Description:
ELMS, the DAF's Accountable Property System of Record, inject catalogs from FLIS and AESIP and is critically disconnected from the mandatory IT procurement sources. Official product lists, such as the Client Computing Solutions (CCS-3), Land Mobile Radio (LMR-SE), and Digital Printing & Imaging (DPI) catalogs managed by the 771st ESS, are not integrated into the ELMS catalog. Current Process & Impact:Per DAFMAN 17-1203 and the DAFECO's "Catalog Update Request" guide, when a unit receives a new, officially procured asset, the Equipment Control Officer (ECO) must manually submit a ticket to have the item added to the ELMS catalog if it is not found. This manual process is inefficient, places a significant administrative burden on thousands of ECO's enterprise-wide, and is the direct cause of major data integrity issues. These issues include data entry failures, inaccurate inventory reports, and the proliferation of placeholder data (e.g., assets valued at "$1.00"), which erodes trust in ELMS. Proposed Improvement: This SCR proposes the development of a permanent, automated solution to integrate these disparate systems.
Recommended:
Implement a system change for ELMS to automatically ingest and regularly synchronize with the authoritative Air Force product catalogs (e.g., CCS-3 QEB, RPB, LMRSE).
This will ensure that when assets are procured through mandatory sources, their correct data—Manufacturer, Model, Part Number, CAGE Code, and Price—is
already loaded and available for selection in ELMS. This change would eliminate the current manual workaround and ensure data accuracy from the point of asset
receipt.
Mission Critical:
This change is required to align ELMS with DAFMAN 17-1203, which mandates the use of approved enterprise purchasing programs. Currently, the system of record is disconnected from the very sources the DAF requires units to use, including: Client Computing Solutions (CCS-3) (Mandated by para 2.5.1.4), AF GSA Advantage, Digital Printing and Imaging (DPI), (new) IT Storefront, Land Mobile Radio (LMR-SE). The current manual catalog update process creates a massive functional gap between mandated procurement and mandated
accountability. Automating the ingestion of data from these official sources into ELMS is a foundational requirement for maintaining an accurate and reliable APSR, supporting audit readiness, and enabling efficient lifecycle asset management across the enterprise.
Benefits:
1. Ensures Data Integrity and Auditability: Asset data will be correct from the point of entry, providing an accurate audit trail and eliminating placeholder data.
2. Increases Mission Efficiency: Frees thousands of ECOs and property custodians from the current inefficient, manual catalog update process, allowing them to focus on their primary duties.
3. Improves Property Accountability: Enables timely and accurate tracking and reporting of all DAF IT assets, fulfilling a core ITAM program requirement.
4. Strengthens User Trust: Provides a reliable and accurate system of record, increasing user confidence and reducing frustration.
Frequency:
Daily
Users:
This issue affects all ITAM and Property Accountability personnel across the entire Department of the Air Force, including every Equipment Control Officer (ECO), Property Custodian (PC), and APO at every installation worldwide (thousands of users). This SCR serves as the formal vehicle to get this critical requirement funded and resolved.
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