DPAS SCR: 02220

• SCR Number
  02220
• Title
  SL-3 Inventory Accountability
• DPAS Module
  PA,MU,Warehouse
• Reporting Organization
  USMC
• State
  New
• History
  11/14/2025
• Description
  Change Request: Process Improvement

  
  

  Description: 

   

  The current Enterprise Logistics Management System (ELMS) lacks an integrated capability to conduct, record, and track SL-3 component inventories in alignment with Marine Corps policy and readiness standards. As a result, units are forced to rely on manual or locally developed processes that vary across commands and lack standardization, auditability, and automated linkage to maintenance and supply corrective actions.This deficiency creates compliance gaps with established Marine Corps doctrine—specifically MCO 4400.201 (Supply Administration Manual), MCO 4790.2 (Integrated Maintenance Management System Procedures Manual), and MCO 3000.18B (Total Force Readiness Process)—which require commanders to maintain accurate SL-3 accountability, document shortages, and ensure timely corrective action reporting.Without an electronic SL-3 inventory mechanism, ELMS cannot provide commanders and higher headquarters with real-time visibility of shortages or readiness impacts, nor can it meet internal control and audit readiness standards outlined in DoDI 5000.64 and the Standards for Internal Control in the Federal Government. This gap increases administrative workload, elevates the risk of human error, delays the reporting of unfunded deficiencies, and ultimately degrades equipment readiness and accountability across the Marine Corps.

   

   

  Recommended: 

  FR1. ELMS shall provide a dedicated SL-3 Inventory Module located under the Equipment Records tab to support electronic SL-3 inventory management in accordance with MCO 4400.201 and MCO 4790.2.
  

   

  FR2. ELMS shall restrict access to the SL-3 Inventory Module based on user roles (e.g., Maintainer, Supply Clerk, Inspector, Approving Official) to ensure only authorized personnel can initiate, certify, and approve SL-3 inventories.

   

  FR3. ELMS shall allow users to conduct, record, and certify SL-3 inventories electronically at prescribed intervals (acceptance, cyclic, change of custody, and directed inventories).

   

  FR4. ELMS shall associate each SL-3 inventory with a parent end item’s serial number, TAMCN, and DODAAC to ensure full traceability of component accountability.

   

  FR5. ELMS shall require digital certification of completed SL-3 inventories using authenticated user credentials (CAC/EDIPI), creating a permanent audit log entry of the certifying official.

   

  FR6. ELMS shall archive all completed SL-3 inventories and allow users to retrieve historical inventory data by end item, date, unit, or certifying official for audit and review.

   

  FR7. ELMS shall automatically generate maintenance or supply Work Orders for all shortages or unserviceable SL-3 items identified during inventory certification, in accordance with DoDI 5000.64 and DLMS.

   

  FR8. ELMS shall maintain a shortage log linked to each SL-3 inventory, showing open deficiencies, corrective actions, and closure status.

   

  FR9. ELMS shall allow users to reclassify missing or unserviceable SL-3 components as Unfunded Deficiencies, and automatically report these to readiness tracking systems per MCO 3000.18B.

   

  FR10. ELMS shall interface with readiness reporting systems (e.g., DRRS-MC, MCTFS, GCSS-MC) to update equipment readiness status based on SL-3 deficiencies or corrective actions.

   

  FR11. ELMS shall send automated notifications to responsible personnel (e.g., Supply Officer, Maintenance Chief, Commander) when shortages or unserviceable SL-3 items are identified, assigned, or resolved.

   

  FR12. ELMS shall allow users to upload supporting documentation (e.g., inventory checklists, photos, shortage letters, or certification memos) and link them to the SL-3 record for full audit traceability.
  

   

  FR13. ELMS shall record all user actions within the SL-3 Inventory Module (create, modify, certify, approve, or close) with time, date, and user EDIPI to satisfy RMF and GAO internal control standards.

   

  FR14. ELMS shall generate an automated traceability matrix linking SL-3 inventory results, Work Orders, corrective actions, and readiness impacts to provide commanders with visibility and compliance evidence.

   

  FR15. ELMS shall provide configurable reports showing SL-3 inventory status, shortages by unit or TAMCN, aging of open deficiencies, and overall compliance rate with inventory cycles.

   

  FR16. ELMS shall trigger mandatory SL-3 inventories upon events such as:Equipment induction or acceptance,Change of custody or unit assignment,Cyclic interval expiration (as defined in MCO 4400.201), orDirected inventory per command policy.

   

  FR17. ELMS shall enforce validation rules to prevent certification of incomplete or unsigned inventories, ensuring all items are accounted for before submission.

   

  FR18. ELMS shall link each SL-3 inventory to the corresponding Equipment Record to ensure any shortages or repairs are reflected in the parent equipment’s maintenance and supply data.

   

  FR19. ELMS shall provide a dashboard view summarizing SL-3 inventory compliance, open deficiencies, and readiness impacts across all assigned equipment for commander-level oversight.

   

  FR20. ELMS shall enable export of SL-3 inventory data and audit logs into standard formats (CSV, PDF, Excel) for inspection, higher-headquarters reporting, or external audit review.

   

   

  Mission Critical: 

   

  Without SL-3 traceability, audit and accountability requirements (security of controlled items) are at risk. This is not a cybersecurity flaw, but a compliance/security of materiel records issue.
  

   

   

  Benefits: 

  -Meets MARCORLOGCOM’s business model

  -Assists in 100% accountability of assets.

  -Complies with current audit controls.

   

   

  Frequency: Daily

   

  Users: 

  -Material Managers

  -All USMC Users