DPAS SCR: 00623

• SCR Number
  00623
• Title
  Workflow with Supervisory approval role
• DPAS Module
  PA
• Reporting Organization
  Navy
• State
  Removed
• History
  Submitted: 7/11/2014
• Description

  Description
  IAW U.S. GAO Gov't Operations Internal Control Management and Evaluation Tool, Report GAO-01-1008C (page 40) to maintain a property separation of duties and appropriate internal controls, secondary reviews of APSR entries need to be performed by personnel with a proper level of authority to the work being performed. The reviewing/approving official is responsible for checking the accuracy of the APSR entry and the adequacy and validity of the source supporting documentation. Navy Budget Submitting Offices must be able to demonstrate secondary review authority designation and approval of APSR entry approval before the asset is added or removed from the APSR.

  Recommended
  Create an automated work flow process in DPAS to permit supervisory role (with DPAS e-Learning training) to implement an automated approval process for asset receiving, transfer and disposition transactions. This new approval process is required "before" assets are added to or removed from the APSR by the Property Officer (Navy PPM role 1024). Add Inquiry/Asset Management /Asset Inquiry and Asset Activity (history) search values and fields necessary to generate reports to demonstrate secondary review/approval.

  Mission Critical
  Mandated by OASN Financial Management and Comptroller Memo July 07, 2014. Please estimate and forward a ROM for Navy funding and budget purposes.

  Benefits
  Supports FIAR accountability and financial reporting initiatives.

  Users
  Yes to all Agencies. 

  Joe Stossel comment, 2/24/2015 - Need more research to determine if this is truly required. This would greatly increase the time it takes to add assets to DPAS and really make the users unhappy.

  21 Aug 2019 – cancelled per Kevin Callahan
  No Longer Required.