets

Mission Critical
This is mission critical and is crucial for GFE and overall tracking of loaned assets.   Currently we have no tracking capability for bulk assets out on Loan.

Benefits
Improved accountability of bulk assets out on loan.

Users
Yes, this will affect all users within our Agency

Completed – Release 2022.1 – 08 April 2022

Description
In the Asset Receiving Module, there is no ability to distinguish the type of funding for various Internal Use Software (IUS). This is critical as capitalization thresholds are different for the various types of IUS.
Currently, the Capitalization threshold for all IUS is $250K. However, the Capitalization threshold for Military Intelligence Program (MIP) and National Intelligence Program (NIP) IUS is $1M. As a result, DPAS will incorrectly capitalize MIP and NIP IUS below the $1M threshold and require the APO to manually change the capitalization code to "N" (Non capital, exceeds threshold) to stop the asset from depreciating.  

Recommended
Develop a programmatic process for DPAS to distinguish between the various types of software capital thresholds and to set the capitalization code for capital thresholds at the correct levels.

Mission Critical
Mission critical/mandated.  DoD 7000.14-R Vol 4, Ch 27 pg 27-18 states " The current IUS capitalization threshold for all DoD Components is $250,000, except for the Office of the Director of National Intelligence, for which the capitalization threshold is $1 million."

Benefits
Ensures that capitalization of IUS is correctly applied per DOD regulation

Users
All Agencies would be affected by this SCR.

14Feb2019 – cancelled per Kevin Callahan
At the request of the BSO (NL-CCAF).

Description
In the IUS Asset Receiving Module, the Hosting Environment Drop Down, on the Asset Entry Tab does not contain all possible scenarios including "Data Center" and "Network".

Recommended
Add Data Center and Network to the Hosting Environment Drop Down menu on the Asset Entry Tab. Recommend obtain input from DPAS User Community to identify other hosting scenarios not currently available.

Mission Critical
Mission critical. If all possible IUS hosting environments are not listed then inaccurate information will be entered into the database potentially causing an audit finding and trouble completing inventories.

Benefits
Increases accuracy of IUS data elements to ensure the hosting environments of the software are reported correctly.

Users
This will affect all agencies.

Completed – Release 2021.1.2 – 19 March 2021

Description
Currently when using the scheduling functionality there isn't a way to assign more than one activity to one lane. We would like to have the option of selecting multiple options for one lane. This would allow us to group all issue or return types to that one lane.

Recommended
Recommend using a multiple select field for lane type assignment. This would allow us to select multiple lane types for one lane. This will be helpful in scheduling all issue and return types to separate lanes in larger warehouses if we choose too.

Mission Critical
This is mission critical because it will allow us to assign multiple lane types to one lane. This would help organize how we assign lanes and make it more efficient.

Benefits
Having the ability to assign multiple lane types would help increase efficiency of how each warehouse lane is used.

Users
This will affect all users who managing the scheduling of lane assignments. This will also affect CSP customers considering that scheduling lane types could change how often appointments are scheduled.

11 Mar 2021 – cancelled per Jack Sanders
No Longer Needed.

Description
Currently in Inventory Activity there is no ability to select multiple reason codes in the search grid. This becomes problematic when searching for Inventory gains and losses because there are multiple reason codes for these. The only way we are currently able to pull this data is ask the DPASSupport desk to pull the data, or pull all inventory activity data and then filter down. The latter method is time consuming and in most cases unsuccessful because of the amount of data pulled.

Recommended
Recommend that the Reason Code search option be a multi-select field. This would be similar to how the Location Type Code search field works on the Location AUD grid. This would allow for us to select all the inventory adjustments reason codes in one search.

Mission Critical
It has been mandated by LOGCOM leadership that the CSP has the ability to pull these reports and provide them to auditors on a quarterly basis at the very least. Currently, in most cases, the only way we are able to obtain these reports is through DPAS Help Desk request.

Benefits
Implementing these changes increases the accuracy of the data and improves the amount of time it takes to pull reports. It would also make CSP users more self sufficient when obtaining these reports since they will no longer request DPAS Help Desk assistance.

Users
This will affect all CPS users.

 Completed – Release 2022.1 – 08 April 2022