Module: Accounting

 

 

 

 

Defense Accounting Interface (DAI) Commitments and Obligations transactions are successfully sent to DAI using the Application Programming Interface (API) while performing requisition transactions that are associated to an Operating Target and the Appropriation is DAI enabled.

 

We need to expand the DAI interface to include the Materiel Management/Inventory Control Point (MM/ICP) Requisition Accounting transactions to accurately track commitments and obligations.

Everyone who uses DAI in the future for Enterprise Accounting now has validation with DAI's API for commitments and obligations for their requisitions.

 

Module: Accounting

 

Module: Enterprise

 

 

 

 

• A new interface enables authorized external users to query ELMS for the last accountable entry of serialized items.
• The endpoint queries both Inventory (Warehouse Management) and Asset Master (Property Accountability) to locate serialized items.
• Flexible Search Parameters, with Either Serial Number OR Unique Item Identifier (UII) required, and National Item Identification Number (NIIN) for additional filtering is optional.
• Results include:
• Asset information from both Inventory and Asset Master.
• Date of Last Inventory (DOLI) / Date of Last Seen.
• Owning Agency Code.

There is a New Locate Last Accountable Serialized Item Entry (LLASIE) role created at the Admin tier level specifically for external user accounts, that enables organization-wide inquiry capabilities for authorized external users.

External users authenticate through the External Interface Login endpoint. After establishing a session, call the LLASIE endpoint via the External Interface Swagger page.

ELMS now integrates with this LLASIE standard, enabling Army LDAC representatives and other authorized external users to query Property Accountability and Warehouse Management data for any serialized item, not just SAs/LWs, providing last known location and accountability information across the Department.

Set up external user accounts for LLASIE access, and Grant the "LLASIE Asset Inquiry Role" at the Admin tier to authorized external users, which provides organization-wide inquiry access.

Module: Maintenance

 

 

Journal entries are repointed to new Non Mission Capable (NMC) data. The backend is cleaned up of disused processes.

 

 

NMC was changed to allow more than one open entry and it was pushed down to the Subordinate Work Order level.

 

Journal entries should reflect correct NMC status at the time of the entry.

Module: Materiel Management

 

 

 

The ELMS Materiel Management/Inventory Control Point (MM/ICP) module Customer Requisition process includes the ability to identify inventory/asset as a loan. The associated Defense Logistics Management Standards (DLMS) transactions will include the loan information and then send a modified version of the DLMS 856S transaction to the Procurement Integrated Enterprise Environment (PIEE) Government Furnished Property (GFP) for record keeping. When the loaned inventory/asset has been received, PIEE GFP will send a DLMS 527R (TH) receipt acknowledgement transaction, at which time ELMS will record the inventory/asset as loan.

ELMS users who transfer inventory/assets out on loan via PIEE GFP will have those assets marked as loaned assets while maintaining property accountability for the assets within ELMS. 

Module: Materiel Management

 

 

In the ELMS Materiel Management/Inventory Control Point (ICP) module, for the Data Import Utility, multiple sheet column mapping is added, edit and retry functionality is now successful on the first attempt, weapon system variant column is added to the ICP Inventory Inquiry and Inventory Detail Inquiry, and the Inventory Import transactions now process with a DLMS 947I 'Reason Code' of 'AA.' A new role, ICP Inventory Import, is added to access the Data Import Utility menu/page and perform the Inventory Import and DOLI Import. The ICP Cataloger role is updated to access the Data Import Utility menu/page and to perform the ELMS Catalog Import. 

In the Data Import Utility, multiple column mapping was incomplete, and edit & retry processes were not always successful on the first attempt. In addition, the weapon system variant for a stock number was not available, and the system generated DLMS 947I records for inventory imports without a reason code. Proper role access to the Data Import Utility needed to be added for security.

The ICP Officer role no longer is able to access the Data Import Utility screen/process.
A new role, ICP Inventory Import, is required to perform the Inventory Import and DOLI Import. The ICP Cataloger role is needed to perform the ELMS Catalog Import. The weapon system variant is now included in the catalog import and will be visible on the ICP Inventory Inquiry and Inventory Detail Inquiry. When inventory are imported,  inventory transactions will be visible in the ICP inventory transaction review showing a DLMS 947I reason code of 'AA.'

Module: Property Accountability

 

 

 

ELMS now automatically creates a Due Out record when a DLMS 947I Inventory Decrease transaction is received and matches a PA serialized asset. The update includes the following enhancements:

Added a new Due Out value: GL – GFP Property Loss. These transactions are now searchable in Pending Transactions and redirect users to Asset Disposition. The default disposition type code is DLDD – Report of Survey / Lost, Damaged, Destroyed.

The asset can be dispositioned even if it is currently loaned out.

 

The Originating Problem:
Previously, users were unable to disposition a serialized asset that was out on loan after it was identified as a property loss. Resolving these cases typically required a script.

Impact:
Serialized GFP assets that are currently on loan and identified through a DLMS 947I Inventory Decrease transaction can now be dispositioned directly within ELMS. This eliminates the need for script intervention and streamlines the property loss disposition process.

Module: Warehouse

• Logistic Programs can now optionally enable members to have one open individual issue per warehouse simultaneously.
• When enabled, members can have multiple active issues across different warehouses, but only one open issue per warehouse at any time.
• By default, this feature is OFF for all Logistic Programs, maintaining existing single-issue-per-member behavior.

Enhanced Individual Issue Grid Display:

• The search results now display all open individual issues across all warehouses in the Logistic Program when multi-issue is enabled.
• "Last Warehouse" column renamed to simply "Warehouse" for clarity.
• Action buttons (+New, Edit, View) are now warehouse-aware:
• +New only displays if there's no open issue in the current warehouse,
• Edit only available for open issues in the current warehouse,
• View only shown for issued-status issues in the current warehouse,
• No action buttons appear for open issues in other warehouses (display only).

Smart Issue Creation:

• When clicking +New, the system checks for existing open issues in the current warehouse.
• If no open issue exists in current warehouse, then it creates a new issue.
• If an open issue already exists in current warehouse, the it redirects to the existing issue.

Appointment Integration Improvements:

• When an appointment's type is set to "Individual Issue," the appointment status automatically updates to "In Progress".
• The appointment's Reference Number automatically updates to the Individual Issue Number.
• When the member signs for the individual issue, the appointment status automatically updates to "Complete".
• Prevents multiple appointments from being associated with the same individual issue number (unless previous appointment is cancelled).

This feature allows issue clerks to pre-stage individual issues at multiple warehouses before members arrive, dramatically reducing wait times and speeding up the gear issue process.

• All Logistic Programs have multi-warehouse individual issue disabled by default.
• Organizations must request this feature to be turned on for their Logistic Program.

For Warehouse Issue Clerks (When Feature is ENABLED):

 

NEW WORKFLOW - Pre-Stage Issues for Speed:

1. Create and prepare individual issues at all necessary warehouses.
2. Set up all the gear requirements in advance.
3. Update member sizes ahead of time if known.
4. Have everything ready to print when member arrives.
5. They scan their CAC and immediately start picking—no waiting!

Search & Management:

• Searching for a member shows all their open issues across all warehouses in the Logistic Program.
• Issues in other warehouses display for visibility but have no action buttons.
• Only manage issues in the current warehouse.
• +New button only appears if the member has no open issue in the warehouse.
• If they have an open issue in the warehouse, clicking +New redirects to that issue.
• Members can have open issues in other warehouses simultaneously.

Grid Display:

• "Warehouse" column shows which warehouse each issue belongs to.
• Action buttons (+New, Edit, View) are warehouse-specific.
• Last issued records display only for the current warehouse.

For Warehouse Issue Clerks (When Feature is DISABLED - Default):

• Individual Issue works exactly as before, and Members can only have one open individual issue across the entire Logistic Program. All existing functionality remains the same.

For Members:

• The issue clerk can pre-stage the gear before arrival.
• Spend less time waiting for setup.
• If enabled, there can be active issues at multiple warehouses simultaneously.
• The appointments automatically update as the issues progress.

Module: Warehouse

Mass Add/Update Attachment functionality has been added to the Document Inquiry. Attachments can now be added or updated for multiple documents simultaneously within the Document Inquiry process.

It was required to add or update document attachments individually within the Document Inquiry process, making bulk attachment management time-consuming and inefficient.

Improves efficiency by allowing adding or updating attachments for multiple documents at once, reducing manual effort, saving time, and streamlining the process.

 

Module: Warehouse

User roles for the DLA LESO organization have been added to ELMS.