Module: Accounting

 

Agencies that use Enterprise Accounting have the option to request the ability to exceed the Standard Financial Information Structure (SFIS) max value for depreciation. By default, the only agency that this impacts is MDA but can be requested at the help desk to create a record.

The Financial Management Regulation (FMR) allows exceeding the max depreciation period provided there is justification. This is to mirror the changes that have occurred in the PA module.

In the Financial Data Update process and Depreciation Update process are updated - if the agency has been requested to allow exceeding of the SFIS max value for depreciation periods of assets, the user is presented with a warning but will not be stopped if they exceed the max depreciation period.

Module: Accounting

 

WHS/WHSRR/PFPA agencies all have their Capital Thresholds updated to $15 million.

The DoW policy updated, stating that the Capital Thresholds for non-WCF equipment should be $15 million.

Users have been instructed to run updates on assets in the affected agencies to allow the system to re-evaluate the capital codes and back out capitalization/depreciation if desired.

Module: Asset Mgmt

The Operating Materiels and Supplies (OM&S) General Accounting and Finance System - Re-engineered (GAFS-R) Extract has had the condition code added to it and the groupings updated. The format of the file has not changed.

The Condition Code has never been populated in the GAFS-R OM&S extract and should be placed in there and grouped by those condition codes.

GAFS-R users should see their OM&S assets reflected by stock number/condition code groups rather than just being grouped by stock number. There are none being sent today out of Enterprise Accounting.

Module: Materiel Management

 

 

 

No impact is observable.

Module: Materiel Management

 

This feature, referred to as 'handshake 2,' adds capability for assets that are out on loan from the government to contractors via Procurement Integrated Enterprise Environment (PIEE) Government Furnished Property (GFP) to send loan return documents from the contractor via PIEE GFP to Enterprise Logistics Management System (ELMS). ELMS accepts Defense Logistics Management Standards (DLMS) 856S transactions from PIEE GFP for assets returned from loan. Following the processing of the DLMS 856S, the ELMS Warehouse Management user will receive the assets, a DLMS 527R is sent to the ICP, and those assets previously marked as 'out on loan' are no longer marked as a loaned asset.

ELMS did not previously have the capability to indicate assets were out on loan from the government to a contractor for assets managed by an ELMS Inventory Control Point (ICP).

Assets out on loan are not available for other transactional processing in ELMS.

Module: Materiel Management

Incoming 180M serial numbers are viewable in the Materiel Returns Program (MRP). There is an added serial number grid in the MRP. MRP requests to Inventory Control Point (ICP) containing a stock-item w/out an assigned stock-item manager will appear in the "unassigned stock item(s)", and users should only be able to view MRP requests for stock numbers identified to be managed by that particular user via "item manager" functionality.

From MARCORLOGCOM's initial walk-thru in ELMS on the Material Returns Program (MRP) processes, it does not appear the system is in compliance with DoD policy as it relates to the appropriate response to a report of excess.  This BRD is to clarify and levee a more comprehensive requirement to ensure the system is providing the necessary information to the Inventory Manager, in the Material Management Module (MM/ICP) to respond to the DLMS 180M/FTE report of excess.

 

No impact is observable.

Module: Materiel Management

 

 

 

 

In the Materiel Management (MM)/Inventory Control Point (ICP) module, additional columns have been added to the Inventory Detail Inquiry as optional columns:

• Due In Qty
• Manufacturer Part number for Stock Numbers that are Stock Item Type B - Part Number
• Stocking Unit of Issue
• Type Asset Code
• Date of last inventory (DOLI)
• Expendability Recoverability Reparability Category (ERRC) - Optional Field
• Commercial and Government Entity (CAGE) Code
• Available Qty, following the formula: Total Qty - Allocated Qty - Issued Qty
• Issued Qty is correctly calculated when returnable
• Available Qty calculation excludes issued quantities when non-returnable 
• Allocated Qty is correctly calculated 
• A new Issued Qty column is added to the inventory detail inquiry
• Correct Intransit Qty
• Weapon System Variant (also added to the Inventory Inquiry)

 

 

 

 

Impact:

Module: Materiel Management

There was no existing role that provided the desired level of access to vendors/stakeholders for reviewing data relevant to them.

Visibility to data in the MM/ICP module.

Module: Property Accountability

 

Module: Security

No impact is observable.

 

Module: Warehouse

 

 

The Inventory Control Number (ICN) Inventory Inquiry now contains a scan block to provide ability to scan the following label types and execute search (ICN, Serial Nbr, Location, Container).

The Quality Control (QC)/Quality Assurance (QA) inspection process now allows specifying a National Stock Number (NSN) and then scan a container to automatically identify and select a batch of items to be inspected.

The scan block for ICN/SN labels is not everywhere it is needed, the label types it scans is not universal

Impact:
The ICN Inventory Inquiry provides quick search capability utilizing barcodes. The Enterprise Rollup functionality will continue to work the same.
The QC/QA inspection process speeds up the ability to select multiple assets of the same NSN in the same container. Only a single NSN can still be inspected at a time. 

Module: Warehouse

 

ELMS automatically unfreezes locations associated to an EXT - External Inventory as a result of reconciliation.

 

ELMS freezes all locations tied to an EXT - External Type Inventory at the release of the inventory and disables ability for the user to unfreeze the location. ELMS must automatically unfreeze these locations as a result of the inventory completion.

 

Locations tied to EXT - External Type Physical Inventories within the Warehouse module.