DPAS SCR: 02217

• SCR Number
  02217
• Title
  Layette Management
• DPAS Module
  MU,Warehouse
• Reporting Organization
  USMC
• State
  New
• History
  11/14/2025
• Description
  Change Request: Process Improvement

  
  

  Description: 

  Current warehouse management processes within legacy systems such as GCSS-MC do not fully support the operational needs of Marine Corps maintenance shops. While warehouses manage stockage, storage, and issue functions, they operate independently from maintenance work order execution, tool control, and material tracking. This lack of integration results in delayed parts availability, limited visibility of consumables and controlled items, and reduced readiness insight due to disconnected supply and maintenance data.
  

   

  To close these gaps, ELMS must deliver an integrated Warehouse Management capability that aligns inventory management directly with Maintenance Shop operations. The system must enable real-time synchronization between warehouse stock, open work orders, tool sets, kits, and material requirements—ensuring maintenance personnel have the correct parts and tools at the point of need while maintaining accountability and auditability across the enterprise.
  

   

   

  Recommended: 

  FR1. ELMS shall establish and manage shop stock lists (including bench stock, kits, and authorized allowances) linked to specific maintenance activities.
  

   

  FR2.ELMS shall automatically allocate and reserve material for all open and approved maintenance work orders based on stock availability.

   

  FR3. ELMS shall display real-time visibility of material availability at the shop-floor level, including statuses: available, reserved, or on-order.

   

  FR4. ELMS shall enable warehouse personnel to generate requisitions for maintenance material shortages when on-hand balances are insufficient.

   

  FR5. ELMS shall allow direct material issue to maintenance work orders or shop stock accounts with system-generated electronic documentation equivalent to DD Form 1348.

   

  FR6. ELMS shall provide real-time tracking of all materials issued to a specific maintenance action.

   

  FR7. ELMS shall enable the return of unused or excess parts from maintenance shops into warehouse stock for reissue or credit.

   

  FR8. ELMS shall process and track recoverable items (D-level repairables) including turn-in actions against the original requisition or work order.

   

  FR9. ELMS shall manage excess shop stock by enabling transfers back to warehouse inventory or redistribution to other maintenance activities.

   

  FR10. ELMS shall track controlled tools, TMDE, and serialized shop equipment checked in and out by maintenance personnel.

   

  FR11. ELMS shall maintain calibration records and next due dates for all TMDE and controlled tooling stored in warehouse or tool rooms.

   

  FR12. ELMS shall prevent issuance of uncalibrated or overdue tools to maintenance shops.

   

  FR13. ELMS shall provide dashboards and reports displaying open work orders with associated material availability and fulfillment status.

   

  FR14. ELMS shall synchronize all warehouse inventory transactions with the Maintenance Module to support accurate readiness reporting.

   

  FR15. ELMS shall maintain an auditable transaction history of all shop-related warehouse issues, returns, recoverable turn-ins, and tool control actions.

   

  5. Data Elements Required:
  

   

  Work Order Number (linked to warehouse transaction)

  DODAAC / Shop ID

  NSN / NIIN

  TAMCN / Part Description

  Serial Number (if serialized)

  Quantity (issued/returned)

  Tool/Calibration ID (if applicable)

  Warehouse Location / Bin

  Issuer EDIPI / Receiver EDIPI

  Date/Time Stamp

  Condition Code

  Requisition Number (if external sourcing needed)

   

  Expected Benefits

   

  Operational Readiness: Ensures maintenance shops have required parts and tools on hand to execute repairs on time.

   

  Efficiency: Reduces downtime due to material shortages by integrating shop requirements with warehouse operations.

   

  Accountability: Maintains visibility of issued items, tools, and recoverable, preventing loss or misuse.

   

  Transparency: Provides commanders and supply officers with real-time data on material support to maintenance.

   

  Audit Compliance: Ensures all warehouse-to-shop transactions are documented and retrievable.

   

  Mission Critical: 

  Compliance Requirement - 4000.201 Vol. 3 sub inventory management. MCO 4790.2
  

   

   

  Benefits: 

  -Meets MARCORLOGCOM’s business model

  -Assists in 100% accountability of assets.

  -Complies with current audit controls.

   

   

  Frequency: Daily

   

  Users: 

  -Material Managers

  -WH Managers

  -All USMC Users