DPAS SCR: 02221

• SCR Number
  02221
• Title
  Warehouse Temp Loan
• DPAS Module
  MU,Warehouse
• Reporting Organization
  USMC
• State
  New
• History
  11/14/2025
• Description
  Change Request: Process Improvement

  
  

  Description: 

  The current Enterprise Logistics Management System (ELMS) lacks functionality to manage equipment temporarily loaned from Maritime Prepositioning Force (MPF) ships to exercising units. When MPF equipment is issued on temporary loan, property accountability must remain with the MPF; however, gaining units often need to perform maintenance and charge costs to their own funding lines. Presently, ELMS cannot track or differentiate “temporary loaned” assets, nor can it enable non-MPF units—especially those without ELMS access—to record maintenance activities.
  

   

  This limitation creates a significant visibility and accountability gap. Maintenance performed during the loan period may not be captured in the MPF asset record, leading to incomplete equipment histories, inaccurate readiness reporting, and potential audit discrepancies. The Marine Corps requires ELMS to implement a controlled temporary loan capability that maintains MPF ownership while allowing gaining units to execute and record maintenance actions, ensuring full traceability of costs, maintenance history, and accountability throughout the loan lifecycle.

   

   

  Recommended: 

  FR1. ELMS shall establish a “Temporary Loan” transaction type that maintains MPF ship ownership while documenting the gaining unit’s custody.
  

   

  FR2. ELMS shall generate a loan record capturing start date, end date, MPF DODAAC, gaining unit identifier, and serialized equipment list.

   

  FR3. ELMS shall allow reconciliation and closure of Temporary Loans upon return of equipment to the MPF ship.

   

  FR4. ELMS shall enable gaining units to open and record maintenance work orders against temporarily loaned equipment.

   

  FR5. ELMS shall attribute all parts, labor, and maintenance costs incurred during the Temporary Loan to the gaining unit’s funding line while retaining MPF ownership.

   

  FR6. ELMS shall synchronize all completed maintenance actions performed by the gaining unit back into the permanent equipment record under the MPF ship account.

   

  FR7. ELMS shall provide an interface or simplified entry method for gaining units not directly on ELMS (e.g., web portal or limited access module) to record maintenance actions.

   

  FR8. ELMS shall allow upload or import of supporting maintenance documentation (e.g., service reports, inspection sheets, photos) to ensure continuity of records.

   

  FR9. ELMS shall maintain a complete audit trail of all Temporary Loan actions, including initiation, extensions, maintenance, and return activities.

   

  FR10. ELMS shall generate commander-level reports showing Temporary Loan status, current location, maintenance performed, and pending returns.

   

  FR11. ELMS shall enable users to query Temporary Loan records by equipment serial number, loan status, MPF DODAAC, or gaining unit.

  Data Elements Required:
  

   

  Equipment Serial Number / NIIN / TAMCN

   

  MPF Ship DODAAC (owning account)

   

  Gaining Unit Identifier (DODAAC or temp loan code)

   

  Loan Start Date / End Date

   

  Custody Status (Active Loan, Returned, Overdue)

   

  Maintenance Work Order Number(s)

   

  Funding Line (MPF vs Gaining Unit)

   

  Maintenance History Updates (parts, labor, costs)

   

  Approver EDIPI / Authority for Loan

   

  Expected Benefits

   

  Continuous Accountability: Preserves MPF ownership records while tracking custody at the exercising unit.

  Maintenance Continuity: Ensures no gaps in equipment history when maintenance occurs outside of MPF

   custody.

  Funding Flexibility: Allows gaining unit to apply their funding lines for maintenance performed during exercises or missions.

  Operational Readiness: Provides commanders full visibility of MPF assets, including maintenance status, while on temporary loan.

  Audit Compliance: Creates traceable loan records to support inspections, audits, and financial accountability requirements.

   

   

  Mission Critical: 

  Compliance Requirement 
  

   

   

  Benefits: 

  -Meets MARCORLOGCOM’s business model

  -Assists in 100% accountability of assets.

  -Complies with current audit controls.

   

   

  Frequency: Daily

   

  Users: 

  USMC users utilizing temporary loans in Warehouse and Maintenance