User sees a large volume of sub work order status and reason codes that do not apply to the user processes

Allow Maintenance Program specific sub work order status and reason codes

N/A

See attached "Description of Problem & Proposed Improvement"

See attached "ELMS DAF SCI Physical Inventory FY27Q1 Requirement (Revision 1) 2026 May 29" for solution provided by ELMS Program Manager, Mr. Joseph Stossel

Air Force Portfolio Board directed the SCI transformation effort performed within ELMS for
attached Tab 1 22 July 2025_A4 Portfolio Board Meeting Minutes, Section I, Minute Marker 1:19:26.

Supply Chain reliability by eliminating manual scheduling and execution of mandated cycle counts. The transformation will identify and

ELMS does not currently fully support the DLMS Mark-for Party when generating, modifying, or processing requisitions. Without full Mark-for support, ELMS may not consistently identify the intended end recipient within the ship-to location. This can create gaps in requisition processing, delivery routing, shipment documentation, supply and shipment status visibility, and downstream receipt processing.

ELMS should implement end-to-end support for the DLMS Mark-for Party across the requisition lifecycle. The solution should capture, validate, store, display, and perpetuate Mark-for information when it is provided, ensuring it remains separate from the ship-to address while identifying the intended recipient or destination within the ship-to location. This support should include applicable DLMS transactions such as 511R, 511M, 869F, 869A, 870S, 856S, 940R, 945A, and 527D where required.  The full Mark For should also be included in the printing of the DD Form 1348.

Ensures ELMS is compliant with DOW policy.

Materiel Management does not track inventory quantities by Batch/Lot well. This makes it difficult to determine how much bulk inventory exists within a specific Batch/Lot and limits visibility when inventory must be managed, researched, or reported at that level.

ELMS should move the Batch/Lot number to the same tier level as Owner, Stock Nbr, Project Cd, Purpose Cd, Condition Cd, and Bin Location within its Materiel Management application.  This will enable ELMS to accurately account for inventory within each Batch/Lot.

Improves the way in which ELMS manages bulk Items that are associated with a Batch/Lot Number

Current M&U system does not allow for temporary storage location of parts associated to a Job Order. Parts are expensed on issue from Warehouse to M&U without visibility of Parts on Hand in M&U.

Create a Job Order location when a Job Order requiring parts is opened in M&U. Parts issued from Warehouse against a Maintenance request will be received in M&U in a Job Order location/bin. The Job Order parts location can not be closed out until the parts are consumed in support of the work order.

N/A

Current process does not allow for recording or view of software configurations installed on assets and parts. Users require ability to view current versions of software configurations unique to each asset

Add a MAM attribute for software configurations. Include fields for System Title, Version, Version Date, Date Installed, Installed By, Remarks. Attribute data must be updated via Work Order and data needs to be accessible in M&U and Warehouse.

N/A

Require SKO Configuration Tabs in Warehouse Module to accommodate multiple configurations of the same stock number.

Add Configuration Tabs to the SKO Catalog Edit Page Components Panel. Each tab will allow variations of the same Kit. Require ability to set the configurations through Work Order in M&U and SKO Update process.

N/A

TCTO and Service Bulletins are currently only tracked at Work Order Level. Not viewable in Warehouse.

Record completed work order TCTO/Service Bulletins as an asset record portable with the asset viewable in all Modules where asset resides. Recommend a panel in MAM and in inquires and Inventory Update Manager in Warehouse

N/A

Currently can only add individual assets to Maintenance Schedule

Need ability to add a Stock Number to the Maintenance Schedule so assets will automatically have the schedule added when profiled in maintenance.

N/A

Current process does not allow for passing maintenance history of an asset across Maintenance Activities  

Adjust the work order in Maintenance Journal Inquiries to show all history regardless of Maintenance Activity.

N/A

Current process tracks Tasks time performance separately from Labor time performance data.

Add option at Maintenance Activity Level to toggle on Labor entry rolled up from Task Completion times and utilize the Team Member assigned for the labor entry which will be saved/edited on work order save. Enforce task labor entry. Allow manual labor entry if a sub work order has no tasks.  

N/A

Current process does not enforce requirement to enter Labor Data on Work order.

Create a toggle option at the Maintenance Activity to enforce the mandatory use of Labor Data/Hours on work order close process.  

N/A

NSW and USSOCOM new a role Maintenance Technician III - propose modification of Maint Tech I Role - make approval date on Work Order read only on add. Add ability to requisition parts, lock sub-work tasks with exception of actual result and actual hours. Add ability to add Labor entries.

Creation of new Role - Maintenance Technician III

N/A

M&U users require ability to modify Attributes in M&U Catalog without ability to change the Catalog.

Create a new Role - Maintenance Director with Attributes Role. Use the existing Maintenance Director Role ELMS 8005 granting Maintenance Director with Attributes Role access to the Catalog Menu, Catalog Sub Menu WPMAN51 Maintenance Attribute Management with add/edit/delete rights.

N/A

 

Lock the fields for configurations in the MAM making them read only. Add the configuration update process to Work Orders

N/A

 

Display Condition Code of the Asset in the MAM.

N/A

The ELMS / GAFS-R OM&S interface does not currently include the condition code in its reporting to GAFS-R. The current mapping has the field left blank. The proposed improvement is to add the Condition Cd to the ELMS / GAFS-R interface.

The current ELMS to GAFS-R interface layout contains the condition code field which today is listed as "blank".  In order to ensure correct posting of OM&S within GAFS-R there is a requirement to include the Condition Cd within the interface.  See attachment for OM&S USSGL to Condition Code logic.

Modifies the methodology for General Ledger posting of OM&S.

ELMS, the DAF's Accountable Property System of Record, inject catalogs from FLIS and AESIP and is critically disconnected from the mandatory IT procurement sources. Official product lists, such as the Client Computing Solutions (CCS-3), Land Mobile Radio (LMR-SE), and Digital Printing & Imaging (DPI) catalogs managed by the 771st ESS, are not integrated into the ELMS catalog. Current Process & Impact:Per DAFMAN 17-1203 and the DAFECO's "Catalog Update Request" guide, when a unit receives a new, officially procured asset, the Equipment Control Officer (ECO) must manually submit a ticket to have the item added to the ELMS catalog if it is not found. This manual process is inefficient, places a significant administrative burden on thousands of ECO's enterprise-wide, and is the direct cause of major data integrity issues. These issues include data entry failures, inaccurate inventory reports, and the proliferation of placeholder data (e.g., assets valued at "$1.00"), which erodes trust in ELMS. Proposed Improvement: This SCR proposes the development of a permanent, automated solution to integrate these disparate systems.

Implement a system change for ELMS to automatically ingest and regularly synchronize with the authoritative Air Force product catalogs (e.g., CCS-3 QEB, RPB, LMRSE).
receipt.

This change is required to align ELMS with DAFMAN 17-1203, which mandates the use of approved enterprise purchasing programs. Currently, the system of record is disconnected from the very sources the DAF requires units to use, including: Client Computing Solutions (CCS-3) (Mandated by para 2.5.1.4), AF GSA Advantage, Digital Printing and Imaging (DPI), (new) IT Storefront, Land Mobile Radio (LMR-SE). The current manual catalog update process creates a massive functional gap between mandated procurement and mandated
accountability. Automating the ingestion of data from these official sources into ELMS is a foundational requirement for maintaining an accurate and reliable APSR, supporting audit readiness, and enabling efficient lifecycle asset management across the enterprise.

2. Increases Mission Efficiency: Frees thousands of ECOs and property custodians from the current inefficient, manual catalog update process, allowing them to focus on their primary duties.

3. Improves Property Accountability: Enables timely and accurate tracking and reporting of all DAF IT assets, fulfilling a core ITAM program requirement.

Source of Supply RIC is Locked / Uneditable when Stock Item Cd is A - NSN and Interface System Cd is CL - FLIS.  Requesting a system modification to allow manual updates to the Source of Supply RIC.  Disrupted routing for NSN items where SOCOM is the actual source of supply.  Additionally, request an interface toggle to enable/disable active FLIS synchronization to prevent automated FLIS updates from overriding custom local SOS RIC configurations.

OCOM acts as the primary Source of Supply for specific NSN stocked items. The system must allow users to configure the SOS RIC to route these requisitions correctly.  Automated FLIS overwrites destroy local data integrity.  Providing a toggle to disconnect the FLIS interface ensures local configurations remain persistent.

N/A

Currently system does not have roles to accommodate for the new process requirements for authorization association and stock number authorization requirement. Within the DAF Authorization Management at the UIC level is managed in our centralized office and not at the base level. The capability to apply authorizations cannot be included in the Property Admin Role as this gives all users with the Prop Admin role the capability to apply authorizations which will void the segregation of duties outlined by DAF policy.  Additionally we require new role to manage stock numbers that require a FSM managed authorizations, the user will not be the same user as the Associated Auth Manager, as they are in different centralized organizations.

CJCSI 3401-02B Enclosure C
DAFMAN 23-300