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02285
|
Audit Inquiry Role
|
Warehouse,Materiel Management |
SOCOM |
New |
Change Request:
Process Improvement
Description:
Description of the problem: SOF Audit team requires specific roles in the warehouse and ICP modules to validate inventory increases and decreases for audit purposes. Currently, the Warehouse and ICP modules do not have specific roles for Audit personnel to download Key Supporting Documents (KSDs) necessary to conduct audits without editing or altering any transactions in ELMS.
Recommended:
1. Create a new role in the warehouse module (Audit Inquiry) that will combine the Regional Customer Assistance Role plus the ability to download KSDs from the Receiving Tab as indicated in the attachment without ability to modify any transactions or delete attachments.
2. Create a new role in the ICP module (Audit Inquiry) that will combine the existing role “ICP Inquiry” plus the ability to pull supporting documents like DD1348’s from the Intransit Review Tab (See attached)
Mission Critical:
USSOCOM Directive 700-1 Materiel Management In Support of USSOCOM
USSOCOM Directive 700-3 USSOCOM Wholesale Supply Chain Mgt.
USSOCOM Directive 700-2 Accountability and Management of USSOCOM Property
Benefits:
-This change provides SOCOM Audit team the ability to conduct audit reviews without affecting any processes or transactions at the Warehouse and ICP modules.
-This change will allow auditors to have the correct level of access and will eliminate the need of relying on third parties to pull KSDs for audit validation.
Frequency:
Daily
Users:
In summary, required audit inquiry roles streamlines audit access, reduces reliance on third parties, and supports timely sample completion aiming to meet Secretary of War’s clean, department-wide audit by 2028
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02284
|
ELMS/GCSS Maintenance Interface
|
MU |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM SMD develops critical maintenance significant medical equipment required to ensure warfighter survival on the battlefield. Medical equipment is issued to the tactical unit alongside the relating assemblage (SKO). When fielding a total capability (LIN), PM SMD will issue an assemblage containing all required components on one MILSTRIP document, and each relevant piece of equipment will be issued on an additional unique MILSTRIP document. Maintenance significant equipment requiring technical inspections, calibration, etc are warehoused and maintained in PM SMD Maintenance Depots (MMODs). These MMODs are operated by staff external to PM SMD (USAMMA) where they will perform logistics and maintenance responsibilities on the equipment. Currently the TEWLS system is used by USAMMA staff to maintain only PM SMD equipment. USAMMA does not report into PEO Soldier and the agency is moving towards using GCSS-Army for the maintenance of all equipment they are responsible for at an organizational level.
A longstanding problem with PM SMD's legacy business system TEWLS is that work order history and service plans are not available to the tactical unit once issued from TEWLS to GCSS-Army during fielding. This means that the tactical unit does not have history of a piece of equipment's previous maintenance actions while in custody of the MMOD. In addition, the required recurring maintenance plans set in TEWLS for the equipment are not available to the unit in G-Army. This creates a visibility gap of historical work orders and future recurring work for the equipment when in custody of the tactical unit. This results in physical paper record keeping during custody change when issued to the unit.
Recommended:
PM SMD is requesting ELMS create an interface which allows ELMS M&U Module to transmit maintenance history to G-Army
1. Allow ELMS M&U to transmit an asset's Maintenance/Work Order history to G-Army
a. For each maintenance work order for an asset, transmit maintenance date/time, work order title, work order text field and completion hours
2. Allow ELMS M&U to transmit an asset's Maintenance Plan to G-Army
a. For each recurring maintenance plan for an asset, transmit service interval (days/months/years of recurrence), service name and service text field"
Mission Critical:
The proposed modifications will significantly increase visibility of equipment history in GCSS at the tactical unit level. Work order history for assets maintained outside of GCSS are not visible post fielding. This means that if an asset was warehoused for a period of time at a maintenance depot where work was performed, the end user cannot pull record of these actions. PM SMD is requesting the ability to transmit maintenance history to GCSS so that the tactical unit is aware of historical maintenance performed against their equipment. Without this interface, an information gap is created at the end unit.
Benefits:
This solution enhances visibility of an asset's maintenance history at the tactical unit level. With a systematic process allowing for the transfer of maintenance records between ELMS and GCSS, the unit will be able to increase equipment reliability by having electronic copies of work order history. Electronic preservation of work order history will provide units with additional useful information required to maintain medical equipment during it's service life. Accurate maintenance history facilitates unit efficiency ensuring Soldiers can train and fight with confidence, knowing their equipment is reliable and ready to meet mission requirements.
Frequency:
Weekly
Users:
Solution would benefit 100 users of PM SMD
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|
02283
|
Pack Data / Fielding Improvement
|
Warehouse |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices supports over 100 assemblages across its enterprise. Average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. After PM SMD executes purchases for desired items from a SKO, DLA assembly will receive, assemble, pack and ship the complete kit to the field. The majority of assemblies fall between a 95% and 100% fill. This means that some items submitted for purchase ultimately do not end up in the assemblage received by the unit. DLA and IDIQ vendors will send a file to PM SMD listing all NSNs that made the complete assemblage. When fielding medical assemblages PM SMD fielding teams will conduct a 100% joint inventory of all issued components. ELMS currently does not create an inventory sheet that can be used to field large medical kits. From a SKO, not all items are submitted to purchase, and of items submitted to purchase, not all end up in the fielded assemblage. PM SMD cannot field off of the SKO list. The pack data file sent from DLA and IDIQ vendors contain only NSNs, quantity, and lot numbers while omitting nomenclature. Additionally, the Warehouse Transfer process must allow for a multi-stock number generic shell to be created for the purpose of transferring stock from maintenance depot to the Fielding Warehouse before issue to GCSS Army. When the Inventory Controller receives demand, they will not know which serial number the maintenance depot will ship as they are located in separate facilities. Without this, the warehouse transfer can only be created for specific serial numbers, which the maintenance depot may not be able to ship compared to other serial numbers.
Recommended:
PM SMD is requesting ELMS improve the fielding process to facilitate inventorying large kits:
1. Create a process that allows for an upload of a packing sheet detailing BDN/ACN, NSNs, quantities, manufacturer, expiration dates, serial numbers, and batch/lot numbers
a. Using the uploaded packing sheet, create a systematic inventory form listing item nomenclature, quantity and batch number for each NSN. Current inventory sheet can be provided. Form should be available to print.
b. Allow the completed joint inventory form to be uploaded against the unit for historical fielding visibility
c. To support upgrade and modernization builds, ELMS must allow the capability to upload new inventory/pack data to historically fielded SKOs. d) Add UA Code, UIC, BDN / ACN to Frm 1348
2. Allow Warehouse Transfer process to add multi-NSN non-serialized transfer shells for shipment to field. Inventory Controller at Ft.Detrick will not know which serial numbers are ready to ship to field when the transfer is executed by the maintenance depot.
3. Create a process that allows the creation of a Set Allowance to cater to changes of BOM requirements by NSN and quantity.
4. Create a process that allows the scheduling of a Fielding per Date, BDN/ACN, Unit. Process should allow for manager approvals
5. Create a process that allows post-fielding reconciliation to account for inconsistencies in materiel records, serial mismatch, allocations, etc. Process should allow for manager approvals
Mission Critical:
The proposed modifications will significantly reduce the man-hours required for inventorying large medical assemblages when fielding to a unit. Using only the vendor provided pack file, fielders will only be able to conduct inventory using NSN, quantity and lot number. Without nomenclature, inventory efforts will significantly increase leading to increased demand on the fielding team. This will make fielders less available across the enterprise.
Benefits:
This solution enhances accuracy for joint inventories completed during fielding. With a systematic process allowing kit inventory to be associated to a unit, PM SMD will be able to maintain critical historical records required for sustaining medical capabilities throughout an assemblage's service life.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02282
|
SKO Level Order
|
Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices supports over 100 assemblages across its enterprise. The average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. For a complete kit build, PM SMD will order all required components to a DLA assembly location. DLA will then complete the build and ship to the fielding location. Currently the ELMS Requisition process only allows one NSN per order. Without the ability for ELMS to create one order record representing each line of the SKO, PM SMD will have to manually execute orders for each component in a kit. For large assemblages reaching over 1,200 components, PM SMD purchasers may have to spend multiple days attempting to complete all required orders for a given kit. This will greatly increase man hours required to complete buys and introduce opportunity for misses.
Recommended:
Modify ELMS Requisition process to allow for order at the SKO level:
1. Create functionality within the ELMS Requisition process to generate a Purchase Requisition that can be used to execute multiple purchase orders to multiple vendors and vendor types at one time.
2. Purchase Requisition should act as a header document linking all line level orders up to a single order identifier. This record be related to the work order.
a. If a kit has 300 components submitted to a Purchase Requisition, ELMS should create 300 purchase order lines under the header identifier.
b. System should batch order lines by vendor to meet vendor minimum order requirements (one PO, 5 CLINs)
c. Process should maintain visibility of percent fill by order line and total order quantity
Mission Critical:
Proposed modifications will increase accuracy when ordering large assemblages, reducing the possibility for misses. Misses must be resubmitted posing the risk of not making the fielding date, reducing effectiveness of the overall medical capability. This modification will significantly reduce man-hours required for order line entry by allowing user to create up to 1,200 order lines under a single order add.
Benefits:
Proposed solution will lead to overall cost savings across PM SMD enterprise by reducing time required to manually order hundreds of components against a single assemblage. Proposed solution will increase accuracy resulting in higher percent fill when finalizing builds and fielding medical equipment. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02281
|
DLA Assembly Mgmt
|
Warehouse,Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
New System Process
Description:
PM Soldier Medical Devices operates several DLA kitting facilities across the United Stats. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Currently PM SMD will create a Work Order for all purchase lines of an assembly to be built by DLA. For large kits, DLA may receive up to 1,200 components for a single assemblage. Depending on fill percentages and RDD's, an assemblage may be required to ship before 100% of components have been received and packed. Components received by DLA that do not make an assemblage must be stored by DLA until another build requiring the NSN is submitted. When submitting large SKO level purchases, PM SMD prefers to use leftover stock rather than submitting an additional purchase.
When creating the Work Order, PM SMD will run an 'exclusion' process where the total SKO component listing is displayed and desired component lines are selected or excluded based on the needs of the Unit (MUAG). The build list produced will then drive the creation of purchase lines for all components, as well as a Work Order to DLA for all component lines to be assembled. This Work Order from TEWLS to DLA kitting is in the form of a DLMS 650 (DIC C2A, C2B, C2D) transaction. This transaction will create a due-in under the build serial number for all component lines to be shipped to DLA. ELMS currently does not provide functionality to interface Work Orders to DLA. Without this DLA interface, PM SMD will only be able to execute kit assemblies through the IDIQ contracting process. IDIQ has specific times of the year where purchases are not available, creating a 4 month gap where PM SMD will not be able to initiate assemblies for medical requirements. Currently ELMS does not allow a user to view MUAG, TIC and create a build sheet. Without this functionality the PM SMD assembly team will have to extract a SKO from ELMS, place into a spread sheet and manually look up each component to view MUAG to create necessary exclusions. Each component will then have to be manually created as a Requisition document in ELMS Requisition.
Recommended:
Create new interface to generate assembly Work Orders to DLA.
(1) New process to create Procurement List for a SKO: (a) Allow user to select a SKO and add/remove items. (b) Use MUAG, SoS/Vendor fields. (c) List should display total cost of all components. (d) Excel Export.
(2) Using the Procurement List:
(a) Submit Work Order using ACN/BDN Identifier. WO should associate fields UIC, COMPO, Troop Support number, DLA assembly location (Mission/Assembly plant).
(b) When WO is submitted: auto transfer available cond cd A-C stock from DLA Assembly to Mission Plant (External RSA) via MRO. Consider competing allocations, if stock is not available, generate PO.
(c) When a WO is submitted: create PO lines for non-available components to DLA Assembly location. Group PO lines under header document. MILSTRIP Req should ship to DLA Mission Plant, contract buys ship to Assembly Plant, sites will have different DoDAAC. POs on contract should generate to the NSNs Fixed Source Supplier for the location and include Procurement Instrument Identifier in EDI. Each PO should generate EDI 821 to GFEBS (existing SCR) for initial obligation, changes and final closeout.
(d) When a WO is submitted: create DLMS 650 C2A, C2B, C2D to DLA DSS representing to-be built assemblage. Include PIID in EDI. Accept inbound 527 D6L from DSS to gain complete set into ELMX External RSA inventory once build is complete.
(e) Allow ELMS to generate MRO (A5A/A51) to DLA DSS to direct shipment of complete assembly to Field
Mission Critical:
The proposed modifications will significantly increase PM SMDs ability to deliver timely kit assemblies to the Army. Without this functionality, PM SMD will only be able to execute assembly buys through the IDIQ process. There are up to 4 months of the year when IDIQ is not available for purchase. This gap in procurement will create a significant backlog for fulfilling requirements at the unit level. The proposed modification is also intended to significantly reduce man-hours required for creating SKO build lists. Alternative work arounds would require manual stock research of each component within a given order. For kits reaching up to 1,200 components, submitting assemblages will turn into multi-day efforts. These improvements will lead to overall cost savings for the U.S. government and streamline set procurement with greater control and accuracy. In addition, the proposed functionality will increase order accuracy reducing the possibility for orders to be placed for items already existing within stock locations.
Benefits:
This solution allows PM SMD to assemble kits during the black-out periods of the IDIQ process. IDIQ is unavailable yearly between May and October. Depending on when a requirement comes in or funding is made available, this can delay fulfillment by up to 4 months in addition to IDIQ assembly lead time. Without the proposed solution, PM SMD creates risk for administrative delay, ultimately impacting Soldier operational readiness. This solution enhances accuracy for large scale medical set procurement and provides total cost savings by reducing man hours spent to manually manage SKO build lists and procurement offline. Manual set stratification of assemblages reaching 1,200 components may take users over an entire week to accurately enter into ELMS. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness. In addition, this solution will reduce opportunities for orders to be placed against items already in stock. These cost savings ultimately allow PM SMD to maximize medical capabilities ensuring Soldiers have current, reliable and mission tailored equipment.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02280
|
DLA External RSA Interface
|
Warehouse,Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. For large kits, DLA may receive up to 1,200 components for a single assemblage. Depending on fill percentages and RDD’s, an assemblage may be required to ship before 100% of components have been received and packed. Components received by DLA that do not make an assemblage must be stored by DLA until another build requiring the NSN is submitted. To reduce waste and save costs, PM SMD will store leftover assemblage components with DLA in a stock account. Before submitting SKOs for order, PM SMD will STO components from stock to the assembly location for any items that can be used for the new work order. Current in-progress builds will need to reflect received stock for purposes of managing kit completion. For kits requiring items less than the minimum vendor case pack, leftovers will be stowed for use in future builds.
Currently ELMS does not interface with DLA Kitting, PM SMD will be unable to manage in-progress workorders as well as a general surplus stock location without this connection.
Recommended:
Modify ELMS ICP/Warehouse module:
1. Allow for external RSA relationship with DLA DSS/WMS system.
a. DLA will hold stock PM SMD owns for use in kitting work orders, this must be visible inventory in ELMS. -
b. ELMS should provide the ability to drop MROs (A5A/A51) against this stock.
2. ELMS should provide the ability to process an inbound 527D (D6L)from DLA DSS/WMS to represent the receipt of a complete assembly
3. ELMS should provide the ability to receive 947 Inventory Adjustments of this stock.
Mission Critical:
The proposed modifications will significantly increase PM SMDs ability to deliver timely kit assemblies to the Army. Without this functionality, PM SMD will only be able to execute assembly buys through the IDIQ process. There are up to 4 months of the year when IDIQ is not available for purchase. This gap in procurement will create a significant backlog for fulfilling requirements at the unit level.
Benefits:
This solution allows PM SMD to assemble kits during the black-out periods of the IDIQ process. IDIQ is unavailable yearly between May and October. Depending on when a requirement comes in or funding is made available, this can delay fulfillment by up to 4 months in addition to IDIQ assembly lead time. Without the proposed solution, PM SMD creates risk for administrative delay, ultimately impacting Soldier operational readiness.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02279
|
Fixed Source Contract
|
Materiel Management |
Army: ASA(ALT) |
|
Change Request:
Process Improvement
Description:
Currently PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Depending on assembly location, their current purchasing system TEWLS will create purchase lines to a designated supplier in the region of the assembly site. The same NSN may be ordered for two kits, one being assembled on the East coast, one being assembled on the West coast. To save money on shipping costs and increase shipping speed, PM SMD will assign each NSN a regional supplier based on assembly location. Without the ability to source NSNs based on shipping destination of the order, PM SMD will incur substantial increases in shipping costs and decreases of shipment speed. Without timely delivery of these purchases, PM SMD runs the risk of excluding critical kit components which are fielded to the Army.
Recommended:
PM SMD is requesting ELMS modify the Requisition process to allow for fixed sourcing of a Source of Supply (vendor) and region-based sourcing of NSNs. These enhancements will enable PM SMD to significantly reduce shipping costs while increasing shipping speed to their kitting locations.
1. Create a process that allows for the selection of a designated Source of Supply/Vendor (multiple can exist per NSN, for example, SMS, GSA, Prime Vendor, E-Cat)
2. Process should allow an NSN / Contract to be manually associated to one or more shipping DoDAACs
3. Process should interface to DLA MMC (Medical Materiel Master) for purposes of gathering pre-defined contract data to import into ELMS for purchases
4. Requisition process should evaluate the NSN and shipping DoDAAC of the order line and determine which source of supply to generate the order to.
a. When evaluating NSN / Shipping DoDAAC, the process should look for an existing fixed source and use the contract's vendor part number and price for the outbound order.
5. Fixed sourcing should be user maintained
Mission Critical:
The proposed modifications will significantly reduce delivery costs by allowing PM SMD to place orders to suppliers in the region of assembly location. Without this functionality, PM SMD ELMS users will have to manually input a requisition Source of Supply for purchases containing over 1,000 order lines. Tracking of these suppliers per NSN / Assembly location if not handled by the system will need to be handled offline via spreadsheet. Manual handling of this sourcing decision will greatly increase man-hours required to input purchases.
Benefits:
This solution leads to overall shipping cost reduction across PM SMDs medical enterprise while also providing cost savings by decreasing man hours spent manually inputting order locations. These cost savings ultimately allow PM SMD to maximize medical capabilities ensuring Soldiers have current, reliable and mission tailored equipment.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02278
|
DLA Prime Vendor / E-Cat Interface
|
Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
Currently PM Soldier Medical Devices operates several DLA kitting facilities across the United States. DLA Kitting facilities will assemble large medical SKOs with components purchased by PM SMD. Components will be shipped to the kitting location and assembled on-site. Depending on assembly location, their current purchasing system TEWLS will create purchase lines to a designated supplier in the region of the assembly site. DLA E-Cat and Prime Vendor businesses operate a commercial distribution model focusing on cost reduction and tailored medical logistics support. DLA E-Cat operates a just-in-time delivery model quickly and efficiently fulfilling orders for critical medical supplies. Currently ELMS Requisition process only allows for MILSTRIP orders to DLA Sources of Supply. DLA SOS fulfillment may take several months compared to the expedited cost-efficient PV/E-Cat fulfillment models.
Recommended:
"Modify ELMS Requisition process to create a new interface to DLA Prime Vendor and E-Cat suppliers:
1. Create outbound EDI 850 Purchase Order transaction to commercial suppliers.
2. Create inbound EDI 855 Purchase Confirmation transaction to process PO acknowledgement from vendor
a. Inbound 855 transaction processing logic must account for price changes communicated from supplier
Mission Critical:
This solution will deliver the capability to order medical components from DLA Prime Vendor and E-Cat distributors. This functionality will lead to over 47% cost savings when ordering small set components compared to standard MILSTRIP / DLA Source of Supply.
Benefits:
This solution will deliver the capability to order medical components from sources other than standard MILSTRIP / DLA Source of Supply. This will greatly reduce costs as DLA SoS charges a 47% cost recovery markup for small set components compared to DLA Prime Vendors and E-Cat distributors.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02277
|
ELMS SKO to GCSS BOM Interface
|
Warehouse,Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices acts as the primary materiel developer for Army medical capabilities. PM SMD supports 400 LINs with a catalog of over 17,000 NSNs and is constantly creating and modifying SKOs to support its mission. After procurement and assembly, PM SMD will field medical equipment to a Unit where it will be received in GCSS and recognized as in custody of the Unit. End users and other parties in GCSS will need visibility of any SKO changes initiated by PM SMD. ELMS currently does not interface BOM data with AESIP. AESIP will feed GCSS and all changes to production BOMs made my the material developer would not be quickly and accurately reflected in GCSS.
Recommended:
Modify ELMS SKO process to interface with AESIP in order to update BOMs in GCSS. This will allow GCSS users to see changes made in ELMS
Mission Critical:
Proposed modification will reduce total man hours required to maintain SKOs within PM SMD's medical enterprise by providing an automatic interface to AESIP to feed BOMs to GCSS-Army.
Benefits:
This solution will deliver cost savings by reducing man hours required to maintain SKOs in two systems. Manual swivel chair process creates risk for inconsistencies between the wholesale and retail SKO records between ELMS and AESIP/GCSS-Army. By updating SKOs in a timely and accurate manner, we reduce administrative delays, improve accountability, and ultimately increase operational readiness.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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02276
|
SKO Version Mgmt
|
Warehouse |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices acts as the primary materiel developer for Army medical capabilities. PM SMD supports 400 LINs with a catalog of over 17,000 NSNs and is constantly creating and modifying SKOs to support its mission. PM SMD is required to maintain multiple SKO versions ranging from production, development and historical fielded SKOs which all share the same NSN. Average SKO quantity totals 150 components with some assemblages reaching over 1,200 lines. Many kits share common components. As capabilities are changed, PM SMD will replace components across all kits in the enterprise. Currently ELMS SKO process will not allow variations of different SKO assemblies sharing the same NSN, users to compare to SKOs to view component differences, NSNs to be searched and return results for each SKO the component is associated with, and mass update allowing the user to swap component NSNs within multiple SKOs at the same time.
PM SMD Product Managers will identify Army requirement changes which result in mass SKO updates across the enterprise. When modernizing and updating common medical components across the board, catalogers will have to dive into each SKO one by one to inquire if a component is associated with it. This will drastically increase research efforts and time to update medical assemblages across the board. This will also cause opportunities for misses. Catalogers will have to work around this by extracting each SKO into excel and manually comparing. Without these changes PM SMD will realize a significant increase of man hours required to swap single component lines in over 100 SKOs. Manual swapping can increase opportunities for error and decrease cataloging accuracy across PM SMDs enterprise.
Recommended:
Modify ELMS SKO process to (1) display MUAG, TIC Code as component grid column. (2) Allow for multiple variations of the same SKO NSN, versions may represent test, production and historical variants. (3) Show historical changes and allow for reversion to a previous configuration. (4) Allow an NSN to be searched returning all SKOs the NSN is associated to. (5) Allow for comparisons between SKOs to view component differences, as well as historical changes to a SKO. (6) Allow Mass SKO Changes. The user should be able to select multiple SKO/Versions and specify a component NSN within all kits and a new NSN for it to be replaced by. Replacement should impact all selected SKOs.
For example, PM SMD may support 100 SKOs that contain a caliper device. Product managers may identify the current generation caliper to not meet the Army capability requirement. PMs will then direct the cataloging team to update all of PM SMDs SKOs. Updated SKOs will use the new caliper device which will have a new NSN. All 100 SKOs will need to be updated to replace the old generation caliper NSN with the new generation NSN. Quantity conversion may need to be taken into consideration (swapping QTY 2 for new requirement of QTY 1).
Mission Critical:
Proposed modifications will deliver the capability to manage several versions of a SKO for the purpose of material development, as well as reducing manual excel manipulation required to compare multiple SKOs. Development activities require production, test, development and historical variants of the same federally cataloged NSN. Without these versions PM SMD will not be able to accurately and efficiently facilitate medical material development within ELMS. This change aims to enhance unit efficiency, benefiting the individual Soldier by ensuring they can train and fight with confidence, knowing their equipment sets are current, reliable, and tailored to their mission requirements
Benefits:
This solution will deliver a significant reduction in man hours driving cost savings and enhanced accuracy by providing a systematic process for set comparisons and version management. Without this solution, catalogers will have to use excel to manage many different variants of a kit’s NSN. As each SKO may have 3 or more variants, tying together manual kit variations offline will triple the management required to keep kits consistent and accurate throughout the enterprise. Cost savings and enhanced accuracy of providing a systematic solution reduces administrative delays, improves accountability and ultimately increases operational readiness. Accurate assemblage cataloging facilitates unit efficiency ensuring Soldiers can train and fight with confidence, knowing their equipment sets are current, reliable and tailored to mission requirements.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02275
|
Medical Catalog Attributes
|
Warehouse,Materiel Management |
Army: ASA(ALT) |
New |
Change Request:
Process Improvement
Description:
PM Soldier Medical Devices supports 400 LINs with a catalog of over 17,000 NSNs and is constantly creating and modifying SKOs to support its mission. Several additional catalog data elements PM SMD uses to make business decisions are currently not present in ELMS. Without the additional catalog fields, PM SMD will not be able to create accurate procurement documents that represent the correct SKO subset.
PM SMD SKOs may be made up of hundreds of set lines, some SKOs reaching 1,200 components. Purchasers will use these additional data points to create a subset of items necessary for assembly based off of shelf life, equipment classification etc. If these data points are not available PM SMD will not be able to create a procurement list suitable for purchasing.
The only alternative source for these catalog attributes will be WebFLIS or AESIP Web. If working with a SKO containing 500 components, users will have to manually search each component NSN in WebFLIS/AESIP to determine relevant attributes required to create purchasing lists
Recommended:
Modify ELMS Stock Number process to import AESIP fields, MUAG, UA Code, TIC Code, Army Data, Storage/Handling Notes, ASIOE
1. New medical attributes should also be displayed in SKO, Inventory, Receiving, Requisition and MRO processes.
2. ELMS should have the ability to automatically load any and all medical NSNs, to include newly established NSNs from FLIS.
3. Allow search by ACC for purposes of finding non-procurable components
Mission Critical:
Proposed modifications will significantly reduce man-hours by eliminating need for manually searching catalog attributes in WebFLIS and AESIP Web. Without the additional catalog fields, PM SMD will not be able to create accurate procurement lists that represent the correct SKO subset. Without accurate purchasing documents, PM SMD will not be able to quickly and efficiently deliver medical capabilities to the Army
Benefits:
This solution provides visibility for critical catalog attributes required for purchasing, warehousing and fielding. Solution will provide total cost savings by reducing man hours, swivel chair-ing and manual out of system lookups. With the proposed additional fields, PM SMD will be able to accurately create SKO purchase lists, correctly segregate material, accurately inventory kit components and accurately complete joint inventory with gaining units.
Frequency:
Daily
Users:
This solution would benefit all 100 PM SMD users operating on ELMS.
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|
02274
|
USMC Enterprise LP Restructuring
|
PA,Warehouse,Materiel Management |
USMC |
New |
Change Request:
Process Improvement
Description:
During the Marine Corps attempt to move to an Enterprise Logistics Program (LP) Structure, it became obvious that modification to the existing LP layouts in ELMS would be required. The Marine Corps Total Force Structure Management System (TFSMS) provides a detailed eight-level tiered structure which will allow allowance information to be placed on top of the Marine Corps warehousing inventory. To accomplish this task, length extension to existing fields and new attributes will be required with an explanation as provided.
Recommended:
See attachments for details.
Mission Critical:
To correctly align Unit structure hierarchy to the command and control of inventory.
Benefits:
Gives Agencies, all the way down to the Unit level, the ability of command and control of inventory.
Frequency:
Daily
Users:
N/A
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02273
|
Upload Attachments to Custodian Profiles
|
PA |
USAF - A4/HAF FH-AFHAF |
New |
Change Request:
Process Improvement
Description:
Currently there is not an option to add attachments to Custodian Profiles. It would be a good resource to review any current memo assigning the role of custodian or view the last signed inventory report.
Recommended:
Add the option to upload attachments to Custodian Profiles.
Mission Critical:
DoDI 5000.64_DAFI 23-111, Accountability and Management of DoD Equipment
and Other Accountable Property, 6 December 2021
Benefits:
Attached memo assigning role as custodian to a person(s) profile, attach the latest inventory report for record, and any other unique file/attachment specific to the custodian.
Frequency:
Quarterly
Users:
N/A
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02272
|
Warehouse History Attachment Enhancement
|
Warehouse |
Navy - NECC |
New |
Change Request:
Process Improvement
Description:
NECC ELMS users currently lack the capability to attach historical documents or records directly within Master Data Mgmt -> Warehouse. Which makes it difficult to track changes such as updates to Warehouse names or structures impacting tracability and audit readiness. Adding an attachment feature in Master Data Mgmt allows users to link historical documents to warehouse records
Recommended:
An "Attachment" button alongside the existing "Add" button on the Master Data Mgmt -> Warehouse.
Or when selecting "Edit" on a Warehouse an "Attachment" tab will populate next to existing tabs.
Mission Critical:
NECC 5200.45
Benefits:
Currently, there is a "History" tab within the Master Data Mgmt -> Warehouse, but it only shows system changes. By implementing the ‘Add Attachment’ button, users will be able to attach relevant documents directly to warehouse records, ensuring both changes and supporting evidence are easily accessible, improving traceability and audit compliance.
Frequency:
Daily
Users:
This change would apply to all ELMS WM users, especially those subject to audits, ensuring compliance and document traceability
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02271
|
Physical Inventory of SKO Components
|
Warehouse |
Navy - NECC |
New |
Change Request:
Process Improvement
Description:
NECC ELMS users are requesting additional functionality when conducting a Physical Inventory in ELMS to include the ability to view and inventory individual components of a SKO. Current,there is no way to see the SKO components listed when conducting a physical inventory. Adding additional lines below the SKO to allow the user to verify each component of a SKO individually when conducting the inventory would greatly improve the Physical Inventory process when SKO's are being inventoried.
Recommended:
During the Physical Inventory process, the user should have the ability to view and inventory each individual component when their inventory includes SKO'd assets.
Mission Critical:
NECCINST 5200.45
Benefits:
Having this capability would provide the user with the ability to see each component of a SKO during the inventory process without having to go to another screen to confirm all the parts of the SKO. The current process only shows the End Item of a SKO, not the components within.
Frequency:
Daily
Users:
All ELMS users who utilize the Physical Inventory process with SKO'd assets.
|
|
02270
|
SKO Report For End Items and Components
|
Warehouse |
Navy - NECC |
New |
Change Request:
New System Process
Description:
NECC ELMS users are requesting a new searchable report for SKOs that displays both SKO end items and its respective components on a single page, similar to the current ICN Report, and to show SKO assembly completeness (e.g., 1 of 4 components attached) to quickly identify deficient kits. This would greatly improve users ability to view and manage their SKOs.
Recommended:
A new report within the Inquiries - Inventories tab similar to the ICN report that allows users to search their SKOs, see their components, and evaluate SKO assembly completeness on one page.
Mission Critical:
NECCINST 5200.45
Benefits:
Currently, we have to export and merge certain columns for SKOs and their components from inventory to be listed in order. Having this proposed capability would allow the user to search, view, and assess their SKOs and the components on one page, greatly improving the efficiency of managing SKOs.
Frequency:
Daily
Users:
All ELMS users who manage SKO'd assets.
|
|
02269
|
SKO Total Dollar Value Rollup
|
Warehouse |
Navy - NECC |
New |
Change Request:
Process Improvement
Description:
ELMS currently fails to aggregate individual component prices into a total SKO value. This discrepancy results in inaccurate asset valuations during transfers, hindering fiscal visibility and the accuracy of Key Supply System Documents (KSSDs). For instance, an SKO comprising three components valued at $100 each should reflect a consolidated value of $300. The current failure to automate this calculation necessitates manual intervention and increases the risk of reporting errors.
Recommended:
Implement an automated aggregation function within ELMS that dynamically calculates and displays the total SKO value by summing the individual prices of all assigned components to all associated reports with a new Grid Option Column ie. ICN inventory, Inventory update manager and prices within receipt/shipment forms as required.
Mission Critical:
NECC 5200.45
Benefits:
Integrating automated price aggregation will provide ELMS WM users with granular visibility into individual component costs and the consolidated fiscal value of each SKO.
Frequency:
Daily
Users:
This change would apply to all ELMS WM users who will be utilizing reports and SKO management to accurately know the values of all items being managed.
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|
02268
|
Send feeder_asset_ingested_staging table
|
PA |
USAF - BLADE |
New |
Change Request:
Process Improvement
Description:
1) 440 SCOS built a dashboard tracking KSDs w/ attachments (Y/N). See attachments
2) BLADE Supply Chain team need additional fields from the feeder_asset_ingest_staging table to build out requirements in apps.
Recommended:
Requesting ELMS send BLADE the entire feeder_asset_ingest_staging table to eliminate multiple requests for specific fields in this table. Requesting data refresh rate to be every 4 hrs.
Mission Critical:
Air Force Leadership has directed that all data analytics be performed within Advana/BLADE. This request is in line with the vision detailed in the attached decision memorandum.
Benefits:
Provide useful data for BLADE users to build dashboards, apps and perform analytics.
Frequency:
Hourly
Users:
All Advana/BLADE users of ELMS Data
|
|
02267
|
Increase data refresh rate for asset table
|
PA |
USAF - BLADE |
New |
Change Request:
Process Improvement
Description:
Multiple MAJCOMS are requesting the asset table to be updated every 4 hours, especially USTRANSCOM (Joint Enabling Capabilities Command, Joint Communications Support Element, and Joint Planning Support Element). They are using ELMS (DPAS) data to inform deployable readiness on short notice.
Recommended:
Change the data refresh rate on the asset table to every 4 hours.
Mission Critical:
Air Force Leadership has directed that all data analytics be performed within Advana/BLADE. This request is in line with the vision detailed in the attached decision memorandum.
Benefits:
Having the asset table data every 4 hrs. will provide USTRANSCOM near real-time data to inform deployable readiness on short notice.
Frequency:
Hourly
Users:
All Advana/BLADE users of ELMS Data
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02266
|
ADC 1513
|
Warehouse,Materiel Management |
DLA |
New |
Change Request:
Policy / Regulatory
Description:
ADC 1513 has replaced two action codes in the 846R transaction set. 1/BIA06/020
Replace qualifier Z with EO and 24 with AN. This affects ELMS as the 846R EOD Location Reconciliation is currently received inbound in the MM module and generated outbound in the WH module daily.
Recommended:
Update the 846R EOD Inventory transaction generation and the DLMS 846R inbound processing to use the new action codes. Coordinate the load of the new 846R schema with DAAS and external customers - CICP / ICP/RSA e.g. AF GFM-A, F35 (LM, P&W, LSEMS), DLA WMS, ICP Navy ERP.
Mission Critical:
DLMS Compliance Change - ADC 1513
Benefits:
ELMS will remain in DLMS compliance.
Frequency:
Daily
Users:
This transaction is received daily from all AF GFM CICP users, both transactional and self service. This will also affect the DLMS development for the F-35 program, external RSA that report to ELMS and ICPs that ELMS reports to.
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