DPAS SCR: 02218

• SCR Number
  02218
• Title
  Linking of Work Orders
• DPAS Module
  MU,Warehouse
• Reporting Organization
  USMC
• State
  New
• History
  11/14/2025
• Description
  Change Request: Process Improvement

  
  

  Description: 

   

  The current maintenance management processes within ELMS lack full transparency and real-time visibility across all echelons of maintenance, creating operational inefficiencies and delays in decision-making for using units. Maintenance actions performed at higher echelons—such as Intermediate Maintenance Activities (IMAs)—often occur with limited visibility for the originating unit, resulting in communication gaps, tracking challenges, and uncertainty in equipment readiness status.Furthermore, the absence of a centralized system to virtually link related work orders prevents seamless end-to-end tracking of maintenance activities, making it difficult to assess equipment history, identify bottlenecks, or generate comprehensive production reports. Using units would have to rely on fragmented systems or manual updates, which can lead to outdated reporting, misaligned expectations, and reduced readiness.There is a clear need for an integrated, user-friendly Equipment Logistics Management System (ELMS) that enables real-time tracking of equipment maintenance regardless of echelon, allows virtual linking of work orders, automates daily production reporting, and provides timely notifications upon the completion of higher-echelon repairs.
  

   

   

  Recommended: 

  Work Order Linking and Traceability
  

   

  • FR1.2.1: The system shall support virtual linking of related work orders, even if they are executed by different maintenance activities.

  • FR1.2.2: Linked work orders shall be viewable as part of a unified maintenance trail, showing actions across multiple units or echelons.

  • FR1.2.3: Users shall be able to drill down into individual work orders from the summary view.

   

  Daily Maintenance Production Reporting

   

  • FR1.3.1: The system shall generate daily production reports summarizing maintenance activity for each unit.

  • FR1.3.2: Reports shall include key metrics such as equipment job statues, problem codes, priority, parts ordered, etc….

  • FR1.3.3: Users shall be able to export reports in PDF and Excel formats.

   

  Automated Notifications for Work Order Closure

   

  • FR1.4.1: The system shall automatically notify the using unit or work group via email when a work order is closed by a higher-echelon maintenance activity (e.g., IMA).

  • FR1.4.2: Notifications shall include details such as equipment ID, work performed, and date/time of closure.

   

  System Usability

   

  • NFR2.1.1: The user interface shall be designed for ease of use by Marines in logistics, maintenance, and command roles.

  • NFR2.1.2: Key functions shall be accessible within three clicks from the home screen.

   

  Performance

   

  • NFR2.2.1: The system shall respond to user queries (e.g., viewing maintenance status) in under 2 seconds during normal operations.

  • NFR2.2.2: Report generation shall complete within 10 seconds for units with up to 500 assets.

   

  Scalability
  

   

  • NFR2.3.1: The system shall support simultaneous use by all active-duty and Reserve Marine Corps units.

  • NFR2.3.2: The system shall be capable of scaling to manage maintenance records for over 1 million serialized assets.

   

  Availability

   

  • NFR2.5.1: The system shall maintain 99.9% uptime during standard operational hours (0600–2200, local unit time).

  • NFR2.5.2: The system shall support offline data entry for field use, with synchronization upon reconnection.

   

  Custom Report Generation

   

  • Users shall be able to create custom reports based on filters like unit, maintenance echelon, date range, and equipment type.

   

  Trend Analysis

   

  • The system shall provide visual analytics (charts, graphs) showing trends in equipment readiness, repair turnaround times, and maintenance bottlenecks.

   

   Role-Specific Dashboards

   

  • Commanders, maintainers, and logistics officers shall each have tailored dashboards showing relevant KPIs and action items.

   

  Mission Critical: 

   

  ELMS does not provide currently.
  

   

   

  Benefits: 

  -Meets MARCORLOGCOM’s business model

  -Assists in 100% accountability of assets.

  -Complies with current audit controls.

   

   

  Frequency: Daily

   

  Users: 

  -Material Managers

  -WH Managers

  -All USMC Users