DPAS SCR: 02219

• SCR Number
  02219
• Title
  Maintenance Records
• DPAS Module
  PA,MU,Warehouse
• Reporting Organization
  USMC
• State
  New
• History
  11/14/2025
• Description
  Change Request: Process Improvement

  
  

  Description: 

  A material weakness exists in the Marine Corps’ ability to maintain complete, lifecycle maintenance records by serial number for all Military Equipment (ME), including Class VII, Class IX SAC II Secondary Reparables (SECREPS), and Calibration/TMDE assets. Current systems do not provide an integrated record within ELMS that captures end-to-end maintenance history, configuration data, and sustainment attributes across the asset’s lifecycle.
  

   

  The Marine Corps requires ELMS to serve as the authoritative system of record (APSR) for maintenance, enabling a comprehensive, serial-number-based maintenance record that virtually represents each physical asset. This capability must ensure traceable maintenance history, sustainment data integrity, and automated reporting to support readiness assessments, sustainment health metrics, and compliance with DoD and Service-level maintenance directives.

   

  Recommended: 

  FR 1. ELMS shall make all maintenance records queryable and viewable from the Property Accountability (PA), Maintenance (MU), and Warehouse Management (WM) modules.
  

   

  FR 2. ELMS shall organize maintenance data as one Maintenance Record per unique serial number for all Class VII, Class IX SAC II SECREPS, and TMDE assets.

   

  FR 3. ELMS shall list all current, active, and historical Work Orders (WO) associated with the equipment in accordance with MCO 4790.25.

   

  FR 4. ELMS shall display Preventive Maintenance Checks and Services (PMCS) schedules and completion dates per MCO 4790.25.

   

  FR 5. ELMS shall record calibration status, type, and schedule information in accordance with MCO 4790.25.

   

  FR 6. ELMS shall list applicable Modification Instructions (MIs) including due dates, type, and completion status per MCO 4790.25.

   

  FR 7. ELMS shall display core equipment characteristics including Serial Number, NSN, Nomenclature, ID Number, TAMCN, Model Number, and OTC per MCO 4790.25 and MCO 4400.201.

   

  FR 8. ELMS shall identify equipment owner and location by unit name and UIC, and show loan status when applicable.

   

  FR 9. ELMS shall maintain complete equipment custody history per MCO 4790.25 and MCO 4400.201.

   

  FR 10. ELMS shall display editable equipment configuration showing parent/child relationships among Class VII, Class IX SAC II SECREPS, and TMDE items.

   

  FR 11. ELMS shall include an inventory control function to track all published stock list items associated with maintenance activities.

   

  FR 12. ELMS shall include a photograph field at the TAMCN level for all Class VII, SECREPS, and TMDE items.

   

  FR 13. ELMS shall record deferred maintenance status, dates, and location by unit name and UIC in compliance with NFR 2018-FIN-059.

   

  FR 14. ELMS shall track and display equipment readiness status (MC, PMC, NMCS, NMCM) with timestamps and historical changes in accordance with MCO 3110.05 and MCO 4790.25.
  

   

  FR 15. ELMS shall record warranty information and status per MCO 4105.2.

   

  FR 16. ELMS shall record Corrosion Prevention and Control (CPAC) status and date per MCO 4790.25.

   

  FR 17. ELMS shall track equipment usage counters such as hours, days, rounds, and miles per MCO 4790.25.

   

  FR 18. ELMS shall record total maintenance cost by cumulative labor hours and material cost in accordance with MCO 3110.05.

   

  FR 19. ELMS shall maintain current condition code and date assigned per MCO 4400.201.

   

  FR 20. ELMS shall record Care of Supplies in Storage (COSIS) status, condition, and inspection dates per NFR 2021-0032-FIN-GFMC.

   

  FR 21. ELMS shall allow recording of multiple load test types and dates per MCO 11262.

   

  FR 22. ELMS shall provide document upload capability for attaching files to the maintenance record.

   

  FR 23. ELMS shall auto-populate maintenance record data fields based on actions performed in the PA, MU, and WM modules.

   

  FR 24. ELMS shall allow user editing of maintenance record data fields only when information is not automatically populated from other modules.

   

  FR 25. ELMS shall prohibit free-text entry for all structured data fields, requiring use of drop-down menus, radio buttons, or linked query lists to ensure data uniformity.

   

  FR 26. ELMS shall include one free-text data field labeled “Notes” for user comments not otherwise captured in structured data.

   

   

  Mission Critical: 

  Response to Audit Finding - NFR 2018-FIN-059 (DM&R), 2021-0032-FIN-GFMC (COSIS)

  Compliance Requirement - 117, 4323, 4324 of Title10, U.S.C. & DoDI 4151.18, 3110.05
  

   

   

  Benefits: 

  -Meets MARCORLOGCOM’s business model

  -Assists in 100% accountability of assets.

  -Complies with current audit controls.

   

   

  Frequency: Daily

   

  Users: 

  -All USMC Users